Experience

Dave
• United States
• E-Learning Providers
• 1 - 100 Employee
• Executive Assistant

  • May 2022 - Present


Roblox

• United States
• Software Development
• 700 & Above Employee

• Executive Assistant

  • Sep 2021 - May 2022

  ● Left Roblox for a fully remote position. ● Supports two Engineering VP's with the biggest orgs within Roblox. ● Manages sensitive complex calendars using Google Calendar including vetting, proactively prioritizing commitments and recommendations to help with time management. ● Ensures leaders are properly prepared and provides reminders on project deadlines and deliverables. ● Involved in project work dependent on org and team needs. ● Maintains information that may be sensitive, confidential or technical in nature. ● Organizes morale events, team all hands, off-sites, social events, team building summits, and QBRs. ● Builds and develops cross-functional relationships internally and with external partners. ● Manages and reconciles expense reports, purchase and procurement requisitions. ● Completes business expense claims promptly and follows up on reimbursements. ● Takes initiative to create and foster culture committees to drive inclusion, belonging and morale as well as increase engagement across the organization. Show less



Miro

• Chile
• Software Development
• 1 - 100 Employee

• Executive Assistant

  • Jan 2021 - Sep 2021

  ● Left Miro due to position moving to Austin, TX. ● Partnered closely with the Head of Sales serving as a key enabler for business impact. ● Primary liaison internally among executives and employees as well as with external customers and partners. ● Used knowledge of the function of manager’s role to independently resolve issues, escalating and redirecting more technical inquiries as appropriate. ● Extensive meeting execution: planning, preparation of high-volume calendar and follow up action tracking in Miro board using Kanban table as well as Asana. ● Managed complex domestic and international travel arrangements. ● Connected distributed teams across multiple geographic locations and time zones in a remote environment. ● Built and developed cross-functional relationships internally and with external partners. ● Planned off-sites stateside & internationally including managing budget, vendor negotiation, audiovisual needs, site selection, agenda, communications, venue space, catering, team building activities, team dinners, lodging, flights, etc. ● Planned CEO & Executive Team offsite in Greece to include travel, venue, activities, etc. ● Planned virtual events and team lunches, host virtual happy hours and team bonding events to maintain high team morale and continue to foster team building and relationships while working from home. Show less



Amazon

• Bangladesh
• Advertising Services
• 1 - 100 Employee

• Executive Assistant

  • Oct 2019 - Jan 2021

  ● Supported the Chief Marketing Officer as well as assisted the team when needed. ● Anticipated needs and proactively sought resources to support them. ● Coordinated meetings with internal associates and external contacts. Schedule meeting rooms, visitor passes, and equipment as required. Draft, collect and distribute supporting documentation. ● Managed high volume calendars: plan, negotiate, and schedule meetings to accommodate managers and others. Used discretion and judgment to determine priority of internal/ external meetings. ● Managed complex domestic and international travel arrangements. ● Planned off-sites and any internal/external events including site selection, agenda, communications, vendor negotiation, audio visual needs, meeting space, catering, etc. ● Paid invoices as needed via PO. Show less



Facebook | Instagram

• Germany
• Advertising Services

• Executive Assistant

  • Jan 2016 - Oct 2019

  ● Supported two Instagram Partnerships Directors and assisted the global team as needed. ● Managed high volume calendar for internal and external meetings. ● Coordinated all travel international and domestic scheduling flights; booking other transportation; arranging lodging, meeting accommodations and reconciling all travel expenses. ● Organized and assisted with events for partners and emerging talent (250 + attendees). ● Created and designed Instagram swag for partners and events. ● Assisted with onboarding vendors and tracking PO’s for payment. ● Created onboarding for all team new hires, coordinated internal onboarding meetings, hardware, access to quip docs, FB groups, FB & IG distribution lists and any other support needs. ● Space Captain working with facilities on incoming and outgoing employees and allocating specific seats with their teams and ordering hardware upon their arrival. Show less



EdgeCast Networks

• United Kingdom
• Accounting

• Executive Assistant to CEO & Cofounder

  • Apr 2014 - Jan 2016

  ● Responsible for the office and administrative support of the Chief Executive Officer/Cofounder and the creative and product marketing team. ● Managed complex schedules and demanding calendars for the executive team. ● Coordinated and arranged corporate travel and meetings by developing itineraries and agendas; scheduling the flights; booking other transportation; arranging lodging and meeting accommodations. ● Organized and assisted with special events, including board meetings and quarterly all-hands meetings. ● Served as a liaison between the executive team and other departments with Verizon, board members and clients and/or vendors. ● Improved quality results by studying, evaluating, and redesigning processes, implementing changes and creating standard operating procedures. ● In charge of managing and tracking operational, capital expenditures, and expenses for Marketing, HR and Facilities. Show less



