Experience

Embassy of Canada | Ambassade du Canada

• Canada
• International Affairs
• 700 & Above Employee

• Events and Visits Officer

  • Oct 2016 - Present

  - Assist in planning and executing State Visits and other high level visits - Closely work and liaise with the Chinese National/Provincial government departments / officials regarding various senior visits - Manage and supervise the Events and Logistics Unit (12 people) - Assist in planning and executing State Visits and other high level visits - Closely work and liaise with the Chinese National/Provincial government departments / officials regarding various senior visits - Manage and supervise the Events and Logistics Unit (12 people)



Embassy of Canada to China | Ambassade du Canada en Chin

• China
• Government Administration
• 1 - 100 Employee

• Secretary to the Ambassador

  • Sep 2012 - Oct 2016

  • Plan and organize official events hosted by the Ambassador at the Official Residence, closely liaise with internal sections and/or the outside clients to ascertain their precise requirements, and manage invitations and RSVPs, guest list, food and logistics, seating plan, menu and place cards, room layout and facilities etc. • Provide proactive on-site facilitation, handle any arising issues, and troubleshoot any emerging problems on the event day.• Closely work and liaise with the Chinese National/Provincial government departments / officials, to get timely responses to meeting requests, events hosted by the Ambassador, as well as various senior visits. • Coordinate Ambassador's domestic travels in terms of logistics, looking at best options (flight or train), liaising with local hosts to secure the meetings with the leaderships, as well as to ensure Ambassador’s punctuality for all events, and drafting Ambassador’s travel itinerary. • Provide administrative support to the Ambassador, including: - handle Ambassador's schedule and calendar; - prepare Ambassador’s speeches by proofreading the Mandarin translation and formatting with pinyin etc;- manage Ambassador’s mails on a daily basis; - categorize received invitations and letters for the Ambassador’s review, and respond accordingly as needed; - keep track of all correspondence received in Chinese, translating, providing summaries and following up as required.• Supervise Ambassador's driver to make sure of the correct venue, accurate departure and arrival time for Ambassador’s outside activities, as well as to guide the OR staff to better prepare for the events at the OR and provide appropriate services for the VIP guests. • Streamline Ambassador’s contact database and gift inventories Show less

• Assistant Trade Commissioner

  • May 2007 - Sep 2012

  • Delivered high-quality services to clients’ requests by providing appropriate advice and assistance, helping with their development strategy in China market. • Coordinated and fully supported the visit programs for Canadian company executives, senior federal/provincial government officials, including protocol and logistic arrangement, meeting set-up, and follow-up etc. • Dealed with all enquiries related to event planning and management, as well as worked closely with corresponding posts and colleagues• Explored and identified qualified hotels and various service providers, and closely work with them to maximize business opportunities and benefits that clients will get. • Conducted due diligence and report on transaction/intelligence for Export permit consultation. • Produced weekly/monthly China network key performance indicators report. • Initiatively planned and conducted business outcalls/outreaches as well as participated in trade events/exhibitions in accordance with the annual work plan. • Translated official documents and interpreted in support of operational requirements, and prepared travel/hospitality related documents, contracts as required etc.• Maintained and updated both Canadian and local government agencies and sector-specific contacts, as well as maintained good partnerships with them, such as Ministry of Commerce, Ministry of Science and Technology etc. • Monitored and tracked the Section budget. Show less



Unilever

• United Kingdom
• Manufacturing
• 700 & Above Employee

• Assistant to Sales Manager

  • May 2006 - May 2007

  • Assisted manager on general monthly sales & marketing planning. Set cost effective budget for each channel. • Coordinated area marketing activity execution plan • Produced daily/monthly/quarterly/annual sales reports, business review, and brand data analysis. • Coordinated and monitored marketing promotional events, including new product launches, brand activation, on-pack completion, and etc., helping our team become the 1st to achieve the target. • Conducted marketing field visits and promotional projects, e.g. Distribution coverage project of the new brand CLEAR, directly increasing 25% sales volume. • Developed and maintained good relationships with distributors, key account, and relevant third parties. • Handled all communications between Manager and Assistant managers, as well as among cross-function teams, including marketing, trade marketing, and commercial, to solidify the whole team work, and to ensure inter-department operations more accurate, effective and efficient. • Successfully organized and coordinated several big company events for the region which has more than 500 people, such as regional sales meeting, team building and training, and eventually won high evaluation. • Creatively improved the tracking system of marketing events and designed template of Key Performance Indicators. Show less