Office Manager

• Sep 2016 - Present

Secretary

• Feb 2016 - Aug 2016

District Manager Assistant

• May 2010 - Dec 2012

Maintain liaison with staff and respond to their general questions assisting where possible. Generate weekly financial budgeting/reporting processes and systems. Manage office inventory. Utilize phone system to promptly answer calls and direct as needed. Translate as needed. Managed the CEOs complex and frequently changing travel arrangements and coordinated the pre-planning of trips. Developed and maintained an alert system for upcoming deadlines on incoming requests and events. Processed travel expenses and reimbursements. Supported the human resources department in the annual employee review process to manage performance merit increases. Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum. Located and attached appropriate files to incoming correspondence requiring replies. Frequently used word processing, spreadsheet, database and presentation software. Reconciled and processed expense reports for 20+ internal and field personnel. Obtained signatures for financial documents and internal and external invoices. Planned and coordinated logistics and materials for board meetings, committee meetings and staff events. Trained and motivated leasing staff during bi-monthly training. Followed up on delinquent tenants and coordinated collection procedures. Scheduled contractors for maintenance issues. Handled disciplinary actions, performance appraisals and terminations.

Security Specialist

• Aug 2000 - Apr 2003