GE Capital

• United States
• Financial Services
• 700 & Above Employee

• Executive Assistant | Event Coordinator

  • Jul 2011 - Dec 2013

  ● Responsible for the office and administrative support of the Senior Managing Director, Managing Directors, 44 personnel in the Irvine office and 22 personnel off site. ● Conducted HR responsibilities setting up interviews, reimbursing candidate travel costs, onboarding/out-processing/ transferring of personnel using Oracle, ordering IT services and software applications such as Salesforce, Siebel, Moody’s account, My Accounts, and prepared a high volume of domestic and international travel arrangements. ● Performed accounts payable duties administering live check processing from customers, adding new suppliers through Aravo to make payments electronically and reconciling daily invoice charges made on the purchasing card and through Oracle. ● Spearheaded GE hosted events such as Veterans Appreciation Day, thanking our Veterans for their service to our country; United Way, a nonprofit organization that partners with other nonprofit agencies to improve lives by focusing on the building blocks for a good life: education, income and health; and The Susan G. Komen Race for the Cure that raises awareness and donations fueling the best science and making the biggest impact in the fight against breast cancer. ● Organized and planned the annual Aerospace and Defense event, sending invites, coordinating logistics, site maps, tracking RSVPs, procuring equipment needed to host the event, security badges, compiling information being presented, catering and gifts. Show less



Booz Allen Hamilton

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Senior Consultant | Pentagon Liaison

  • Mar 2008 - Jul 2011

  ● Served as a Senior Consultant assisting in Strategic Communications and Planning. ● Developed stakeholder engagement plans routinely to gauge Senior Leaders on the importance of the program, which enables programmable radios to load waveforms, run applications, and networked into an integrated system. ● Provided keen insight into US Army Stakeholder perspectives securing and coordinating critical and pertinent meetings. ● Appointed as a Liaison to the Pentagon ensuring high-level meetings and engagements were scheduled with senior government officials, high-level industry individuals and key stakeholders to drive the communication of leadership concepts. ● Created presentations that were informative, engaging and effective. ● Advised and assisted Action officers on all procedural administrative aspects. Show less



ASAALT

• Executive Assistant | Protocol Officer

  • Mar 2007 - Mar 2008

  ● Selected to serve as the Executive Administrative Manager to the Deputy for Acquisition and Systems Management (political appointee two-star general) and maintained exclusive control over his schedule ensuring all pertinent information was obtained and logistics were coordinated. ● Assisted over 160 personnel, the largest division within ASAALT, processing their Officer Evaluation Reports, leave, personnel and finance actions. ● Effectively managed incoming correspondence and requests from Congress, politically appointed officials, reporters, general counsel and fellow military personnel filtering what needed to be seen/ approved by the General and his staff. ● Drafted correspondence from the General to senior government officials, senior leaders, Soldiers and civilian personnel. ● Interfaced directly with stakeholders, Congressional staffers, senior members of Industry/government, local/foreign dignitaries. ● Acted as protocol officer providing support in the planning, execution and facilitation of military ceremonies, promotions, retirements, awards and command events. Show less



SAIC (Science Applications International Corporation)

• Executive Administrative Assistant | Event Coordinator

  • Mar 2006 - Mar 2007

  ● Reported directly to the Director of Defense Language Office, Under Secretary of Defense and provided administrative support to the Defense Language Office staff. ● Recruited to provide Executive Administrative support to the Deputy Under Secretary of Defense (Plans) a political appointee 3 star General equivalent). ● Responsible for all aspects of administration to include budget management, correspondence preparation, quality control, security processes, action and suspense tracking, scheduling, and calendar management. ● Planned, coordinated and executed events for the Under Secretary of Defense (Personnel and Readiness) and the Deputy Under Secretary of Defense, Plans. ● Initiated and implemented an administrative standing operating procedure that was in accordance with Office Secretary of Defense standards and helped to ensure actions were tracked in a comprehensive and timely manner. Show less



US Army

• United States
• Law Enforcement
• 1 - 100 Employee

• Personnel Sergeant | Executive Administrative Assistant

  • Mar 2003 - Mar 2006

  ● Nominated by the Department of the Army over more senior candidates to serve as the Executive Administrative Assistant to the Assistant Secretary of the Army (Acquisition, Logistics and Technology), a Senate confirmed political appointee 4-star General equivalent and his Military Deputy a political appointee 3-star General. ● Tracked and processed over 5000 Congressional inquiries/investigations for the Office Secretary of Defense, Joint Staff and HeadQuarters Department of the Army annually. ● Performed as a liaison between the Assistant Secretary of the Army (ALT) office, Acquisition Support Center, Joint Program Office and Program Executive Offices providing administrative support to over 650 personnel. ● Generated and processed more than 1800 personnel actions annually, to include Officer and Non Commissioned Officer evaluations and orientation/separation related requirements. ● Prepared civilian and military aircraft travel and arrangements using DoD guidelines and accompanied Executives on travel, domestic and international. ● Trained three Sergeants on procedures for acquiring and maintaining daily accountability report for over 600 Soldiers, civilians and contractors and implementing administrative policies and procedures. ● Served in the U.S. Army a total of seven years on active duty. Show less