Experience

Halmar International

• United States
• Construction
• 100 - 200 Employee

• Office Manager

  • Apr 2020 - Present

  As the Office Manager I perform, supervise, and direct the overall administrative activities for the construction of the new Potomac Yard Metro Station (WMATA) located in Alexandria, VA. Valued at $250+ million.  Scheduling and Management of office operations and administrative staff.  Coordinate contractual deliverables to the client, vendors, and the public (certified payroll, certificate of insurance, etc.).  Manage accounts payable process ensuring accurate job cost allocation and assisted with subcontractor payment process.  Oversight of project payroll including time entry into accounting system, sign up paperwork for new employees, and processing of layoff checks.  Coordinate the gathering of production quantities and weekly/monthly man hour reporting.  Assess and identify office requirements and implications and communicate findings with management. Show less



Asturian Construction

• United States
• Construction
• 1 - 100 Employee

• Project Manager Assisant

  • Sep 2018 - Apr 2020

  As a Project Manager Assistant, I assist with project management activities including administrative duties for construction projects, maintain contract files, order plans and specifications, submit and track employee jobsite access, vendor communication, and database management. Some of my key contributions include:  Prepare/proof, send and track subcontract agreements and purchase orders drafted by the Project Manager (PM).  Code and submit subcontractor invoices to the PM for approval, scan invoice into Procore, and deliver to accounting.  Process owner modifications by securing signatures, updating databases, and returning to the owner.  Owner warranty and insurance documents and letters to be received from or submitted to the owner. Show less



Maryland Judiciary College

• Administrative Assistant

  • Jul 2018 - Sep 2018

  As an Administrative Assistant, I provided engaged administrative support including editing and organizing course materials, creating learning aids, maintaining filing systems, scheduling meetings and interviews, managing staff appointments, and greeting visitors. One of my key contributions include:  Facilitated the typing of correspondence, copying, binding, and scanning within a timely manner and with attention to detail. As an Administrative Assistant, I provided engaged administrative support including editing and organizing course materials, creating learning aids, maintaining filing systems, scheduling meetings and interviews, managing staff appointments, and greeting visitors. One of my key contributions include:  Facilitated the typing of correspondence, copying, binding, and scanning within a timely manner and with attention to detail.



National Technologies Associates, Inc.

• United States
• Defense and Space Manufacturing
• 1 - 100 Employee

• Office Manager

  • Sep 2015 - Dec 2017

  As an Office Manager, I directed office operations supporting 60 local employees and a Facility Security Officer in a high-volume government defense contractor managing 300 cleared employees. Some of my key contributions include:  Assessed policies, made recommendations, and implemented an Office Emergency Action Plan, First Aid/CPR/AED training, new AED purchase, new hire security training, and new certificates for digitally signing and encrypting emails.  Developed and implemented a new filing and organization process by overhauling 300+ files removing unnecessary documents and ordering based on clearance level and status resulting in reduced contracted labor expenses.  Organized employee morale luncheons for local office to include fundraising for a local child cancer patient raising $1.5K+. Show less



Surveillance & Cyber Security Solutions

• Administrative Specialist

  • Aug 2014 - Sep 2015

  As an Administrative Specialist, I executed daily administrative operations for a defense contractor with 13 personnel including supply procurement, organization of files, correspondence, and records, database management, employee documents, and security clearance management. Some of my key contributions include:  Processed incoming and outgoing request and certifications utilizing the Joint Personnel Adjudication System (JPAS).  Contributed to the development of the Office Emergency Action Plans and Emergency Evacuation Procedures.  Implemented and managed new procedures related to new hire security training for all employees such as Insider Threat Training, Security Briefings, and Cyber Security Briefings with 100% completion. Show less



BAE Systems

• United Kingdom
• Defense and Space Manufacturing
• 700 & Above Employee

• Administrative Specialist

  • Jul 2010 - Jul 2014

  As an Administrative Specialist, I facilitated administrative tasks supporting 900+ personnel for a defense contractor including processing documents and investigative forms, creating and maintaining employee documents, coordinating classified material transfer, and meeting support. Some of my key contributions include:  Utilized the electronic questionnaire for investigation processing (e-QIP) to obtain new industrial security clearances.  Maintained access to government information systems, security clearance, and suitability determinations by processing standard and investigative forms.  Oversaw the tracking, safeguarding, and destruction of materials and equipment according to guidelines and regulations.  Assessed contract and task order requirements and implications and communicated findings with management. Show less



Wave Technologies

• Office Assistant

  • Jan 2010 - Jun 2010

  As an Office Assistant, I managed Special Program Office (SAP) operations including classified shipping and receiving, material transmission via fax, mail, and authorized couriers, inventory management, employee support, contract compliance, and maintenance of documents and files in accordance with army regulation requirements. Some of my key contributions include:  Demonstrated meticulous attention to detail in the preparation of classified material for shipping with appropriate labels.  Stored classified materials in secure GSA approved containers when not in use and maintained destruction reports. Show less



Welch and Rushe, LLC

• United States
• Construction
• 1 - 100 Employee

• Administrative Coordinator

  • Apr 2006 - Nov 2009

  As an Administrative Coordinator, I led administrative activities supporting a fast-paced seven person estimating department and executive level leaders including preparation and submission of bids, proposals, and forms, updating Outlook contacts, fielding inbound calls, greeting visitors, securing confidential and proprietary documents and information, and ensuring regulatory compliance. Some of my key contributions include:  Built and leveraged relationships with DSS and each contract’s security office to file necessary clearance paperwork, conduct periodic employee reviews, maintain employee clearances, and comply with DSS requirements.  Conducted initial, annual refresher briefings, and exit debriefings for up to 75 employees with a focus on security clearance. Show less