Experience

Glendale Community College

• United States
• Higher Education
• 700 & Above Employee

• Administrative Specialist Senior - Facilities Management

  • Jun 2008 - Present

  • Coordinates Furniture, Fixtures, and Equipment (FF&E) requests, orders, and installations• Creates and maintains multiple databases for documenting and tracking FF&E purchases• Provides direct support for FF&E orders to include obtaining competitive bids, preparing requisitions, and authorizing and/or approval of payments within established department/unit guidelines• Maintains Computerized Maintenance Management System (CMMS) database and serves as CMMS administrator and District liaison, including opening/closing work orders, scheduling projects, generating reports, account administration, documenting work order status, troubleshooting, and status requests• Provides direct support for campus signage orders to include interior/exterior room identification per ADA compliance standards, building identification, regulatory signage, inventory maintenance, and sign templates • Provides administrative support including, but not limited to, developing correspondence, proofing and editing, web design, conducting database queries, preparing reports containing sensitive information, and special projects• Answers phones and communicates with internal/external customers including students, faculty, and administration Show less

• Recycle Coordinator - Volunteer Position

  • Feb 2010 - Present

  • Developed and implemented successful single stream recycling program• Negotiated cost-savings with haulers and coordinated waste compactor and cardboard baler equipment purchases to reduce operational costs• Compiled statistics for waste and recycling tonnage reports as required for reporting greenhouse gas (GHG) emissions• Created and successfully implemented Zero Waste Program waste reduction campaign - Honorable Mention Recipient for "Best Recipe for Success" in the 2015 Waste Less - Promote More: Engagement and Innovation Competition• Prepared grant applications and received awards for the 2013 Alcoa Foundation Recycling Bin Grant & Keep America Beautiful and Coca-Cola 2010 Recycling Bin Grant• Served on the Green Efforts Committee to promote sustainability, recycling, and awareness of environmental issues Show less



Maricopa Community Colleges

• Tempe, AZ

• Administrative Assistant I - Legal Services Department

  • Mar 2001 - Jun 2008

  • Provided high-level administrative support to the Assistant General Counsel • Processed over 2,000 contracts annually for ten colleges • Created and maintained multiple databases and filing systems for over 15,000 contracts • Created searchable databases online to facilitate client inquires regarding document status • Served as contract liaison to administrators, faculty, and staff District-wide • Designed and maintained department website and multiple other District websites • Provided high-level administrative support to the Assistant General Counsel • Processed over 2,000 contracts annually for ten colleges • Created and maintained multiple databases and filing systems for over 15,000 contracts • Created searchable databases online to facilitate client inquires regarding document status • Served as contract liaison to administrators, faculty, and staff District-wide • Designed and maintained department website and multiple other District websites



Global Sources

• Glendale, AZ

• Administrative Manager

  • Aug 1998 - Mar 2001

  Global Sources Research Foundation at Thunderbird School of Global Management • Provided administrative support to the Executive Vice President of Corporate Development • Managed and trained staff of interns at graduate school level • Developed budgets and reduced quarterly funding by 20% • Catalogued and created library for weekly market intelligence research Procured furniture, flooring, telephones, computers, and other equipment for new branch office Global Sources Research Foundation at Thunderbird School of Global Management • Provided administrative support to the Executive Vice President of Corporate Development • Managed and trained staff of interns at graduate school level • Developed budgets and reduced quarterly funding by 20% • Catalogued and created library for weekly market intelligence research Procured furniture, flooring, telephones, computers, and other equipment for new branch office



ReGenisys Corporation

• Executive Assistant

  • Dec 1996 - Jul 1998

  • Managed and trained administrative support staff• Developed and maintained a professional website for marketing products• Designed and created marketing presentations, materials, and product packaging

• Administrative Assistant

  • Jul 1995 - Dec 1996

  • Customized sales database to automate / organize prospect information• Developed corporate Policies, Procedures, and Guidelines manual• Reduced the cost of company supplies and inventory by 50%



Western Heritage Insurance Company

• Scottsdale, AZ

• Administrative Specialist I

  • Jan 1994 - May 1995

  • Provided administrative support to company officers and claims attorneys • Created policy number database to track issued policies • Redesigned company forms and developed master forms library • Provided administrative support to company officers and claims attorneys • Created policy number database to track issued policies • Redesigned company forms and developed master forms library



Western Temporary Services

• Phoenix AZ

• Clerical Support

  • Jun 1993 - Dec 1993

  Clerical support and customer service for American Express and Charles Schwab and Company, Inc. Clerical support and customer service for American Express and Charles Schwab and Company, Inc.



Maricopa Community Colleges

• Phoenix, AZ

• Student Worker [Paradise Valley Community College]

  • Aug 1991 - May 1993

  Media Services Department • Processed and delivered requests for audio/visual equipment, VHS and audio cassettes, photocopies, and transparencies • Prepared a variety of special projects including posters and laminations • Provided word processing, data entry, alpha-numeric filing, cashiering, customer service, and telephone reception Spanish Instructor Assistant • Prepared handouts, assignments, and exams for Spanish classes • Assisted with the development of syllabi and lesson plans, prepared visual aides for classroom use, graded assignments/exams, and created automated grading system • Reviewed prospective text books and provided general office organization Show less