Administration Supervisor

• Nov 2021 - Present

Office Manager/Executive Assistant

• Feb 2017 - Nov 2021

Executive Assistant/Marketing Coordinator

• Oct 2011 - Oct 2016

• Administrative support for President/Owner including answering phones, schedule pick-ups, deliveries, maintaining business and personal calendars, filing and general service inquiries for customers, both retail and commercial • Developed and maintained internet leads, correspondence and marketing projects to increase business and local awareness • Responsible for ordering office supplies and cleaning products for production and 2 business locations • Prepare proposals and invoices for commercial clients • Data entry and daily typing with Microsoft Office Programs

Calligrapher/Owner

• Jun 1999 - Oct 2011

• Developed successful calligraphy and invitation design business, including timely scheduling, business communications, follow up confirmations and fulfillment of orders. • Developed database and marketing plan of newly engaged couples within tri-state area as a potential source of revenue/future business • Tracked accounts receivable and accounts payable on a weekly basis. • Worked closely with several NYC event planners, “A-List Clientele” and Fortune 500 Corporations coordinating special events as related to their custom reception items as a graphic designer and calligrapher • Instrumental in the concept, wording and design of company website www.njhandcalligraphy.com

Sr. Administrative Assistant to VP Corporate Affairs Programs

• Aug 1997 - Jun 1999

• Secretarial support for Vice President and two managers of Corporate Affairs Department including composition of business letters, dictation, typing, business and personal calendars, extensive domestic and international travel arrangements and dealings with highly confidential matters.• Coordinated and managed additional administrative activities including email, meeting logistics (e.g., scheduling conference rooms, initiating conference calls, preparation of meeting materials, etc.); prepared and processed general and travel expense vouchers; proactively planned ahead to keep work load structured and organized; maintained and organized departmental files• Assisted VP in organization and implementation of Corporate Domestic Violence Prevention conferences in New York, Chicago, Milwaukee, Richmond & Louisville. Responsible for coordinating guest speakers & their travel, local media coverage, press kits & programs, invitation design, audio visual, catering decisions and budgetary matters.• Developed database of New York City corporate security and human resource heads along with metro area women’s organizations for NYC domestic violence conference.• Worked closely with VP on other corporate programs/sponsorships specifically targeted toward women’s organizations and women in business.

Sr. Administrative Assistant to VP Corporate Compensation & Benefits

• Feb 1994 - Aug 1997

• Secretarial support for the Vice President and his staff of six including typing highly confidential corporate compensation presentations and reports, internal and external correspondence, answered, prioritized and screened departmental phone calls, scheduled calendars, set up/maintained records and filing system for the department, and made travel arrangements as necessary for VP and staff.• Created presentations, composed memos, transcribed notes and coordinated special departmental projects as instructed.• Responsible for the typing and production of the Board of Directors Compensation Committee Books which involved extensive charts, spreadsheets and highly confidential material six times a year.• Responsible for generating and mailing extremely sensitive financial paperwork to 3,000+ executives as related to their compensation benefits including restricted stock, long-term incentive plan, stock options & incentive comp awards.• Coordinated and maintained departmental budget and ensured timely and accurate financial data and invoice processing.