Caitlyn Davis
Conference Center Event Coordinator at Science History Institute- Claim this Profile
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Bio
Experience
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Science History Institute
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United States
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Museums, Historical Sites, and Zoos
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1 - 100 Employee
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Conference Center Event Coordinator
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Jul 2022 - Present
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Seattle Children's Theatre
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United States
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Performing Arts
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1 - 100 Employee
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Drama School Operations Manager
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Dec 2020 - Jul 2022
• Oversaw all logistics of school year classes and summer camp programs for students ages 3.5 to 17 • Collaborated with Marketing and interpreted data to ensure successful class and camp sales • Built new and innovative partnerships and programs with local organizations in the greater Seattle area • Co-managed the internship, apprenticeship, and fellowship programs within the Education Department • Managed 25+ teaching artist faculty and actively recruited and managed guest teaching artists • Collaborated with Teaching Artists on the building and implementation of new curriculum • Managed Drama School Budget • Assisted with class orders, website edits, and acted as point of contact for any patron complaints or questions • Worked cross departmentally to ensure proper COVID protocols were followed and all spaces are maintained
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Seattle Rep
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United States
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Performing Arts
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1 - 100 Employee
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Theatre Floor Staff
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Sep 2019 - Jan 2022
• Assisted with concession sales and accessibility needs of patrons while maintaining safety protocols •Prepared the lobby pre and post show, ensured the lobby and lounge were ready to welcome guests •Assisted with event set up, break down, and vendor coordination on the night of special events • Assisted with concession sales and accessibility needs of patrons while maintaining safety protocols •Prepared the lobby pre and post show, ensured the lobby and lounge were ready to welcome guests •Assisted with event set up, break down, and vendor coordination on the night of special events
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Bad Habit Media
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United States
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Media Production
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Associate Producer
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Aug 2020 - Nov 2020
• Assisted with outreach to artists, potential sponsors, and donors while maintaining tracking documents and production budget • Lead all fundraising efforts and managed fundraising team, raised $2,000 over budget that went back to directly supporting performing artists • Created schedules and timelines, acquired gear and safety materials for performance shoots • Acted as liaison between artists and event founders, coordinating travel and contract details • Assisted with live stream coordination, acted as Stage Manager day of festival
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Seattle Opera
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United States
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Performing Arts
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100 - 200 Employee
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Stewardship and Events Associate
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Sep 2018 - Jun 2020
• Coordinated with Development and Marketing teams to create print and email correspondence for subscribers, donors, and affiliate members; such as invites, surveys, and donor benefit information • Lead 100+ donor and subscriber events ranging from intimate meet and greets to elaborate galas throughout season • Created event briefing documents, coordinated with vendors, and managed guest reservations and payments • Created event schedules and maintained room booking for internal and external events • Managed the donor services phone line and inbox, frequently updated donor accounts, and served as a first point of contact for any questions or complaints made by donor base of 3,000+ households • Assisted with website maintenance and updates • Remained flexible and adapted position during COVID-19 stay at home orders by providing video editing services for weekly website and social media content
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Extended Care Supervisor
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Jun 2019 - Sep 2019
• Coordinated the check in process and assisted parents with all concerns or questions for the week • Created morning youth programming and supervised children ages 4 to 13 before their scheduled camps • Coordinated the check in process and assisted parents with all concerns or questions for the week • Created morning youth programming and supervised children ages 4 to 13 before their scheduled camps
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Theatre Aspen
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United States
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Performing Arts
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1 - 100 Employee
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Production Management Apprentice
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May 2018 - Aug 2018
• Served as production manager for the Conservatory Program production of Mary Poppins • Assisted with site-specific tasks, including site maintenance, installing scenery, carpentry repairs, and rigging • Worked as a stage hand for all summer productions • Assisted Production Manager with receipt reconciliation • Served as production manager for the Conservatory Program production of Mary Poppins • Assisted with site-specific tasks, including site maintenance, installing scenery, carpentry repairs, and rigging • Worked as a stage hand for all summer productions • Assisted Production Manager with receipt reconciliation
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THE GROUNDLINGS
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United States
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Entertainment Providers
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1 - 100 Employee
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Office and Technical Intern
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Jan 2018 - May 2018
• Sold tickets over phone and in person using the Tessitura system • Edited and organized archival footage for marketing purposes and social media accounts • Assisted technical director with prop building, theatre maintenance, and inventory of props and costumes • Sold tickets over phone and in person using the Tessitura system • Edited and organized archival footage for marketing purposes and social media accounts • Assisted technical director with prop building, theatre maintenance, and inventory of props and costumes
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Improv Asylum
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United States
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Entertainment
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1 - 100 Employee
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Mainstage Technical Operator
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Nov 2016 - Jan 2018
• Collaborated with performers on design and build of mainstage show using ETC light boards and Qlab • Maintained and worked the production throughout its run • Collaborated with performers on design and build of mainstage show using ETC light boards and Qlab • Maintained and worked the production throughout its run
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Emerson Stage
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United States
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Entertainment Providers
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1 - 100 Employee
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Assistant to the Production Manager
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Jan 2016 - Jan 2018
• Provided production and administrative support to all production departments • Assisted in creating and maintaining contracts, tech schedules, and the seasons calendar • Organized and maintained the technical supply inventory and first aid kits • Provided production and administrative support to all production departments • Assisted in creating and maintaining contracts, tech schedules, and the seasons calendar • Organized and maintained the technical supply inventory and first aid kits
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Actors' Shakespeare Project
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United States
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Entertainment Providers
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Stage Management Intern
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Sep 2016 - Dec 2016
• Assisted an equity stage manager in rehearsals and performances • Was responsible for setting and striking furniture and props in rehearsal and performances • Created props and costume tracking paperwork • Assisted an equity stage manager in rehearsals and performances • Was responsible for setting and striking furniture and props in rehearsal and performances • Created props and costume tracking paperwork
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Education
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Emerson College
Bachelor of Fine Arts (B.F.A.), Stage and Production Management