Experience

Louisiana State Museum

• United States
• Museums, Historical Sites, and Zoos
• 1 - 100 Employee

• Administrative Assistant 6

  • Jun 2007 - Present

  Serves as liaison between the Assistant Secretary for the Office of State Parks and the other agencies within DCRT as well as through telephone and personal contacts with commission members, state legislators, state department heads and other officials statewide. Maintains the appointment calendar of the Assistant Secretary establishing appointment priorities to include scheduling and rescheduling appointments or invitations according to time demands.Ensures that requests for action and information are furnished in a timely manner in the absence of the Assistant SecretaryAnswers and responds to customer comments and complaints. Prepares correspondence for Assistant Secretary's signature approval and keeps accurate records of all correspondenceNotifies the Lieutenant Governor's office of sizable donations of various items to state historic sites for display, and types and forwards letters of Commendation for Special Donor recognitionPrepares legal facility use agreements to ensure customer compliance with agency rules and regulations relative to health codes, capital outlay, safety and liability issues, insurance verification, etc.Makes travel arrangements and processes travel reimbursements for the Assistant Secretary and Deputy Assistant Secretary. Manages all agency travel (19 state parks and 11 state historic sites), serving as the official point of contact for proper interpretation of the states travel regulations. Audits all travel documents and authorizations to ensure accuracy and completion for compliance with policy and procedure, coordinating all with agencies business office to track funding. Maintains policy and procedure manual (PPM's) relating to the agency's operating practices. Works with the Deputy Assistant Secretary to prepare updates to the PPM's and Field Memorandums for signature approval by the Assistant Secretary and then disseminates to field person