Experience

Ministry of Tourism

• Architecture and Planning
• 400 - 500 Employee

• Chief of administrative section

  • Sep 2014 - Present

  - Assist the Head of Diwan Department.- Draft letters of correspondence. - Coordinate and do the necessary follow up with other departments.- Achieve general duties related to the department.

• Tourist Assistant

  • Nov 2011 - Aug 2014

  - Assist the Head of Inspection & Control Department: Keep the necessary reminders to follow up some issues, prepare draft letters to other ministries, municipalities and others, do the necessary contacts, collect data, update lists and prepare reports of achievements.- Receive, filter and prepare daily files of tourist institutions and coordinate with Head of services.- General organizing of the department activities.



Serta Telecom Offshore

• Badaro

• Administrative Coordinator

  • Jan 2011 - Dec 2011

  - Prepares correspondence, reports, forms, vouchers, work orders, and specialized documents for follow up - Ensures proper documentation of all activities related to administrative department by scanning necessary document, maintains and updates records and inventories, provides needed information in order to have a company archive system - Assist in the preparation of the annual budget through keeping records of all purchases; monitors and tracks expenditures in close coordination with the finance in order to have accurate budget study. - Coordinates with the HR Manager in procuring office support asset in order to deliver satisfactory administrative service. - Provides the department with statistical reports covering offices expenses upon receipt of bills (telephone, electricity, stationary.) - Participates & monitor office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies - Replaces the receptionist call center in case of urgency for client satisfaction - Make travel arrangements for employees and generate all related documents from Visa to expenses - Support staff in assigned project based work by conducting research, compiling data and preparing paper for consideration and presentation - Maintenance: IT, ACs, Plants… - Payments: Cheques & Petit cash: Water, Moteur, Parking - Finance: Electricity bills, Visas, Monthly travel report, Petit cash replenishment + invoices & report - Sales Team: Weekly stock report, weekly travel report, Filing of POs & COs, Bookings (tickets & hotels) - Forms & Programs: CRM (Sales Director), SAP (bookings & supplies), Travel Approval request form - ISO



Kobeissi & Frangié Attorneys & Councilors at Law

• Badaro

• Administrative Secretary

  • Dec 2009 - Jul 2010

  - Maintain the calendar of hearings, do the necessary reminders and follow up. - Assist the attorneys in arranging legal files in order to proceed with concerned parties, prepare the documents required and ensure the necessary stamps. - General services: Typing, Scanning, Fax, Courier, Stationary, Toners and kitchen supplies - Call screening, guest receiving, message transferring - Petit cash box - Organize and track circulation of files & folders. - Update the library with new resources for researches facility.



United Nations - UNHCR

• Verdun

• Regional Resettlement Data Management Secretary

  • Oct 2007 - Apr 2008

  - Record and assign applications of Refuges received from branch offices with respect to resettlement in the region of the Middle East and North Africa - Update and maintain the regional database on a regular basis - Provide verification and support, in the domains of weekly reports and statistics - Assist the Hub in various other tasks such security grant, travel reservation, transport arrangement - Record and assign applications of Refuges received from branch offices with respect to resettlement in the region of the Middle East and North Africa - Update and maintain the regional database on a regular basis - Provide verification and support, in the domains of weekly reports and statistics - Assist the Hub in various other tasks such security grant, travel reservation, transport arrangement



Arab Thought Foundation مؤسسة الفكر العربي

• Lebanon
• Non-profit Organizations
• 1 - 100 Employee

• Coordinator

  • Jul 2005 - Jun 2006

  - Guest receiving, calls screening, requests responding, takes and relay messages and coordinate with the person in charge - Research and collect of information - Updating different lists and contacts names of new ministers, government officials and members of the diplomatic corps - Contact invites from Arab countries; send them invitations, confirm their participation by a study, - Prepare lists - Distribution of the conference summary book and assure other services - Guest receiving, calls screening, requests responding, takes and relay messages and coordinate with the person in charge - Research and collect of information - Updating different lists and contacts names of new ministers, government officials and members of the diplomatic corps - Contact invites from Arab countries; send them invitations, confirm their participation by a study, - Prepare lists - Distribution of the conference summary book and assure other services



Novus Aviation s.a.l. Offshore

• Verdun

• Secretary

  • Feb 2003 - Oct 2004

  - Reception & telephone - Type and adjust letters of correspondence - Prepare courier package - Filing and archiving of hard and soft documents, open new files & folders, register data, classify documents - Update index & directories - Verifications of monthly bills & do payments - Follow up of Maintenance contracts - Arrange for travel reservations and transportation - Take in charge petit cash & register expenses - Office stationery, computer accessories & supplies...