Experience

Woodside Priory School

• United States
• Education Administration Programs
• 1 - 100 Employee

• Executive Assistant

  • Aug 2007 - Present

  The Executive Assistant works at the direction of the Head of School and provides the highest level of administrative support, liaison presence, and office and clerical responsibility on behalf of the Head of School. 1. Reflect the Mission of Woodside Priory School in his/her contact with prospective students, their families and guests and visitors to the school;2. Maintain the strictest confidentiality on all matters pertaining to students, their families, faculty, staff and trustees;3. Provide support of a complex, responsible nature to the Head;4. Present a professional appearance yet hospitable manner with all constituencies;5. Maintain the Head's calendar and schedule, arrange appointments and meetings and processes all correspondence,6. Take incoming calls into the school; handle incoming/outgoing mail and shipping.7. Greet visitors and guests to the school,8. Maintain appropriate files and monitor office supplies for the 1st floor,9. When needed make travel arrangements for the Head and important visitors of the school10. Maintain the online calendar and the school Facilities Book for reservation of all meetings,11. Maintain the Train Van Program – online calendar and van reservations,,12. Assist the Head in all correspondence with the Board of Directors13. Work on projects/tasks as needed by Head of School14. Assist the Head and Board chair with board work, meetings, orientations or projects,15. Handle and screens any important information or questions of a board member16. Maintain Board roster, calendar and files.17. Make arrangements and prepare all materials and mailings prior to the Board of Trustee meeting.18. Distribute materials and maintains a record of meeting information19. Maintain the official book of Board meetings and selected committee meetings20. Update and print the Faculty-Staff Directory,21. Assist the chair of the golf committee with the golf tournament,



BDNAcorp

• Administrative Assistant

  • Feb 2007 - Jul 2007

  Administrative Assistant. Working for Human Resources, Marketing and Sales. My job responsibilities included:•Managing main reception area answering phone calls, handling deliveries, ordering office supplies, organizing and stocking kitchen. •Assisting HR department with scheduling interviews, creating new employee packets and organizing corporate events.•Coordinating training meetings and Board meetings by supplying materials, preparing meeting room and providing meals and refreshments.•Negotiating favorable hotel rates •Arranging national and international travels.•Supporting VP and Marketing Director in:oOrganizing events by sourcing tradeshow booths, coordinating shipments of marketing materials, and making travel arrangements.oRealizing different kinds of printing: collaterals, signage, banners, giveaway gifts, T-shirts (find supplies, negotiate prices, follow-up from start to end). oTranslating French publication into English.



The Dressed room

• Store Manager

  • 2001 - 2006