Caroline Ruiz
Administrative Services Manager at City of Goodyear- Claim this Profile
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Bio
Credentials
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Lean Six Sigma Yellow Belt
MoreSteamAug, 2023- Nov, 2024
Experience
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City of Goodyear
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United States
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Government Administration
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300 - 400 Employee
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Administrative Services Manager
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Feb 2020 - Present
Serves as the Police department's budget manager, and supervises the professional and administrative support staff responsible for fiscal and budget management, financial audits, procurement, and supply management for the Police Department. Performs complex administrative and managerial functions including planning, organizing, monitoring, evaluating and coordinating the efforts of staff. Develops and administers the department budget by monitoring and approving expenditures, leading senior… Show more Serves as the Police department's budget manager, and supervises the professional and administrative support staff responsible for fiscal and budget management, financial audits, procurement, and supply management for the Police Department. Performs complex administrative and managerial functions including planning, organizing, monitoring, evaluating and coordinating the efforts of staff. Develops and administers the department budget by monitoring and approving expenditures, leading senior staff in prioritization of budget requests, submitting annual budget documents, participating in budget meetings with city staff and recommending approval or denial of special budget requests to the Chief of Police. Oversees and conducts analysis to evaluate the efficiency and effectiveness of the Police department; formulates plans, develops forecasts, and makes recommendations to strategically position the department to meet current and future budgetary needs. Assists and trains all regular and senior team members with the preparation of the budget and monitor expenditures; prepares the department's Capital Improvement Program (CIP) and monitors special revenue funds; leads and facilitates department strategic planning, performance measurement, and continuous improvement efforts and plans and implements division goals and objectives through this facilitation. Reviews various operational phases of the Police department, analyzes and studies proposed equipment purchases, and develops tracking systems for assets, equipment, and inventory. Represents the department as liaison with other agencies, and analyzes and makes recommendations/presentations for implementing best business practices to upper-level management.
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Management Assistant
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Jan 2017 - Feb 2020
Provided professional and technical support to the Police department by directing and assisting with the preparation, submittal and monitoring of the department operating budget, supplemental projects budget, and Capital Improvement Program (CIP) project budgets. Participated in meetings with command staff to develop priorities and determine resources for current and future budget years. Represented the department and presented information at citywide meetings and events. Performed cost of… Show more Provided professional and technical support to the Police department by directing and assisting with the preparation, submittal and monitoring of the department operating budget, supplemental projects budget, and Capital Improvement Program (CIP) project budgets. Participated in meetings with command staff to develop priorities and determine resources for current and future budget years. Represented the department and presented information at citywide meetings and events. Performed cost of service modeling, and submitted annual budget documents. Approved expenditures in the enterprise financial system at the department level, signed check requests and p-card statements as needed, and recommended budget priorities to senior staff. Researched, compiled, and analyzed information and managed special projects of a strategic and operational nature, including serving as the project owner for CIP projects. Managed contract administration and procurement, and set goals and objectives for assigned projects. Wrote and administered grant awards, including budget development, procurement, and reporting. Developed and wrote department policies and procedures, conducted independent research and administrative efficiency studies, and other reports and presentations as needed. Managed department-wide access control and worked closely with command staff, legal services, and other city departments to develop operating procedures and policies. Assisted with department performance management efforts and reporting, and facilitated updates to department annual reports to city management and the public. Coordinated department-wide trainings and department and citywide special events. Continually worked to enhance processes, solve problems, and streamline work plans to benefit assigned work units and the department as a whole.
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Budget and Research Analyst
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Sep 2015 - Dec 2016
Prepared, analyzed and coordinated the development of the city’s budget through analysis of expenditures, revenue, impact fee and development agreement repayments, budget balance carryovers, and supplemental requests along with a budget team. Acted as a budget liaison for various city departments. Coordinated and provided technical support to city department staff by resolving budget problems, providing training in the preparation, presentation, and monitoring of annual budgets, and other… Show more Prepared, analyzed and coordinated the development of the city’s budget through analysis of expenditures, revenue, impact fee and development agreement repayments, budget balance carryovers, and supplemental requests along with a budget team. Acted as a budget liaison for various city departments. Coordinated and provided technical support to city department staff by resolving budget problems, providing training in the preparation, presentation, and monitoring of annual budgets, and other related activities. Performed various forms of budget and financial analysis, estimates and forecasts in support of the annual budget process including operating and capital expenditures, fund balance and capital funds availability. Prepared monthly and quarterly budget variance reports for department operating budgets, one-time supplemental budget allocations, capital improvement program and or revenues and other resources. Performed various types of trend and other analysis, prepared reports and questions for department discussions, and wrote variance explanations for quarterly and other financial reports. Assisted with preparation of employee salary schedules, position control, and benefit and tax cost information and rates calculation for use in budget development system. Prepared analysis and reporting for positions including change tracking and department positions schedules. Prepared financial schedules and presentations in support of the annual budget process and budget document. Coordinated the publication of the budget book for submittal to the Government Finance Officers Association of Arizona (GFOAZ). Prepared financial schedules and presentations in support of the annual budget process and budget document.
