Experience

University System Of Georgia

• United States
• Architecture and Planning
• 1 - 100 Employee

• Business Operations Specialist



Board of Regents of the University System of Georgia

• United States
• Higher Education
• 200 - 300 Employee

• Business Operations Specialist

  • Apr 2004 - Present

  • Reports to the Controller and Director of Purchasing.• Maintain Executive calendar, schedule meetings and often attend meetings in the absence of management.• Enters new suppliers and supplier changes into accounting system in support of procurement department.• Reviews and processes travel up until payment staging point.• Assist in obtaining IRS Form, W-9 and E-verify affidavit from supplier in support of procurement department.• Prepares virtual and in-person training resources to assist employees with correctly submitting travel.• Complete Purchasing Card Administrator duties for the USO.• Perform fuel card audits/monitoring.• Prepares virtual and in-person training resources to assist employees with correctly using and approving purchasing card transactions.• Conducts mandatory annual purchasing card training for p-card users and approvers.• Journals entries for purchasing card activity to general ledger.• Conduct Travel Reimbursement training sessions quarterly or as required.• Main point of contact for USO (University System Office) employees with travel reimbursement questions.• Perform Accounts Payable duties such as processing ACH’s, EFT’s and Check request for various vendors.• Monitor and report p-card spends.• Oversee timely and accurate P-card interface journal.• Maintain contract log and/or files. • Assist in preparation of required purchasing reporting.• Assists with monthly and year-end close as requested• Special projects as needed• Performs other related duties as assigned