Experience

Rubanenko Architects Ltd.

• Israel
• Architecture and Planning
• 1 - 100 Employee

• Office Manager and PA

  • Jul 2020 - Present

  Ramat Ha'hayal, Tel Aviv In charge of the following office responsibilities: * Human Resources, Presence Management & employees Welfare * Company's expenses follow-up * Managing, and overseeing vendors and office inventory, kitchen supplies, office & IT equipment, cleaning services, etc. * Calendars management (meetings and Zoom arrangements) * Personal Assistant to the CEO and joint CEO * Front desk activities, assisting employees with office & administrative requests * Expense reporting… Show more In charge of the following office responsibilities: * Human Resources, Presence Management & employees Welfare * Company's expenses follow-up * Managing, and overseeing vendors and office inventory, kitchen supplies, office & IT equipment, cleaning services, etc. * Calendars management (meetings and Zoom arrangements) * Personal Assistant to the CEO and joint CEO * Front desk activities, assisting employees with office & administrative requests * Expense reporting, managing meeting rooms Show less



FCC Ltd.

• Banking Reconciliation Specialist

  • Aug 2020 - Mar 2021

  Israel Was in charge of the Bank reconciliation with regards to shares and cash portfolio.



FCC LTD

• Office Manager and PA

  • Nov 2019 - Jul 2020

  Tel Aviv Area, Israel



HSBC

• United Kingdom
• Financial Services
• 700 & Above Employee

• HR Workforce Admin

  • Aug 2018 - Sep 2019

  Ramat Gan Area, Israel

• HR Admin

  • Sep 2015 - Sep 2019

  Tel Aviv * In charge of the Presence Management of the bank's employees * Maintaining the Head of HR's calendar, setting-up conference calls and ordering meeting rooms * In charge of Administration of the Recruitment and On-boarding Process * In charge of visitors related processes: visa, meals, taxis.. * In charge of HR's procedures writing and implementation * In charge of checking and keeping tracks of the Department's expenses and follow-up of invoices * Acting as the HR's… Show more * In charge of the Presence Management of the bank's employees * Maintaining the Head of HR's calendar, setting-up conference calls and ordering meeting rooms * In charge of Administration of the Recruitment and On-boarding Process * In charge of visitors related processes: visa, meals, taxis.. * In charge of HR's procedures writing and implementation * In charge of checking and keeping tracks of the Department's expenses and follow-up of invoices * Acting as the HR's Department's Business Information Risk Officer * Administrative Services related to Benefits, Welfare, Well-Being, Off-sites organization. * Maintaining and/or creating accurate databases/spreadsheets to track information * Maintaining the Organizational Chart of the Branch

• PA to the Head of Private Banking

  • Nov 2011 - Aug 2015

  Tel Aviv • Organizing the manager’s schedule, liaising with overseas, schedule of managers from abroad • Arranging travel and accommodation • Liaising with suppliers (car rental, phone and office supply companies) • Answering the phone and receiving customers for identification and documents authentication • Dealing with incoming emails, faxes and post, expenses reports, handling petty cash for the department • Monitoring the sick and leave days of the department’s employees, tracking… Show more • Organizing the manager’s schedule, liaising with overseas, schedule of managers from abroad • Arranging travel and accommodation • Liaising with suppliers (car rental, phone and office supply companies) • Answering the phone and receiving customers for identification and documents authentication • Dealing with incoming emails, faxes and post, expenses reports, handling petty cash for the department • Monitoring the sick and leave days of the department’s employees, tracking completion of the elearnings by the employees After the manager left the bank, Client Executive Officer for the French Desk bankers: • Preparing account opening documentation and KYC • Conversions, money transfers, deposits, recommendation letters, accounts overall monitoring



HSBC

• United Kingdom
• Financial Services
• 700 & Above Employee

• PA to the Head of the Representation Office

  • Sep 2009 - Nov 2011

  Tel Aviv • Organizing the manager’s schedule, liaising with overseas, schedule of managers from abroad • Arranging travel and accommodation • Liaising with suppliers (car rental, phone and office supply companies) • Answering the phone and receiving customers for identification and documents authentication • Dealing with incoming emails, faxes and post, expenses reports, handling petty cash for the department • Preparing account opening documentation and KYC • Monitoring the sick… Show more • Organizing the manager’s schedule, liaising with overseas, schedule of managers from abroad • Arranging travel and accommodation • Liaising with suppliers (car rental, phone and office supply companies) • Answering the phone and receiving customers for identification and documents authentication • Dealing with incoming emails, faxes and post, expenses reports, handling petty cash for the department • Preparing account opening documentation and KYC • Monitoring the sick and leave days of the department’s employees, tracking completion of the elearnings by the employees Show less



Translations International

• Translator and Editor

  • Nov 2002 - Sep 2009

  Tel Aviv Reading and correcting all the translations done by freelancers from Hebrew to all the European languages (legal, commercial, medical material, certificates, financial statements, prospectuses,Internet sites), typing in English, also from dictations on tape, translations into French Issuing proforma invoices, money collection, preparation of price quotes, sending e-mails and faxes to the customers, answering the phone, general administrative office responsibilities



Carasso Motors

• CEO's P.A.

  • Dec 1999 - Nov 2001

  Rival, Tel Aviv Secretarial services to senior managers, correspondence with suppliers abroad, translations into English and French, welfare of employees, liaising with embassies and companies in Israel and abroad, reservations of hotels and air flights