Administrative Assistant

• Feb 2023 - Present

Invoice Processor I

• Jun 2022 - Sep 2022

Account Payable Specialist

• Nov 2016 - Aug 2019

Accounts Payable Clerk • Posted invoices and credits from vendors using EquipSoft • Facilitated the process of receiving invoices to be paid • Reviewed invoices to ensure information properly recorded • Ensured entered items coded correctly with job codes to pay clients and employees • Recorded administrative and office expenses • Monitored accounts to ensure that payments were current • Ensured completeness and accuracy of data • Coded documents per company procedure • Ensured accuracy of invoices and statements • Checked figures, postings, and documents to ensure accuracy, mathematically accurate, and properly coded

Office Manager

• 2013 - 2015

• Headed administration of accounts payable & accounts receivable • Developed & maintained comprehensive record keeping including advanced Excel functionality • Ensured optimum working of sales department; greeted customers & handled telephone orders • Facilitated client payments, web site organization, quality control, & daily office operations • Secured executive travel arrangements; addressed all media & public relations inquires • Headed administration of accounts payable & accounts receivable • Developed & maintained comprehensive record keeping including advanced Excel functionality • Ensured optimum working of sales department; greeted customers & handled telephone orders • Facilitated client payments, web site organization, quality control, & daily office operations • Secured executive travel arrangements; addressed all media & public relations inquires

Office Manager

• Jul 2012 - Jul 2013

• Managed the receptionist area, including greeting visitors, responded to telephone & in-person requests for information • Assisted customers by phone, scheduled appointments, placed appointment reminder calls • Dispersed incoming mail to correct recipients. Made copies, sent faxes & handled all incoming & outgoing correspondence • Processed client payments, organized files. Managed daily office operations & maintenance of equipment • Monitored animals recovering from surgery. Restrained & managed animals

Office Manager, Sales Associate

• 2005 - 2009

• Promoted property sales through advertisements, open houses & participation in MLS • Showed residential properties • Counseled customers on current market status for residential & commercial markets • Acted as a listing agent for brokers. Wrote contract documents, purchase agreements & closing statements • Prepared documentation for residential & commercial listings & closings • Assisted in developing marketing material • Accounts payable, accounts receivable & payroll taxes • Managed receptionist area