Experience

Shield Therapeutics plc

• United Kingdom
• Pharmaceutical Manufacturing
• 1 - 100 Employee

• Executive Assistant to Chief Executive Officer

  • Oct 2023 - Present

  Wellesley, Massachusetts, United States



Sage Therapeutics

• United States
• Biotechnology Research
• 400 - 500 Employee

• Sr. Administrative Assistant, US Commercial- Sales

  • Jun 2023 - Oct 2023

  Cambridge, Massachusetts, United States • Provides administrative support for VP, Sales, and Sales Field Leadership Team • Administrative tasks include but not limited to coordinate meetings both internally and externally; including Zoom and MS Teams, calendar management, book travel, submit expense reports, manage document repositories • Coordinates cross functionally with other Administrative Partners to ensure seamless execution of meeting planning • Coordinates small projects under general guidance, ensuring delivery of… Show more • Provides administrative support for VP, Sales, and Sales Field Leadership Team • Administrative tasks include but not limited to coordinate meetings both internally and externally; including Zoom and MS Teams, calendar management, book travel, submit expense reports, manage document repositories • Coordinates cross functionally with other Administrative Partners to ensure seamless execution of meeting planning • Coordinates small projects under general guidance, ensuring delivery of project outputs according to plan • Acts as a source of knowledge and information sharing with the broader sales team Show less



EQRx

• United States
• Biotechnology Research
• 100 - 200 Employee

• Executive Assistant to CCO

  • Jan 2022 - May 2023

  • Provided executive level support to C-suite member and direct reports • Scheduled and attended internal and external leadership meetings • Booked domestic & international travel and accommodations • Managed external relations by collaborating with Executive Assistants and Project Managers • Organized and executed the logistics for 50 employees to attend ASCO including travel, registrations, and a multitude of conference events. • Created and implemented the use of a… Show more • Provided executive level support to C-suite member and direct reports • Scheduled and attended internal and external leadership meetings • Booked domestic & international travel and accommodations • Managed external relations by collaborating with Executive Assistants and Project Managers • Organized and executed the logistics for 50 employees to attend ASCO including travel, registrations, and a multitude of conference events. • Created and implemented the use of a department wide onboarding compilation, agenda templates, and a travel itinerary. Show less



Alnylam Pharmaceuticals

• United States
• Biotechnology Research
• 700 & Above Employee

• Executive Assistant, US Commercial

  • Jun 2019 - Jan 2022

  Cambridge, Massachusetts, United States • Provided executive administrative support for Commercial leaders including assistance with department goals, meetings, calendar, travel, expense reports, etc. • Developed & managed various team collaboration sites and document repositories • Managed and prioritized internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepared formal agendas and other communication/meeting materials for internal and external use. • Arranged and… Show more • Provided executive administrative support for Commercial leaders including assistance with department goals, meetings, calendar, travel, expense reports, etc. • Developed & managed various team collaboration sites and document repositories • Managed and prioritized internal and external communications including emails, arrangement of conference calls and Zoom meetings; prepared formal agendas and other communication/meeting materials for internal and external use. • Arranged and provided support for meetings including team meetings and trainings, as well as team building events • Participated as integral member of company-wide Executive Admin (EA) team: participates in EA team meetings, initiatives • Provided back-up support to other assistants as needed Show less



Biogen

• United States
• Biotechnology Research
• 700 & Above Employee

• Recruiting Coordinator

  • Jun 2017 - May 2019

  Cambridge, MA •Arranging pre-screening and face to face interview arrangements and logistics between candidates and recruiters, managers, and interview teams. •Assisting the recruiter with tracking candidates throughout the life cycle of the hiring process by maintaining candidate status within the Applicant Tracking System (ATS) •Processing candidate expenses and ensuring compliance to travel guidelines. •Establishing relationships with recruiting partners, hiring manager, candidates, and… Show more •Arranging pre-screening and face to face interview arrangements and logistics between candidates and recruiters, managers, and interview teams. •Assisting the recruiter with tracking candidates throughout the life cycle of the hiring process by maintaining candidate status within the Applicant Tracking System (ATS) •Processing candidate expenses and ensuring compliance to travel guidelines. •Establishing relationships with recruiting partners, hiring manager, candidates, and department administrative assistant •Being proactive to ensure candidates have a great experience as part of their interviewing process with Biogen.

