Staff Accountant

• Jul 2022 - Present

Finance and Operations Assistant

• Nov 2021 - May 2022

● Executed vendor setup and payment, administration of bank accounts and account reconciliations. ● Data entry and Reconciliation on Quick books Online. ● Management of USAID funded contracts under the ICF macro within the country. ● Office establishment and management within the country. ● Preparing Local Purchase Orders at issuing them to vendors. ● Ensuring completeness of documentation before making any payments. ● Planning travel itineraries, including reserving airline tickets and hotels, coordinating trips with other travellers, compiling, and submitting visa applications. ● Processing and reconciling bulk M-Pesa payments. ● Managed tracking of two offices and headquarters expenses. ● Analyzed financial statements against forecasts to prepare high-level variance analysis. ● Procurement and management of suppliers and contracts. ● Logistics and planning of events /conferences and providing operations support for the same. ● Reviewing financial transactions against grant provision to determine allowability. ● Processing of payments to the vendors in a timely and efficient manner. ● Treasury Management -Ensuring there are enough fund for ongoing activities. ● Petty Cash Management and bank account reconciliation. ● Development of concept notes for planned events and conferences. ● Preparation of Local Service Orders for support staff and other temporary staff. ● Handling of expense reports and documentation and timely reimbursements. ● Preparation of end month reports in a timely and efficient way. ● Travelling within the country for projects support and evaluation. Show less

Head Of Finance And Administration

• May 2021 - Oct 2021

● Supervise and maintain financial and administrative records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports. ● Administrative support to the management programme including administration of budgets. ● Prepare recurring reports as scheduled and special reports as required for budget preparation, audits or other reasons. ● Month End processes and reporting. ● Advise and assist international staff, experts, and consultants on all issues of allowances, salary advances, travel claims and other financial matters; authorize payments due for claims and services. ● Training and Induction of new employees on the financial systems and policies. ● Proper control of the supporting documents for payments and financial reports for projects. ● Maintenance of the internal expenditures control system. ● Preparation of requisitions in Zohobooks / WaveApps and register of goods receipts in Zohobooks/WaveApps and make budget checks for requisitions, POs, and vouchers. ● Facilitation of information flow, coordination of schedule and other logistic arrangements. ● Assist in developing and managing budgeting system. ● Perform account reconciliations and generate financial reports. ● Identify and resolve invoicing issues, accounting discrepancies and other financial related problems. ● Manage all client accounts for payment settlements. ● Bank account openings, services maintenance, and related documentations (including KYC requirements) ● Initiate orientation and training programs for employees. ● Track and monitor resource needs and other material needs for carrying out financial and administration tasks. ● Monitor and manage expenses within allotted budgets. Assessed expansion plans and presented costs to forecast trends and recommend changes. Mitigated process gaps and managed financial operational functions. Prepare for audit and produce documentation during audit processes. Show less

Finance Associate

• Mar 2020 - Jan 2021

Providing support to the global finance and Portfolio team and overseeing co-ordination of various investment, grant and fund donor funded functions across East Africa Manage the annual budget tracking reports including the quarterly budget/actual reports and review with various manageMaintain the financial reports in Oracle NetSuite Manage procurement process and vetting of service providersManage office lease terms, negotiations Interfacing with tax-consultants and ensure the organization follows corporate tax requirements. PAYE, Withholding Tax, Withholding VAT, Cooperate Tax and any other relevant tax and statutory compliance Management of the payroll and submission of all the statutory deductions- (NSSF, NHIF, PAYE, PENSION Complete Acumen East Africa AUP (Agreed Upon Procedures) audit for year end Co-ordination of the consolidated financial audit process and sharing of audited financial reports with other regional offices Undertake review and benchmarking of salaries and benefits and help in setting and managing pension scheme and comprehensive medical cover for staff Help in manage the payroll processing and ensure proper submission of all statutory returns Check and verify employee expense reports for receipts and approval and input in accounts payable for payment. Make sure travel spending is in adherence to travel policy Learning and continued successful use of NetSuite (a financial reporting system) which has aided in the efficient budgetary and monthly financial reporting Help in control of petty cash and staff advance pilferages Successfully helped to conduct the review of service providers that ensures procurement of services Show less

Account Assistant

• May 2018 - Aug 2018

Assisting the Senior Accountant with the financial, personnel, operational and administrative functions. ● Reporting to the Senior Accountant Assisting the Senior Accountant with the financial, personnel, operational and administrative functions. Duties and Responsibilities. ● Maintaining accounts records. ● Dispatching of cheques to suppliers of goods and services. ● Procurement and maintenance of office stationery inventory. ● Maintaining an efficient and effective filing system in the office both electronic and physical. ● Banking of daily cash collection and bank reconciliation. ● Maintenance of office petty cash. ● Compiling of Financial reports and making of statutory payments of The Global Fund. ACHIEVEMENTS. ● Organized filing both manually and electronically. ● Timely submission of statutory payment and thus compliance with KRA. ● Accurate cash and bank reconciliation for decision making by the Senior Accountant. ● Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork. ● Maintained energy and enthusiasm in fast-paced environment. ● Maintained excellent attendance record, consistently arriving to work on time. ● Delivered exceptional level of service to each customer by listening to concerns and answering questions. ● Proved successful working within tight deadlines and fast-paced atmosphere. ● Created spreadsheets using Microsoft Excel for daily, weekly and monthly reporting. ● Monitored all company inventory to ensure stock levels and databases were updated. ● Worked closely with the Senior Accountant to maintain optimum levels of communication to effectively and efficiently complete projects Show less