CeCe Lindsey
Office Administrator at Jones Family Law Group, LLC- Claim this Profile
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Bio
Credentials
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FDCPA
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Experience
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Jones Family Law Group, LLC
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United States
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Legal Services
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1 - 100 Employee
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Office Administrator
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Nov 2018 - Present
-Ensure smooth running of family law firm on a day-to-day basis -File management and organization in a paperless system -Responsible for managing schedules and calendars for four busy attorneys -Client intake for all new clients (family law and estate planning) -Monthly billing (electronically sent to client), setting up payment plans, and acceptance of payments for invoices -Opening new files, conflict of interest checks -Monitoring and ordering all office supplies -Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the law firm -Pick up, scan, and distribute mail -Maintain general order and décor in the office -Receptionist duties – answer phones, welcome and greet guests -Point of contact for building maintenance, facilities, and cleaning management Show less
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Law Office of Roderick C. White
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Greater St. Louis Area
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Legal Administrative Assistant
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Apr 2018 - Nov 2018
Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs, and other courtroom visuals; preparing expense reports. Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements. Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments. Maintains client confidence by keeping client/attorney information confidential. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Show less
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Partners Financial Services, Inc.
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United States
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Financial Services
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1 - 100 Employee
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Client Services Administrative Assistant
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Jan 2011 - Jan 2018
-Maintaining up-to-date organized client files, including copies of all signed forms, according to the company's Compliance requirements -Documenting all client contacts and service work -Maintaining appropriate turn around time on all incoming new business files -Follow up on outstanding transactions -Providing administrative support -Generate monthly client reports such as remittance, inventory and legal costs -Electronically file client statements, correspondence and sales agreements -Daily follow up on adhoc reports -Handling phone calls from clients, incoming and outgoing -Processing sales agreements in a timely manner to allow new clients to send in new accounts -Scheduling and executing client portal walk throughs to familiarize clients with CSS Impact -Providing collections support -Thorough knowledge of FDCPA, FCRA, and HIPAA laws Show less
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Education
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2008 - 2009
American InterContinental University
Associate's Degree, Business Administration and Management, General
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