Carolyn Birk

Executive Assistant to President & CEO at Mid Atlantic Air
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Contact Information
us****@****om
(386) 825-5501
Location
Parkville, Maryland, United States, US
Languages
  • French, Spanish, Chinese & German (some speaking and writing) Quick study! -

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Maumi Cannell-Scrimshire

Carolyn was just a Go To person - if you had a question or need info, Carolyn would take care of things and get you what she needed.

Heather H.

Carolyn is an excellent executive assistant. Regardless of the task: research, an event, or the development of an idea; she is timely, organized, and personable. I have experienced her work firsthand, and I have heard of her stellar work from others. I recommend her without reservation.

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Credentials

  • EDUCATION & CERTIFICATIONS
    EDUCATION & CERTIFICATIONS

Experience

  • MAAMECH
    • Construction
    • 1 - 100 Employee
    • Executive Assistant to President & CEO
      • Mar 2014 - Present

      Executive Assistant/Corporate Travel Manager/Licensing Manager for the CEO/President/COO/CFO - Mid Atlantic Air, Inc. – MAAMECH 2014 - 2016 Provide C-Level assistance and support to senior leadership and all day-to-day operations for over 200 employees. Conduct research, compile data, and prepare documentation for consideration and presentation by executives and committees. Review all mechanical construction job bids for accuracy and request COI’s and Bonds. Assist in reconciliation of budget statement and budget creation. Manage and process corporate travel and relocation services for all executives with an average annual budget of $600K. Managed all legal oversite of MAAMECH’s Corporate Entities totaling over $200MM. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively with all staff to provide quality service. Managed and executed all national trade and business licensing for MAAMECH. Assist in annual documented performance review meetings for all executives. Request proposals and bids from vendors when assessed. Executive oversight of all company and team building events.

  • Falls Road, UMC
    • Public Speaker
      • Sep 2012 - Present

      Independent Contractor 2012 – 2014 Executive Assistant at SB & Company (accounting firm) for three (3) Partners and two (2) Directors. Lay Speaker for Baltimore/North District, UMC; leadership and sermon responsibility to churches and Pastors in transition. Assistant to Rev. Dr. Click at Pine Grove UMC. Executive Assistant to Dr. Asbury who conducts Middle States reviews for universities nationwide.

  • Independent Contractor - Virtual Assistan
    • Executive Assistant
      • May 2012 - Present

      Independent Contractor 2012 – present Executive Assistant at SB & Company (accounting firm) for three (3) Partners and two (2) Directors. Lay Speaker for Baltimore/North District, UMC; leadership and sermon responsibility to churches and Pastors in transition. Virtual Assistant to Dr. Asbury who conducts Middle States reviews for universities nationwide. Assistant to Rev. Dr. Click at Pine Grove UMC.

  • Stevenson University
    • United States
    • Higher Education
    • 500 - 600 Employee
    • Executive Assistant to the Dean, School of Business & Leadership
      • Jan 2008 - May 2012

      Executive Assistant to the Dean, Brown School of Business & Leadership, Stevenson Univ. 2008-2012 Executive Assistant responsibilities including managing budgets, project management, procurement, inventory control and administrative oversight for five (5) departments while supervising/mentoring six (6) work study students. Manage general (facilities, budgets, academic departments) oversight of the School of Business.

    • Executive Assistant to CFO & EVP for Financial Affairs
      • 2004 - 2008

      Executive Assistant/Corporate Travel Manager/Licensing Manager for the CEO/President/COO/CFO - Mid Atlantic Air, Inc. – MAAMECH 2014 - 2016 Provide C-Level assistance and support to senior leadership and all day-to-day operations for over 200 employees. Conduct research, compile data, and prepare documentation for consideration and presentation by executives and committees. Review all mechanical construction job bids for accuracy and request COI’s and Bonds. Assist in reconciliation of budget statement and budget creation. Manage and process corporate travel and relocation services for all executives with an average annual budget of $600K. Managed all legal oversite of MAAMECH’s Corporate Entities totaling over $200MM. Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes and work cooperatively with all staff to provide quality service. Managed and executed all national trade and business licensing for MAAMECH. Assist in annual documented performance review meetings for all executives. Request proposals and bids from vendors when assessed. Executive oversight of all company and team building events.

  • Johns Hopkins University-Bloomberg School of Public Health
    • Executive Assistant to Department Chair
      • Mar 2005 - Dec 2007

      Executive Assistant to the Chair of Population and Family Health, Johns Hopkins University 2002-2004 Assist the Chair in managing the operations of a multifaceted office and department consisting of 100+ faculty, staff and students. Effectively communicate with the Dean’s office, alumni, visiting dignitaries, faculty, administrators, students and professional colleagues over the telephone and in person.  Manage a conflict-free calendar of meetings and appointments for the Chair; plan domestic and international travel itineraries while providing efficient use of the Chair’s time; track all travel expenditures/reimbursements. Organize special events for the department, faculty and students. Work with faculty and administrative staff in the compilation of information related to expenditures/revenue budgets, including grants, contracts, endowments, and general funds. Assists in the development and compilation of business proposals and/or grant applications for submission. Maintain an organized filing system, compose letters and documents and edit all written materials and maintain departments’ website and exercise independent judgment in resolution of administrative problems.

  • Goodwill Industries of the Chesapeake, Inc. (Baltimore, MD)
    • United States
    • Individual and Family Services
    • 100 - 200 Employee
    • Executive Assistant
      • 2000 - 2002

      Executive Assistant to CEO - Goodwill Industries of the Chesapeake, Inc. 2000 – 2002 Provide executive administrative assistance to CEO/President and VP of Marketing and Development. Direct liaison for agency, Board of Directors, and Executive Staff. Organize and execute special agency events i.e. Annual Awards Luncheon, Annual Meeting, Thanksgiving Event, Gridiron Halloween Event, and all annual employee events. Develop and write proposals, correspondence, executive summaries and employee newsletter. Research information and assist in writing grant applications, foundation requests, etc. Maintain corporate records, agency reference library, and data resource library for Board and committees. Coordinate and participate in board and leadership meetings. Prepare and distribute accurate minutes of board and staff meetings. Function as liaison with internal and external contacts resolving problems and questions; and handle all business independently to extent possible.

Education

  • Stevenson University
    Bachelor of Science (BS), Psychology & Religion
    2008 - 2010
  • Stevenson University
    Bachelor of Science (B.S.), Psychology & Religion
    2004 - 2010

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