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Peoria Unified School District
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United States
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Primary and Secondary Education
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700 & Above Employee
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Budget Analyst
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Nov 2010 - Sep 2015
Performed all phases of school district budget formulation, justification, and execution, including consolidating and correlating budget requests, presenting budget estimates, tracking, controlling, and reporting obligations and expenditures. Synthesized and analyzed information from assigned budget area(s) and presented understandable, accessible, accurate materials including spreadsheets, memos, PowerPoint presentations, and oral presentations as appropriate. Monitored all programs within… Show more Performed all phases of school district budget formulation, justification, and execution, including consolidating and correlating budget requests, presenting budget estimates, tracking, controlling, and reporting obligations and expenditures. Synthesized and analyzed information from assigned budget area(s) and presented understandable, accessible, accurate materials including spreadsheets, memos, PowerPoint presentations, and oral presentations as appropriate. Monitored all programs within budget area of responsibility, including the purpose, effectiveness, staffing methodologies, numbers served, types of participants, service delivery methods, and/or other relevant information. Conducted detailed personnel analyses and projections, estimating current and future year costs under various scenarios. Conducted detailed non-personnel cost analyses to determine effectiveness and appropriateness of expenditures. Worked closely with school sites and district departments to monitor and explain variations from the budget, and opportunities for savings throughout the fiscal year. Analyzed national and state economic factors, student population projections, legislation, new policies, or programs for fiscal impact, and makes recommendations. Understood the basics of governmental accounting systems and the district's general ledger sufficient to generate needed, accurate information, to ensure budgets were loaded appropriately, and necessary actions handled effectively, and accurately.
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Research and Planning Analyst
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Mar 2008 - Nov 2010
Served as the district demographer, leading analytical research and evaluation activities related to educational programs. Forecasted district population and enrollment projections; tracked residential development within district boundaries and communicated with city/county governments and developers on proposed residential projects. Prepared reports on projections of services and facilities necessary to meet anticipated growth. Maintained geographic database and maps of school and district… Show more Served as the district demographer, leading analytical research and evaluation activities related to educational programs. Forecasted district population and enrollment projections; tracked residential development within district boundaries and communicated with city/county governments and developers on proposed residential projects. Prepared reports on projections of services and facilities necessary to meet anticipated growth. Maintained geographic database and maps of school and district boundaries, residential developments, contracts, and demographic data. Presented findings to PUSD Governing Board and the public. Maintained knowledge of applicable federal, state, county, and city statutes, policies and development processes, population projection procedures, and various research methods. Continuously developed the principles of public relations and responded to inquiries from district staff, Governing Board members, parents, developers, attorneys, and governmental entities.
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City of Peoria, Arizona
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United States
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Government Administration
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700 & Above Employee
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Planner
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Jul 2006 - Mar 2008
Performed plan review and processed development applications for annexations, General Plan amendments, rezoning requests, architectural site plans, variances, and use permits. Prepared reports and recommendations on land use, zoning, urban design, population trends, transportation, housing and environmental needs. Analyzed demographic and other data; participated in the review, development, or revision of elements of the General Plan, ordinances and other policies and procedures. Drafted… Show more Performed plan review and processed development applications for annexations, General Plan amendments, rezoning requests, architectural site plans, variances, and use permits. Prepared reports and recommendations on land use, zoning, urban design, population trends, transportation, housing and environmental needs. Analyzed demographic and other data; participated in the review, development, or revision of elements of the General Plan, ordinances and other policies and procedures. Drafted meeting agendas for commissions, boards and community groups. Prepared analytical reports, commentaries, correspondence and revisions to local ordinances, policies and procedures. Compiled, analyzed and interpreted data to define environmental conditions, social, economic and housing trends, community needs and zoning problems. Prepared and presented materials to the City Council, boards, commissions and community groups. Provided assistance to the public in person, on the telephone and in writing. Show less Performed plan review and processed development applications for annexations, General Plan amendments, rezoning requests, architectural site plans, variances, and use permits. Prepared reports and recommendations on land use, zoning, urban design, population trends, transportation, housing and environmental needs. Analyzed demographic and other data; participated in the review, development, or revision of elements of the General Plan, ordinances and other policies and procedures. Drafted… Show more Performed plan review and processed development applications for annexations, General Plan amendments, rezoning requests, architectural site plans, variances, and use permits. Prepared reports and recommendations on land use, zoning, urban design, population trends, transportation, housing and environmental needs. Analyzed demographic and other data; participated in the review, development, or revision of elements of the General Plan, ordinances and other policies and procedures. Drafted meeting agendas for commissions, boards and community groups. Prepared analytical reports, commentaries, correspondence and revisions to local ordinances, policies and procedures. Compiled, analyzed and interpreted data to define environmental conditions, social, economic and housing trends, community needs and zoning problems. Prepared and presented materials to the City Council, boards, commissions and community groups. Provided assistance to the public in person, on the telephone and in writing. Show less
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Education
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2001 - 2004
Arizona State University
Master of Environmental Planning, Urban and Environmental Planning -
1987 - 1990
University of Iowa
Bachelor of Music, Viola Performance
Community
