Candice Magana

Senior Executive Assistant at GrayWolf
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Contact Information
us****@****om
(386) 825-5501
Location
Canton, Georgia, United States, GE
Languages
  • English Native or bilingual proficiency
  • Spanish Professional working proficiency

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Credentials

  • SHRM - Certified Professional (SHRM-CP)
    Kennesaw State University

Experience

  • GrayWolf
    • United States
    • Construction
    • 1 - 100 Employee
    • Senior Executive Assistant
      • Oct 2020 - Present

      • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately • Answering screening and forwarding incoming phone calls • Receiving and sorting daily mail • Order front office supplies and keep inventory of stock • Update calendars and schedule meetings for President and Operations Manager • Keep updated records of office expenses and costs • Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing • Review and submit invoices into TimberScan • Monthly AR Invoices submissions • Weekly Payroll • Maintain Accounting and Payroll emails • Creating and managing New Vendors profiles in Sage • Create and set-up new jobs in Sage • Update job cost and change orders in Sage • Process commitment in Sage Show less

  • Nor-Ral, Inc
    • United States
    • Aviation & Aerospace
    • 1 - 100 Employee
    • Account and HR Coordinator
      • Aug 2016 - Aug 2018

      • Keeping track of all payments and expenditures, including payroll, purchase orders, invoices, etc. • Paying vendors by scheduling and issuing payment and responding to all vendors enquiries. • Generating invoices and account statements. • Collecting payments and performing account reconciliation. • Process and review timesheets for correctness before payroll transaction. • Oversees salary changes, compensation, deductions, bonuses, vacation payouts and benefits. • Respond to payroll queries from employees in a timely manner. • Set-up payroll arrangements for new hires and terminate ex-employees’ profiles. • Process and complete the new hire process. • Conduct background checks and administer the pre-employment drug screen process. • Provide administrative support to all employees. • Maintain employee records and keep them update with policy changes, performance review, and write ups. • Served as Benefits Administrator • Assist employees with Health Benefit queries and set-up new hires in Employee Navigator. • Schedule meetings, interviews, and organize company events. • Conducted Open Enrollment. • Assisted with the implementation of ADP Comp Services; Workforce Now, Payroll, and Time and Attendance. • Reviewed and Created job descriptions and confirmed skills required for job openings. • Scheduled Interviews and developed interview questions, test or other interview processes as appropriate. Show less

  • Cherokee County
    • United States
    • Government Administration
    • 500 - 600 Employee
    • Deputy Court Clerk
      • Sep 2015 - Aug 2018

      Serves as a Deputy clerk to the Clerk Of Courts and to Superior court Judges, in the preparation and execution of daily court calendars and/or pleadings before trial; Files to new cases in correspondence to Civil Action, Divorce, Adoption, Legitimation, etc.; Prepares legal notices, court decisions, and other legal documents; Examines legal documents presented to the court for completeness of information, accuracy, and legal format, for review by the judge, and/or official filing; Prepares, signs, certifies and approves orders and judgments of the court; processes motions prior to and after judgment; Sends notices of court actions to a variety of parties to the court action; Reviews and scants default judgments, commitments and work of other attaches on appeals; Informs parties having business with the court procedures; Helps provides direction to clerical staff in the preparation of court filings, records and reports. Show less

  • Arby's
    • United States
    • Restaurants
    • 700 & Above Employee
    • Assistant Manager
      • Aug 2002 - Sep 2015

      recruiting, training and supervising staff; agreeing and managing budgets; ensuring compliance with licensing, hygiene and health and safety legislation/guidelines; ordering supplies; handling customer enquirers and complaints; handling administration and paperwork; handling money and banking; making improvements to the running of the business and developing the restaurant. recruiting, training and supervising staff; agreeing and managing budgets; ensuring compliance with licensing, hygiene and health and safety legislation/guidelines; ordering supplies; handling customer enquirers and complaints; handling administration and paperwork; handling money and banking; making improvements to the running of the business and developing the restaurant.

  • Community Health Care
    • Canton, GA
    • Administrative Assistant
      • Jul 2005 - May 2007

      Answering phones; taking memos; scheduling appointments; filing insurance; maintaining files; office organization. Answering phones; taking memos; scheduling appointments; filing insurance; maintaining files; office organization.

Education

  • Reinhardt University
    Bachelor’s Degree, Business Administration and Management, General
    2016 - 2017
  • Georgia State University
    Associate’s Degree, Criminology
    2014 - 2016

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