Experience

AN Pharmaceuticals

• India
• Pharmaceutical Manufacturing
• 1 - 100 Employee

• Senior Executive Assistant

  • Jul 2014 - Present

  • Assisting MDs in day to day operational work, Managing MDs diary & calendar. • Take care of MDs Desk, to handle all incoming/outgoing emails & correspondence. • Responsible for screening incoming calls, enquiries and requests, and handling them appropriately; Drafting, type and dispatch all the MDs correspondence • Meeting and greeting visitors at all levels of seniority. • Arrange, coordinate & setup meetings and conferences, Take type and distribute mom. • Assisting in business analytical reports (sales, incentive and targets). • Travel arrangements - itinerary, tickets, VISA, International sim cards and hotel reservations. • C&F/Distributors monthly claims & process of expiry till CN adjusted. • Payment collection follow-up with team, c&f agents and distributors. • Organize the work flow and follow up till completion. Self-correspondence, making presentations, coordinating with various departments/offices. Show less



Rapid Coat Division

• Sahibabad, U.P.

• Executive Assistant to Executive Director

  • Feb 2012 - Jul 2014

  • Performing a variety of administrative & clerical duties coordinating an office's administrative activities information to staff, vendors (consultants), dealers, parties. • Providing a high-level administrative support; Communication for an office; plan and schedule meetings, appointments, recruitments procedure training & orientation for new staff. • Organize & maintain stationery, files & electronic files; exhibition arrangements; conduct research; also disseminate information by using the telephone, mail services, Web sites & e-mail. Also handle travel and guest arrangements. • Using a variety of work related clerical duties i.e.- fax machines, photocopiers, EPBX telephone systems & UPS; creating spreadsheets, compose correspondence, manage naukri.com databases, research on the Internet. • Greet visitors and determine whether they should be given access to specific individuals. • Preparing proforma invoices, quotation, sales order, tally reports, letters, financial statements and other documents, using word, excel, pdf, spreadsheet, database and/or presentation. Show less



Infinity Pumps and Systems Pvt. Ltd.

• Patparganj Industrial Area

• Admin Executive

  • Feb 2010 - Feb 2012

  • General office administration and clerical support • Co-ordination with sales team and coworkers, maintaining registers & files, Attendance & Leave Management • Weekly and monthly MIS Reports (Pending sales Orders/Purchase orders/Enquiry Register, C-form collection • Working on ERP software (Order Acceptance/Purchase orders) • Dispatch documents to Party (Invoice, Challan and test certificates), Answer telephone calls & deal with queries • Records of incoming & outgoing courier, drafting letters (Documents/Legal papers/confidential) Emailing Skills through effective communication • Calling and lining up candidates for interviews, Travel arrangement and Schedule appointments • Vendor management and follow-up’s (supply & chain) • Management of the front desk & excellent knowledge of MS Excel, Word and PowerPoint Show less



ARTIFACTS INDIA

• New Delhi, Delhi, India

• Executive Assistant

  • Dec 2006 - Feb 2010

  • Office Administration, Travel arrangements • Meeting planning, Schedule appointments • Calling and lining up candidates for interviews • Preparation different MIS report • Emailing Skills through effective communication • Work in team environment; develop relations with co-workers & employees • Presentations & excel job expert • Records of incoming & outgoing courier Drafting letters & taking dictations • Office Administration, Travel arrangements • Meeting planning, Schedule appointments • Calling and lining up candidates for interviews • Preparation different MIS report • Emailing Skills through effective communication • Work in team environment; develop relations with co-workers & employees • Presentations & excel job expert • Records of incoming & outgoing courier Drafting letters & taking dictations