Experience

RA Consulting

• United States
• Events Services
• 1 - 100 Employee

• • Jun 2020 - Present

• • Jun 2020 - Jan 2023



SPARGO, Inc.

• United States
• Events Services
• 100 - 200 Employee

• Senior Housing Account Manager

  • Oct 2015 - Jun 2020

  • Contract negotiation for shows that have 13 to 23 hotels in the room block. • Manage housing blocks ranging from 300 to 27,000 room nights. • Manage the day to day housing needs of the group with the SPARGO housing management system. • Main point of contact between client and hotel. • Prepare rooming lists to send to hotels. • Manage VIP arrivals and housing needs prior to meeting and on-site. • Recommend housing flow to client for future years. • Conduct site inspections and make site recommendations. • Reconcile hotel invoices for client payment. • Collect and analyze housing block and prepare final report. • Review, suggest and analyze social media to assess impact on housing block. Show less



Contractor

• Sweden
• Construction
• 1 - 100 Employee

• Independent Contractor

  • Oct 2012 - Oct 2015

  • Submitted RFPs for multiple cities for 90 committee meetings using Cvent software. • Analyzed proposals and made recommendations to client for which hotels to contract. • Negotiated contracts for multiple meetings simultaneously. • Received fully executed contracts for 90 committee meetings during a six-week time period. • Managed housing blocks VIP and vendors. • Coordinated VIP arrivals with the hotel. • Reconciled housing invoices for payment. • Submitted RFPs for multiple cities for 90 committee meetings using Cvent software. • Analyzed proposals and made recommendations to client for which hotels to contract. • Negotiated contracts for multiple meetings simultaneously. • Received fully executed contracts for 90 committee meetings during a six-week time period. • Managed housing blocks VIP and vendors. • Coordinated VIP arrivals with the hotel. • Reconciled housing invoices for payment.

• Associate Director, Meetings Logistics

  • Apr 2005 - Nov 2011

  • Primary meeting planner for annual conference of 30,000 attendees. • Assigned duties and supervised meeting planners assisting with annual conference of 30,000 attendees. • Developed and managed annual meeting database and prepared function sheets for facilities and vendors. • Created floor plans for session rooms, offices, and lounges using floor plan software. • Prepared agendas, housing, and travel for site visits to host city for annual meeting. • Served as the main point of contact for vendors and facility event managers. • Sent out RFP’s to facilities for committee meetings. • Conducted site inspections, made site selections, negotiated facility and vendor contracts, maintained rooming lists, and coordinated logistics for committee meetings. • Budgeted and reconciled facility and vendor invoices. • Worked with Convention and Visitors Bureaus to collect resources and information of host cities. • Collected and analyzed meeting data upon completion of meetings and events. Show less



Roomers, Inc.

• United States
• 1 - 100 Employee

• Conference Manager

  • Jun 2004 - Apr 2005

  • Negotiated hotel and vendor contracts for annual conferences. • Managed logistics and registration procedures pre-meeting as well as on-site. • Constructed speaker presentation submission process where speakers submitted, reviewed, and confirmed presentations. • Prepared and reviewed proposals for contracts. • Conducted site inspections and made site selections. • Managed budget for annual conferences and meetings. • Coordinated travel arrangements for speakers, attendees, and clients ranging from 30 – 1200 people. • Managed exhibits for annual meetings and conferences. • Developed rooming lists and monitored hotel room pick-up. • Constructed attendee databases. • Reconciled hotel and travel bills for meetings. • Designed and developed meeting specific websites for clients including online registration forms. • Prepared marketing and communication materials for clients. • Developed and maintained timelines and action plans. • Designed meeting signs, posters, and program booklets. Show less



Grayson & Kubli, P.C., McLean, VA (currently Kubli & Associates, P.C.)

• Marketing Director

  • Aug 2001 - Jun 2004

  • Designed and wrote newsletters, brochures, and advertisements to market the firm. • Coordinated marketing mailings for firm. • Developed and maintained databases for mailings. • Prepared PowerPoint presentations for attorneys. • Coordinated made travel arrangements. • Scheduled speaking engagements for attorneys. • Designed, launched, and maintained the company website. • Designed and wrote newsletters, brochures, and advertisements to market the firm. • Coordinated marketing mailings for firm. • Developed and maintained databases for mailings. • Prepared PowerPoint presentations for attorneys. • Coordinated made travel arrangements. • Scheduled speaking engagements for attorneys. • Designed, launched, and maintained the company website.



International Economic Development Council, Washington, D.C.

• Civic and Social Organizations

• Meetings Assistant (Internship)

  • Sep 2003 - Jan 2004

  • Developed schedule of events for meetings and conferences. • Selected caterers and menus. • Coordinated hotel accommodations and transportation for meeting attendees. • Created preliminary food and beverage estimate for meetings. • Researched and organized golf outings for conference attendees. • Managed on-site logistics for meetings and conferences. • Assessed housing room pick-ups and developed weekly comparison spreadsheets. • Developed schedule of events for meetings and conferences. • Selected caterers and menus. • Coordinated hotel accommodations and transportation for meeting attendees. • Created preliminary food and beverage estimate for meetings. • Researched and organized golf outings for conference attendees. • Managed on-site logistics for meetings and conferences. • Assessed housing room pick-ups and developed weekly comparison spreadsheets.



Friends of the Torpedo Factory Art Center

• United States
• Retail

• Volunteer Event Committee Member: 21st Birthday Bash

  • Jan 2003 - May 2003

  • Developed and managed event budget, timeline, and action plan. • Solicited new and previous donors for the live and silent auction. • Selected caterer, menu, entertainment, music, and décor. • Maintained database of invitees and auction donors. • Created auction procedures and guidelines. • Coordinated auction registration. • Collaborated with graphic designer in the creation of event signage, invitations, and programs. • Marketed event to community and prospective auction donors. • Assisted with bulk mailing for sponsorship letters. Show less



Sagemark Consulting, Private Wealth Services

• Regional Marketing Coordinator

  • Apr 2000 - Aug 2001

  • Organized associate seminars and functioned as on-site contact. • Designed and wrote articles, brochures, and advertisements. • Coordinated and collated materials for firm quarterly meetings and quarterly associate seminars. • Provided Dunn and Bradstreet research reports and niche market data to individual associates. • Organized associate seminars and functioned as on-site contact. • Designed and wrote articles, brochures, and advertisements. • Coordinated and collated materials for firm quarterly meetings and quarterly associate seminars. • Provided Dunn and Bradstreet research reports and niche market data to individual associates.