Experience

Universal Audio

• United States
• Music
• 200 - 300 Employee

• Executive Assistant to the CEO

  • Feb 2019 - Present



New Teacher Center

• United States
• Non-profit Organizations
• 100 - 200 Employee

• Executive Assistant

  • Jun 2013 - May 2018

  Provide advanced executive administrative functions supporting C-Level executives including Founder and Chief Strategy Officer. Management and facilitation of extensive calendar appointments/coordination of complex domestic and international travel including internal and external clients. Maintain strict confidentiality regarding high-level information including emails, documents and various correspondences. Prioritize and optimize standing meetings with internal stakeholders; provide creative solutions as needed. Prepare itineraries and associated documents for travel and meetings and oversee post-travel expense reporting. Maintain accurate client records (contact information and correspondence) in CRM database on a weekly basis. Arrange and coordinate meetings and events including production of sophisticated presentation materials using PowerPoint and other graphics software. Extensive event planning and coordination with numerous venders and locations including contact negations. Show less



iCertainty

• Bethesda Maryland

• Executive Administrative Assistant

  • Oct 2010 - Dec 2012

  Provide advanced executive administrative functions supporting entire executive team including overall management and facilitation of extensive calendar appointments and coordination of complex domestic and international travel for the executive team. Act as a liaison for the CEO and CFO to ensure that various departments provide requested support in an efficient and timely manner. Project management for multiple ventures both simple and management intensive. Assist with preparation and distribution of meeting briefings and proposal materials including editing, proofreading and providing quality assurance. Maintain prompt delivery of planned activities in support of the CEO and executive team. Screen incoming calls and correspondence and respond independently whenever possible. This includes interactions with high ranking individuals from large national and international firms. Office Management/Operations responsibilities including; maintaining all office supplies, ensuring IT requirements are met, new hire HR processing, creation and implementation of office policies and procedures, negotiations of current health insurance contracts and interactions with numerous agencies and officials on the local, State and Federal level. Assist with banking and payroll, including computerized accounting through ICertainty software. Direct interaction with clients in scheduling meetings via telephone, video or in-person. Facilitate and prepare high volume of email and written correspondence. Generation of meeting agendas and meeting minutes, preparing conference rooms including audio-visual requirements and catering for meetings. Show less