Experience

Silver Thomas Hanley (STH)

• Australia
• Architecture and Planning
• 100 - 200 Employee

• Studio Coordinator

  • Sep 2022 - Present



Lyons

• Australia
• Architecture and Planning
• 1 - 100 Employee

• Executive Assistant and Studio Coordinator

  • Apr 2019 - Jun 2022

  •Extensive inbox and calendar management of a busy Director to align with complicated time zones and a myriad of projects. •Project administration on numerous projects including ECU and Footscray Hospital PPP •Organising meetings with internal and external stakeholders and maintaining those relationships. •Managing and collating multiple User Group information from multiple projects onto Concept Boards and issuing via Aconex. •Liaising with consultants. •Assisting the Submissions Coordinator facilitating and contributing to Submissions, Expressions of Interest, Tenders through InDesign. •Working directly with project teams to orchestrate Design Reports via InDesign throughout all phases of a project from Concept Design to Design Development. •Preparation of Powerpoint presentations for client interviews, lectures, Steer Co presentations, Design Talks. Studio Coordination duties: • Actively search for potential candidates via LinkedIn that would be a good fit for Lyons specific needs. • Proactively escalate potential candidates to the Senior Executive for assessment. • Liaising with potential candidates and organising interviews. • Facilitating successful candidates employment onboarding including organising induction packs, HR documents and implementing a first day and weekly schedule. • Liaising with Recruiters. • Compile resourcing date and maintain spreadsheets for our records. • Manage the Lyons employment inbox. • Leading and implementing social directives for the studio including organising monthly events, Design Talks, Lyons Loop In presentations and Christmas parties. • Organised agendas, minutes and facilitated quarterly Workplace Health and Safety meetings, annual audits, annual tag and testing of IT equipment. • Curated a series of Wellbeing seminars with an external stakeholder for the studio that we molded over the years to be able to be held online. • Organised and implemented the Lyons Work Experience program. Show less



Langley Group

• Australia
• Professional Training and Coaching
• 1 - 100 Employee

• Executive Assistant To Chief Executive Officer and Office Manager

  • Sep 2015 - Apr 2018

  • Extensive diary management for the busy CEO and three Senior Consultants. • Ad hoc diary management for fourteen Consultants, the Marketing team and the Office Sales Administration team. • Organising the CEO’s daily life. • Organising meetings with internal and external stakeholders. • Careful and sincere nurturing of client relationships. • I booked all national and international travel arrangements for the entire team. • I collaborated closely with the Marketing team to create and implement point of sale material such as course flyers, course workbooks, promotional contact cards and posters using InDesign and PowerPoint. • I worked intensively with our Marketing team to research and implement logistics for conferences, events and courses the Langley Group was exhibiting at and hosting both nationally and internationally. • I assisted in the management of our psychometric testing portals for the Strengths Profile and MSCEIT. • I managed our client relationship management systems Insightly and HubSpot. • As the office manager I was also the ‘Face’ of the company. My responsibilities included being the first port of call for clients, organising contractors if needed, monitoring stock and ordering office materials, researching and engaging external companies to provide goods and general upkeep of the office. • Ad hoc data entry and the printing and binding of workbooks. • Liaised with courier companies, wholesalers and customers daily. • Using the Square payment system to complete stock purchases. • Responsible for recruitment of casual and permanent staff. Show less



Delegat Limited

• New Zealand
• Beverage Manufacturing
• 200 - 300 Employee

• National Sales Administrator

  • Aug 2013 - Jun 2015

  • Originally employed as Sales Administrator but after one month I was promoted to National Sales Administrator. • Completed all nation-wide sale orders using the AX System and processed invoices efficiently to daily and weekly deadlines. • Worked collaboratively with the Credit Risk Manager to monitor customer remittances. • Liaised with warehouse employees, courier companies, wholesalers and customers daily. • Provided integral support to the National Sales Team comprising of nine Account Managers, a Commercial Analyst, National Key Accounts Manager and a National Sales Manager. • Provided a respectable ‘face’ of the company as the receptionist and office manager. My responsibilities included the building maintenance and organising contractors when needed, monitoring stock and ordering office materials, researching and engaging external companies to provide goods. • Health and Safety officer, attending biannual Health and Safety meetings with our larger corporate office. • Collaborated closely with our Brands and Marketing team to create and implement point of sale material such as beverage menus, special wine promotional lists, wine posters and table cards. • Managed monthly reporting, meeting agendas, meeting minutes and travel itineraries for the Account Managers ensuring their time management is on track. • Implemented the New Zealand Tasting Program by compiling data from nation-wide wine tastings along with CRM data to create a comprehensive efficacy overview. The results contributed to a global report. • Responsible for recruitment of casual and permanent staff. • I organised our biannual Sales Team conference involving travel and accommodation for the team, conference room hire, catering, agenda and minute taking. Show less