• Global Security Department Coordinator

  • Sep 2016 - Jun 2017

  Cambridge, MA • Coordination of all department-wide meetings, activities and events • Creating and distribution of regular department reports, metrics, updates and newsletters • Assist with the department finances • Assist with updating department websites • Assist with third party vendor management

• Senior Administrative Assistant, Commercial Supply Chain

  • Oct 2014 - Sep 2016

  Cambridge, Ma •Provide administrative support as well as all calendar management for the Sr. Director of Supply Chain North America •Manage financial documentation for all directly supported staff; expense reporting and all international travel requisitions/transactions, management time-cards, and Purchase Order requisitions •Coordination of team logistics - Managing the entire meeting process from start to finish; preparing off-site meeting locations and necessary equipment, prepare agenda and… Show more •Provide administrative support as well as all calendar management for the Sr. Director of Supply Chain North America •Manage financial documentation for all directly supported staff; expense reporting and all international travel requisitions/transactions, management time-cards, and Purchase Order requisitions •Coordination of team logistics - Managing the entire meeting process from start to finish; preparing off-site meeting locations and necessary equipment, prepare agenda and relevant information, prepare meeting minutes and other relevant tasks.

• Senior Administrative Assistant, Commercial Operations

  • Nov 2013 - Oct 2014

  Weston, MA •Provide administrative support as well as all calendar management for the Director of Commercial Operations •Provide the same level of administrative support for both Associate Directors of Commercial Operations; Marketing Operations and Speakers Bureau. •Manage financial documentation for all directly supported staff; expense reporting and all international travel requisitions/transactions, management time-cards, and Purchase Order requisitions •Coordination of team logistics -… Show more •Provide administrative support as well as all calendar management for the Director of Commercial Operations •Provide the same level of administrative support for both Associate Directors of Commercial Operations; Marketing Operations and Speakers Bureau. •Manage financial documentation for all directly supported staff; expense reporting and all international travel requisitions/transactions, management time-cards, and Purchase Order requisitions •Coordination of team logistics - Managing the entire meeting process from start to finish; preparing off-site meeting locations and necessary equipment, prepare agenda and relevant information, prepare meeting minutes and other relevant tasks.

• Meeting Administrator

  • Apr 2013 - Nov 2013

  weston •Responsible for providing post meeting support assistance and reconciliations to Meeting Management Services (MMS) group and Meeting Management Partners •Responsibilities also included all post meeting reconciliations including data entry and integrity of the Sunshine Act Reporting •Responsible for front-end meeting preparations, including on-site logistics, internal customer service, on-site support, sourcing requests, attendee management, scanning and other special projects as… Show more •Responsible for providing post meeting support assistance and reconciliations to Meeting Management Services (MMS) group and Meeting Management Partners •Responsibilities also included all post meeting reconciliations including data entry and integrity of the Sunshine Act Reporting •Responsible for front-end meeting preparations, including on-site logistics, internal customer service, on-site support, sourcing requests, attendee management, scanning and other special projects as needed. •Utilized software programs including AXIS, Oracle, CVent, MS SharePoint, and Cisco Web-Ex to manage post meeting process efficiently. •Supported the offsite meeting planners (remote employees) using SharePoint and Web-Ex.



BioProcess Technology Consultants, Inc.

