Experience

University of Bridgeport

• United States
• Higher Education
• 700 & Above Employee

• Executive Assistant to the President

  • May 2021 - Present

  Promoted to provide executive administrative support to the newly hired President of the University of Bridgeport. • Provide full executive administrative support to the President. • Responsible for all event management related to the President’s scope of responsibility. • Provide sole administrative support to the members (14) of the Board of Trustees.

• Executive Assistant, Office of Advancement

  • Feb 2019 - May 2021

  Provided executive administrative support to the Vice President, Office of Advancement and the Advancement team. • Full calendar management for Vice President, Office of Advancement.• Coordinated and scheduled meetings with internal Executives, Constituents, and Board of Trustees. • Scheduled and participated in weekly Staff meetings: prepared agendas and followed up on action items.• Coordinated domestic travel arrangements, prepared itineraries, and generated monthly expense reports.• Scheduled interviews for the office of Advancement through HR applicant tracking system including assisting with staff on-boarding and off-boarding. • Maintained, ordered and distributed office supplies for Office of Advancement team. • Managed the budget for Office of Advancement including: Annual Giving, Alumni Relations budgets.• Managed tracking of travel and expenses, check requests, purchase orders; to ensure spending was aligned and within budget. • Assisted with planned events including University Commencement/Golden Knights, Homecoming registration, Bauer Innovation Center Grand Opening, The Bridgeport Plan Grand Opening; including logistics/catering/mailing invites. • Reserved and prepared conference rooms and facilities for meetings as required.• Managed files and other sensitive materials.• Called and arranged visits between Vice President and her constituents.• Recorded all contact reports, visits and actions in Raisers Edge/NXT database for Vice President. Show less

• Execuitve Assistant, Office of the President (temp position)

  • Oct 2018 - Feb 2019

  Provided a broad range of complex and confidential executive support to the Chief of Staff, Office of Marketing & Communications, and the Office of Systems, Effectiveness and Planning.• Provided support to the Chief of Staff and members of the senior leadership team. • Provided confidential administrative support on special projects as assigned. • Provided help with Excel spreadsheets and Power Point presentations as needed. • Provided coordination of materials, logistics for Board of Trustee meetings. • Periodically provided backup for Executive Assistant supporting the President. . • Filed documents to maintain an organized and efficient office environment.• Reorganized storage room and digitalized all hardcopy files for the Office of the President. • Provided backup support for the receptionist: greeted office visitors and vendors and answered multiple console telephone system. Show less



Henkel

• Germany
• Manufacturing
• 700 & Above Employee

• Administrative Assistant

  • Dec 2016 - Sep 2018

  Provided executive level support to the Head of R&D North American and his Leadership Team. Vice President, Product Development; Director, Safety & Regulatory Affairs, North America. • Provided and maintained heavy calendar management managing multiple calendars.• Site Coordinator - sent out all communications on behalf of Head of R&D, North America. • Organized and facilitated offsite events for R&D Trumbull facility (100 employees).• Domestic/International travel arrangements.• SAP/ProWeb - processed invoices through SAP application. Show less

• Administrative Assistant to Chief Technology Officer

  • Apr 2013 - Dec 2016

  Provided executive level administrative support to the Chief Executive Officer and the R&D Leadership Team. • Responsible for complex calendar management.• Facilitated excellent communications with R&D Leadership Team - exhibited degree of professionalism through effective interpersonal skills. Communicated reminders and deadlines of deliverables. • Provided support in scheduling interviews for the R&D facility through Jobvite on a timely basis. • Event Coordination (Town Hall Meeting, Onsite visits, Staff Meetings) - scheduled/Live Meetings, prepared agendas, gathered information for presentations from R&D Leadership Team, prepared draft presentations in PowerPoint. • SAP - processed all purchase orders for invoicing, ordered materials and all supplies for the facility. • Completed and processed reports on a timely basis for R&D Leadership Team through Concur. Show less



Avon

• United Kingdom
• Personal Care Product Manufacturing
• 700 & Above Employee

• Executive Administrative Assistant

  • Oct 1990 - Jan 2013

  Provided full range administrative support to a VP, 3 Executive Directors, 1 Director , and several Managers leading the IT Strategy, Architecture Enterprise, PMO, VMO, EIM and Global IT Contracts & Procurement areas.• Provided executive level support including heavy calendar management for VP and 10 direct reports with a demonstrated ability to improvise, improve procedures and meet demanding deadlines.• Managed all facets of strategic budget planning workshop set-up including venue research, contract management and logistics.• Planned and coordinated corporate luncheons and developed presentations for related onsite and offsite meetings.• Organized the details of special events, domestic & international travel arrangements, corporate agendas and itineraries including conference room management.• Closely interacted with direct vendor relations and scheduling of global international meetings with outside vendors.• Processed complex monthly expense reports including Visa applications for international travel, responsible for arranging cost-efficient travel arrangements.• Collaborated with department managers to collect necessary information for monthly Integration meetings and prepared related presentations.• Coordinated all video tele-conferences and tele-presences to minimize travel and accelerate decisions within global locations. Show less

• Sr. Administrative Assistant, Global IT HR and e-Solutions

  • May 2005 - Aug 2007

  • Heavy calendar management for one Director and four Managers.• Provided full range administrative support including ordering supplies, scheduling meetings, mail distribution and travel arrangements,.• Acted as PeopleSoft Security coordinator for human resource applications.• Input and maintained security profile updates, department code changes and ran monthly Crystal reports as needed.

• Lead Administrative Assistant

  • Apr 1997 - May 2005

• Administrative Assistant/Secretary/ Part-time Receptionist

  • Oct 1990 - Apr 1997