Experience

Metagenomi

• United States
• Biotechnology Research
• 100 - 200 Employee

• Accounts Payable Specialist

  • Jan 2022 - Present



Veritas Investments, Inc.

• United States
• Real Estate
• 1 - 100 Employee

• Resident Services Specialist / Maintenance Scheduler Billing Coordinator / AP Specialist

  • Jan 2019 - Dec 2021

  Resident Services: Enforce compliance with the terms of rental agreements; take proper action if necessary, report and act upon any compliance exceptions Maintain written follow‐up communication with supervisor concerning complaints and questions about community Assist with creating work orders for building maintenance Assist with communicating on‐site activities related to major construction, reconstruction, or renovation projects with properties Assist with all accounting/ledger inquiries Enforce compliance with the terms of agreements; take proper action if necessary, report and act upon any compliance exceptions Maintenance Scheduler/Billing Coordinator: Compiled and processed information such as prices, discounts, shipping rates etc. Ensured vendors were billed correctly for services offered Kept accurate records (vendor information, received payments etc.) Supported maintenance technicians and resident managers Assisted with management of 20-25 technicians daily Reviewed and responded to all maintenance requests and inquiries daily Created, scheduled, and followed up on work orders Assisted in providing weekly reports for upper management Completed work orders from start to finish, including invoicing work orders Assisted with inventory audit and management in the maintenance shop AP Specialist Reviewed, researched, verified, and coded invoices and check requests for accuracy, timeliness, and efficiency Entered and uploaded invoices into the system Recorded online payments; processed voided/stopped payments when needed Reconciled accounts payable transactions, tracked invoices through approval workflow Reconciled vendor statements - researched and corrected discrepancies Assisted to maintain vendor files, updated vendor profile Assisted to maintain AP ledgers. AP files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice Show less



Vituity Practice Management

• United States
• Hospitals and Health Care
• 100 - 200 Employee

• Accounts Payable Specialist

  • Apr 2018 - Dec 2018

  Processed daily accounts payable for several entities within enterprise, including vendor invoices, expense reports, corporate cards, payroll tax payments, and intercompany transactions Participated in month end closing process, including intercompany clearing Processed reclassifications and other accounts payable related journal entries to the general ledger Completed payment disbursement runs, including checks, wires, and ACH payments Assisted with bank reconciliation process Processed in multiple book environment, cash and accrual basis Partner, client, vendor, and employee communication Show less



Infintiy Tile Company

• Vallejo, California, United States

• Accounts Payable Coordinator

  • Sep 2016 - Mar 2018

  Processed, verified, audited, and reconciled high volume vendor invoices and employee expense report. Requested necessary approvals to authorize payments. Set-up vendors and employees in our accounting system. Charged expenses to proper jobs, departments, and cost accounts. Entered monthly recurring expenses into system. Verified we have all subcontractors’ appropriate documentation to release payments. Responded to all vendor and employee account inquiries. Resolved purchase order and subcontract discrepancies. Effectively communicated with Project Managers (PM) and Controller regarding contract documents, change orders, and other contract modifications, approvals, and any additional service related to billing Show less



Kaiser Permanente

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Accounts Payable Specialist

  • Jul 2015 - Aug 2016

  Accounts Payable Specialist (July 2015 – October 2015) Process full cycle accounts payable, verified coding, entered AP invoices and expense reports (both pay to employee and American Express) Worked closely with Physicians and their Executive Assistants to maintain company credit cards Set up new vendors Accounts Receivable payment application (apply cash receipts to outstanding A/R) Monthly AP close and reconciliation of AP to GL Maintained Excel logs see less Accounts Payable Specialist (July 2015 – October 2015) Process full cycle accounts payable, verified coding, entered AP invoices and expense reports (both pay to employee and American Express) Worked closely with Physicians and their Executive Assistants to maintain company credit cards Set up new vendors Accounts Receivable payment application (apply cash receipts to outstanding A/R) Monthly AP close and reconciliation of AP to GL Maintained Excel logs see less



Amerit Fleet Solutions

• United States
• Motor Vehicle Manufacturing
• 500 - 600 Employee

• Accounts Payable Specialist

  • Jul 2014 - Jan 2015

  Matched, batched, and coded invoices for 500+ locations Coordinated invoice approval and coded for intercompany transactions Corresponded with vendors in regards to payments Reconciled monthly statements to ensure all accounts were current Assisted with vendor setups, obtained W-9 forms and ACH information Maintained used tax file for accounting department Communicated directly with the field regarding invoices Processed monthly rents for all garage locations, coded and entered monthly utility bills Processed Comdata payments twice a week Processed HSA deductions weekly Prepared batches for approval, selected invoices that were due, and created computer payment for live check and ACH transactions Show less



Accounting Principals

• United States
• Staffing and Recruiting
• 700 & Above Employee

• Accounts Payable Specialist

  • Apr 2013 - Dec 2013

  Muehlhan Certified Coatings Company - Accounts Payable/Data Entry Clerk Received and verified invoices and requisitions for goods and services Verified that transactions comply with financial policies and procedures Maintained the general ledger, updated vendor files and file numbers Prepared batches of invoices for data entry Processed backup reports after data entry Assisted with the weekly check run, prepared vendor checks for mailing Established and maintained confidential employee files, verified pay amounts, hours of work, deductions, etc. Verified proper construction certifications for new hires. Show less



Elite Network

• United States
• Staffing and Recruiting
• 500 - 600 Employee

• Recruitment Assistant

  • Aug 2010 - Feb 2013

  Conducted preliminary candidate phone screens and scheduled in person interviews Tracked and updated client information Managed and updated confidential candidate database Responsible for maintaining employee files Obtained and completed new hire documents (I9, W4 and reference authorization forms) Answered incoming calls from clients, candidates and employees Sourced and screen potential candidates Conducted preliminary candidate phone screens and scheduled in person interviews Tracked and updated client information Managed and updated confidential candidate database Responsible for maintaining employee files Obtained and completed new hire documents (I9, W4 and reference authorization forms) Answered incoming calls from clients, candidates and employees Sourced and screen potential candidates