HR Coordinator

• Nov 2022 - Present

Immigration Lead

• Jan 2021 - Nov 2022

• Maintain work authorization for foreign national employees within several brands, managing visa amendments and extensions as needed• Initiate and manage the visa transfer process for new hires• Developed a new system to receive, track, and process requests from reviewers for foreign candidates• Built internal website for our team to communicate information to HR and internal foreign national EEs• Work with HRBPs and leadership to obtain financial approvals for all immigration work• Communicate effectively between HR, payroll, leadership, foreign national employees and external counsel• Assist in the green card process for eligible employees, starting from internal from finance and leadership• Manage Form I-9 process for new hires, including scheduling calls, completing Part IIs and Reviews within Workday, and submitting to E-Verify (as needed by brand)• Answer new hire questions regarding benefits, payroll, training, and additional onboarding processes

Office Manager

• May 2019 - Jan 2021

• Manage the building facilities relationship (building security (in conjunction with IT), maintenance/repairs, meeting agreed-to service levels)• Purchase supplies and amenities, operate effective stock control, manage and adhere to approved budget (work with Location Leader) and stock amenities and supplies.• Maintain a reliable, secure and compliant site, including office organization, functionality, appearance, cleanliness and security• Coordinate with local events team and Diversity & Inclusion Leads in planning and implementation of office events and community outreach activities • Communicate effectively and appropriately with all employees and vendors• Partner with HR on compliance (legal postings, policy adherence, safety) , I-9 partnership and new employee onboarding• Oversee the front desk operational function and provide back-up for breaks/lunch/vacation

Executive Assistant/Office Manager

• Jan 2017 - Oct 2018

∙ Managed front desk, answering phones, greeting guests and setting up meetings∙ Built and managed documents, spreadsheets and presentations as needed∙ Handled incoming and outgoing mail and shipping and receiving packages∙ Ordered all office supplies and equipment, managed repairs and replacement of equipment∙ Tracked, reviewed and approved invoices, organized and submitted expense reports∙ Assisted HR with onboarding and training of new hires, including equipment and security clearances∙ Created and maintained record keeping practices and standard operating procedures for the office∙ Event planning, including group transportation and schedule management∙ Maintained a clean and orderly office, tending to the needs of all employees and guests∙ Established team building and moral developing activities and competitions

Project Coordinator/Executive Assistant

• Sep 2015 - Dec 2016

Strategic Sourcing Project Coordinator

• Jan 2015 - Sep 2015

Accounting Coordinator

• Mar 2013 - Aug 2013

∙ Achieved three raises and two promotions in just eight months∙ Processed and audited accounts payable and accounts receivable∙ Performed data entry of invoices, credit card statements and expense reports into QuickBooks∙ Assisted human resource department and payroll manager, processed payroll when manager was out∙ Researched and assisted in setting up accounts for long-term purchases and leases

Office Assistant

• Nov 2012 - Feb 2013

Marketing Director

• Apr 2012 - Aug 2012

∙ Assisted with customer service and sales∙ Scheduled potential client appointments∙ Researched competitors and possible clients or partners∙ Managed hiring process by posting job openings, reviewing resumes and interviewing applicants ∙ Assisted with customer service and sales∙ Scheduled potential client appointments∙ Researched competitors and possible clients or partners∙ Managed hiring process by posting job openings, reviewing resumes and interviewing applicants

Account Executive

• May 2008 - Mar 2012

∙ Promoted to Account Executive in 2010 from an Asst. Account Executive position∙ Handled internal job responsibilities for day-to-day projects including but not limited to developing timelines, internal trafficking, client relations and ensuring timely delivery of final products.∙ Maintained and updated weekly internal and client status reports; arranged and scheduled meetings.∙ Processed vendor invoices; maintained invoice logs and spreadsheets; approved and tracked monthly client billing.∙ Developed and maintained archiving systems.∙ Special event planning for internal company functions.

Account Coordinator

• Jul 2005 - May 2008

Organized and maintained creative, schedules, and budgets for 20+ automotive dealers.Organized and filed billing and co-op monthly for each dealership.Supervised and trained new coordinators. Organized and maintained creative, schedules, and budgets for 20+ automotive dealers.Organized and filed billing and co-op monthly for each dealership.Supervised and trained new coordinators.

Advertising Intern

• Oct 2004 - Jul 2005

Assisted all departments; participated in the creation of PowerPoint and Excel projects.Entered and billed broadcast invoices for all markets.Facilitated clients' needs during meetings and other events. Assisted all departments; participated in the creation of PowerPoint and Excel projects.Entered and billed broadcast invoices for all markets.Facilitated clients' needs during meetings and other events.