Procurement and Contracts Manager

• Aug 2023 - Present

Assistant Director of Procurement Services

• Feb 2022 - Jul 2023

•Reviewed and analyzed complex district requirements and identified campus and/or department needs•Collaborated with end-users to develop specifications and scopes of work, determined methods of procurement and issued complex solicitation documents in compliance with District policies and State/Federal procurement laws•Managed the full cycle of the competitive procurement process, from the creation of timelines, specifications, development and distribution of solicitation documents, advertising requirements, evaluation, and contract award•Monitored purchase requisitions, bids, proposals and quotes to insure compliance with laws, TEA guidelines, Board policies and Administrative procedures•Developed and executed goals for the department•Communicated Procurement updates and issues with District staff•Developed, revised, and maintained the Procurement Services procedure manual•Handled vendor complaints and debriefing process•Managed the background check rules and processes•Responsible for recruiting, hiring, training, and retention of staff•Wrote job descriptions and selected compensation plans•Held interviews at hiring events•Responsible for onboarding staff•Mentored employees in their new roles•Handled inter-office employee disputes•Conducted annual reviews of employees to help them develop their careers•Responsible for contract negotiations and approval of contract edits•Responsible for training end-users on processes and technology•Created and managed department budget •Ran reports in spend management, key performance indicators, and operating costs for the District •Managed contracts •Trained staff and end-users on the use of Tyler Munis•Managed records management •Responsible for digitizing of student transcripts•Created technical documents such as, cost analysis spreadsheets to determine the best length of contract term based on projected Consumer Price Index (CPI) data Show less

Procurement Contract Specialist

• Nov 2019 - