Executive Assistant to Chief Executive Officer

• Aug 2023 - Present

Executive Assistant

• Jun 2023 - Aug 2023

Providing proactive and executive level support for the Deputy Principal (Performance and Programmes), including diary management, communications management – including email, formal written missives, telephone, and virtual calls – task and priorities management, travel booking, expenses processing. Producing briefing papers, presentations, reports, and other relevant documents for the Deputy Principal, both for internal and external stakeholders. • Collaborating with the Directorate support team to support joint activities such as, special events and special projects, including the 50th Anniversary events, and international development and fundraising delegations. Committee servicing, including producing agendas, paper packs, minute-taking, and managing the publishing of relevant documents to stakeholders after approval. • Relationship management, building strong relationships and communication with other executive-level professionals, both within and external to the RNCM, as well as with the hospitality sector for events. Special initiatives, including reforming the system of tracking DBS checking for relevant staff. Show less

Executive Officer

• Sep 2022 - Jun 2023

Providing proactive and executive level support for strategic projects across the People & OD Directorate and University Committees, liaising with the broader Leadership Team, providing information, assistance, and advice across a variety of events and strategic and transformative projects. Producing briefing papers, presentations, speech notes, and other relevant documents for the Director and wider Directorate, ensuring excellent customer service to all stakeholders. Managing the action log and day-to-day business of the Director, including managing deadlines and horizon-scanning for upcoming events and actions, prioritising the Director’s workload and delegating tasks as appropriate. Managing events, coordinating bookings, catering, advertising, and merchandising as appropriate, ensuring all access and cultural needs are met for a diverse attendance. Information Officer, managing FOIA, Subject Access, and other related requests in a confidential and sensitive manger, ensuring that all legal deadlines were met in a timely manner. Show less

Executive Assistant to the Rector

• Jun 2016 - Aug 2022

Provided proactive and comprehensive support for the Rector, including diary management, financial management (such as expenses claims, budgeting events, managing the departmental budget, approving payments and invoices), acting as the first point of contact for the Rector including for senior University officials, and other external contacts including the directors of the Museum of London and the Royal Academy of Arts, and influential donors, and arranging meetings, including lunches and dinners, fixing travel itineraries and purchasing travel documents. Organised major College events, including the Fellows’ regular and occasional social engagements, several college-wide annual events such as Burns’ Night and Chinese New Year, liaising with the catering department and external companies for menus, entertainment, including fireworks. Co-ordinating the Rector’s Seminar Series each term, including inviting speakers, booking their accommodation, arranging for refreshments, designing posters and advertising to both internal and external mailing lists. Acted as the Secretary to the College’s CV19 Action Group, and to the Governing Body, including servicing the committee, drafting the agenda, collating and circulating the papers, archiving the papers of previous meetings, maintaining the committee’s Sharepoint page with the most recent information, attending the meetings and taking clear minutes. Organised the College’s governance meetings, including producing the termly schedule, booking venues, liaising with the catering department for water and refreshments, booking and setting up AV equipment when required. Show less

PA to the Regius Professor of History and Research Support Officer

• Apr 2014 - Jun 2016

Provided high quality, personal secretarial support for the Regius Professor, including diary management, financial management (such as preparing expenses claims and budgeting events), acting as the first point of contact for the professor, and arranging meetings, including lunches and dinners, fixing travel itineraries and purchasing travel documents. Coordinated and managed a range of events including several seminar series, the Annual Faculty Lectures, the Faculty Dinner, and the Regius Professor’s inaugural lecture and dinner (750 attendees to lecture, 420 attendees to dinner). Secretary for the Oxford Historical Monographs series, including servicing the committee, drafting the Annual Report along with all other forms of the series’ correspondence, maintaining the series’ website, soliciting theses for review, and liaising with authors, reviewers and Oxford University Press. Assisted the Deputy Faculty Administrator, including arranging meetings and committees, writing up notes, assisting with the Faculty’s building project to renovate the toilet facilities and server room, analysing the undergraduate papers for diversity in the Faculty’s teaching of history. Supported Early Careers Researchers with organising, budgeting and publicising events, workshops, conferences, communications, etc. Collated and published the termly Medieval Booklet, maintained the medieval network’s mailing lists and circulated notices and information, assisted in the revitalised design the faculty website, including populating new areas with accurate information. Show less

Administrative Assistant (Lectures, Events and Prizes)

• Jan 2013 - Apr 2014

Coordinated the collation, printing and distributing of the Faculty’s termly lecture list; booking rooms and resources for lectures, seminars, conferences, special events and parties Maintained the Faculty’s website and Weblearn sites with current and accurate information; producing the Faculty’s posters and introducing the use of flyers to encourage greater attendance at special events Coordinated and desseminated the Faculty’s daily and weekly events emails; administering the Faculty’s prizes, including publicizing the details, receiving and processing the entries, liaising with the judges, and arranging payment for the winners Assisted with the general running of the Faculty Office, from serving on the reception desk, dealing with telephone, email and in-person queries from students, staff and members of the public, assisting with conference resources and large-scale mailings, and filing Show less