Experience

Caltech

• United States
• Research Services
• 700 & Above Employee

• Administrative Assistant

  • Mar 2012 - Present

  Division of Physics, Mathematics, and Astronomy Division of Physics, Mathematics, and Astronomy



BETA Healthcare Group

• United States
• Insurance
• 100 - 200 Employee

• Executive Assistant - Temporary

  • Aug 2011 - Dec 2011

  o Executive Assistant to the Directors of Risk Managemento Use WebEx and Constant Contact to execute monthly Webinar and Team Callso Initial processing and approval of client reimbursementso Scheduling extensive travel and maintaining Director’s expense reportso Set up for video conferencingo Manage deadlines and scheduling appointments using Outlook 2010o Create and edit handouts and instructional material. o Executive Assistant to the Directors of Risk Managemento Use WebEx and Constant Contact to execute monthly Webinar and Team Callso Initial processing and approval of client reimbursementso Scheduling extensive travel and maintaining Director’s expense reportso Set up for video conferencingo Manage deadlines and scheduling appointments using Outlook 2010o Create and edit handouts and instructional material.



North Canton City Schools

• United States
• Education Management
• 200 - 300 Employee

• Executive Administrative Assistant

  • Oct 1998 - Jul 2011

  • Managed and facilitated AP/AR, Purchase Orders, Payroll, and Budget • Maintained Director’s and staff expense reports• Responsible for managing and scheduling the Director’s daily calendar. Booked and coordinated all travel arrangements for Director and staff• Created and managed the database for all office functions• Provided quality front desk functions including high volume phone, draft and edit correspondence, and the first point of contact to greeting parents, students, executives and guests• Generated routing for efficiency and safety• Accountable to schedule and dispatch assignments on a daily bases• Implemented and maintained unique computerization specific to transportation needs• Required to maintain professional attitude, confidentiality, and composer in a fast pace office with many interruptions• Assisted with research to help set safety initiatives, aid in fundraising and tax levies • Orchestrated several annual events including training events and media

• Administrative Assistant/Aide

  • Jan 1994 - Oct 1998

  • Processed expense reports• Attended to all front desk requirements• Assisted with learning exercises and presided over study sessions• Maintained administrators’ calendars• Managed educators’ paperwork and planning needs



Prior to 1994:

• Positions held

  • 1994 - 1994

  • Long Distance Customer Service AT&T, Canton, OH• CSR Administrative Assistant Nationwide Insurance Co., Canton, OH• Claims Service RepresentativeNationwide Insurance Co., Canton, OH • Long Distance Customer Service AT&T, Canton, OH• CSR Administrative Assistant Nationwide Insurance Co., Canton, OH• Claims Service RepresentativeNationwide Insurance Co., Canton, OH