• Administrative Assistant

  • Jan 2013 - Apr 2013

  Woburn, MA • Administering all database management for customer records within CRM • Administrative tasks for Executive team; shipping, ordering, utility team member • Manage social media, blogs, online webinars, etc • Coordinate trade-show and conference events for all biopharmaceutical staff • Part-time Account Receivable Assistant for all sales



Dental Associates of Walpole

• Dental Assistant

  • Dec 2011 - Nov 2012

  Provide elementary school children with information relating to dental health Review and educate children on what to expect during a routine visit Coordinate training sessions/activities with students to highlight the importance of good oral hygiene and a healthy diet Schedule and structure training sessions in a fun, interactive, and educational way for students in preschool through the third grade Coordinate educational classes for parents to develop and maintain healthy habits… Show more Provide elementary school children with information relating to dental health Review and educate children on what to expect during a routine visit Coordinate training sessions/activities with students to highlight the importance of good oral hygiene and a healthy diet Schedule and structure training sessions in a fun, interactive, and educational way for students in preschool through the third grade Coordinate educational classes for parents to develop and maintain healthy habits for children at home

• Endodontic and Pediatric Dental Assistant

  • Jun 2011 - Nov 2012

  Coordinate/schedule trade show events for each doctor, or specialist to attend Upon new patient arrival, review and update their medical history; determine issues they may be having and report to doctor their reason for visit Work in conjunction with each dentist to assist with all necessary procedures Upon completion of procedure, create and build files/chart specific to each individual patient for doctor review Provide and explain to patients post-procedure instructions as well as… Show more Coordinate/schedule trade show events for each doctor, or specialist to attend Upon new patient arrival, review and update their medical history; determine issues they may be having and report to doctor their reason for visit Work in conjunction with each dentist to assist with all necessary procedures Upon completion of procedure, create and build files/chart specific to each individual patient for doctor review Provide and explain to patients post-procedure instructions as well as provide referrals to appointment related specialists Assist hygienists with cleaning and sterilizing of stations within both the pediatric and adult dentistry department Responsible for insuring the organization maintains full compliance with all OSHA related rules and regulations Responsible for the day to day management of all inventory in each operatory

• Orthodontic Administrative Assistant

  • Jun 2010 - Nov 2012

  Coordinate Lunch & Learn sessions for product demonstrations by specific vendors; Colgate, Crest, Henry Shine, etc Schedule/organize weekly, monthly, and quarterly sessions for Orthodontic department head, all orthodontists, and related clinical staff. Duties include, but are not limited to, developing meeting agenda, highlighting possible areas of improvement – What we can do better vs. what was done well. Also responsible for the catering of all meals for attendees Provide customer… Show more Coordinate Lunch & Learn sessions for product demonstrations by specific vendors; Colgate, Crest, Henry Shine, etc Schedule/organize weekly, monthly, and quarterly sessions for Orthodontic department head, all orthodontists, and related clinical staff. Duties include, but are not limited to, developing meeting agenda, highlighting possible areas of improvement – What we can do better vs. what was done well. Also responsible for the catering of all meals for attendees Provide customer service for all patient inquiries regarding orthodontic care, emergency visits, and insurance/billing related issues Responsible for the management of all appointment scheduling, ensuring each dental provider has the proper work load for each day Consult with all insurance providers confirming the status of patient coverage, benefits, and open claims Responsible for the explanation of benefits for all patients Coordinate plan of action for patients with limited financial ability, as well as informing patients of all accepted payment options/methods



Newton Wellesley Orthopedic Associates

• Medical Secretary/Office Administrator

  • May 2009 - Jun 2010

  Complete registration for new patients as well as provide the necessary documentation for future visits Structure the appropriate responses to all patient inquires in a timely manner Responsible for developing, coordinating, and maintaining a master schedule for all providers Collecting the proper patient documentation for all procedures, which includes insurance providers, appropriate medical benefits, and information relating to open claims Organize and file patient charts, which… Show more Complete registration for new patients as well as provide the necessary documentation for future visits Structure the appropriate responses to all patient inquires in a timely manner Responsible for developing, coordinating, and maintaining a master schedule for all providers Collecting the proper patient documentation for all procedures, which includes insurance providers, appropriate medical benefits, and information relating to open claims Organize and file patient charts, which include all documentation relating to patient’s history, as well as current and future treatments Show less