Experience

Sonata Therapeutics

• United States
• Biotechnology Research
• 1 - 100 Employee

• Executive Assistant / HR Operations

  • Oct 2021 - Nov 2022

  Watertown, Massachusetts, United States Heavy calendar management for several leadership team members; utilizing their preferred applications  Supported high level executives while keeping the office running efficiently  Travel for conferences and meetings throughout the country and internationally  Created office budget for events, meals, office supplies, and office snacks  Managed vendors including outside cleaning company, food delivery services  Ordered catering or restaurant delivery monthly and as needed for… Show more Heavy calendar management for several leadership team members; utilizing their preferred applications  Supported high level executives while keeping the office running efficiently  Travel for conferences and meetings throughout the country and internationally  Created office budget for events, meals, office supplies, and office snacks  Managed vendors including outside cleaning company, food delivery services  Ordered catering or restaurant delivery monthly and as needed for company meetings and events.  Implemented and project managed three culture committees  Collated and submitted expenses for leadership team on a bi-monthly basis  Created superior candidate experiences by managing the interview process from manager screen through offer.  Supported our TA team to win the war on talent through efficiently scheduling all interviews, typically requiring tight turnaround times (same day or within 24 hours, complex calendar management, and partnering with the Head of TA to continuously optimize our recruitment process as the talent market shifted.  Led efforts to improve compliance by documenting debrief feedback and creating job files.  Developed skills in reporting and analytics and reported TA metrics monthly to senior leadership team.  Contributed to sourcing efforts for talent in LinkedIn Recruiter.  Managed our applicant tracking system (Greenhouse) to create candidate profiles, create jobs, and move candidates through recruitment workflows, including dispositioning candidates and sending candidate communications.  Partnered with Head of TA to optimize employee on-boarding, ensuring each new hire has an exceptional experience.  Developed an “On-boarding Survey” to receive feedback from new hires and share data with senior leadership team and leverage the data to suggest continuous process improvements.  Meets with every new hire to ensure they have all the tools they need to be successful. Show less



Harmony Healthcare International

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant To The President

  • Aug 2017 - Oct 2021

  Managed master calendars and travel arrangements for 10 field-based personnel.  Oversaw special event calendars for consulting group, factoring in availability, and expected operational demands to keep workloads in balance  Prioritized and addressed top-level, high-priority issues while maintaining professional administrative discretion  Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting supply… Show more Managed master calendars and travel arrangements for 10 field-based personnel.  Oversaw special event calendars for consulting group, factoring in availability, and expected operational demands to keep workloads in balance  Prioritized and addressed top-level, high-priority issues while maintaining professional administrative discretion  Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting supply orders; verifying receipt of incoming supplies, all to maximize team productivity  Coordinated customer-facing webinars, including developing relationships with vendors, tracking customer attendance and post-webinar follow-up  Processed executive subscriptions, license renewals, continuing education requirements and membership renewals  Arranged appropriate travel, visas, agendas, necessary contacts, and other information for executive travel  Opened, read and wrote answers to routine letters and correspondence for executives  Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees  Attended conferences in person and via e-conference format to represent organization and executives Show less



T-Bird and Company Irrigat

• Executive Assistant to President and Director of Office Administration

  • Jun 2010 - Jun 2017

  Danville, NH Managed master calendars and travel arrangements for President and field-based personnel • Prioritized and addressed top-level, high-priority issues while maintaining professional administrative discretion • Maintain supplies inventory; anticipating needed supplies; placing and expediting supply orders; verifying receipt of incoming supplies • Conducted pre-installation conferences with contractors and DigSafe • Maintaining comprehensive and accurate records • Customer Service, scheduling and… Show more Managed master calendars and travel arrangements for President and field-based personnel • Prioritized and addressed top-level, high-priority issues while maintaining professional administrative discretion • Maintain supplies inventory; anticipating needed supplies; placing and expediting supply orders; verifying receipt of incoming supplies • Conducted pre-installation conferences with contractors and DigSafe • Maintaining comprehensive and accurate records • Customer Service, scheduling and confirming all appointments • Assisted with A/P and A/R, basic knowledge of QuickBooks Show less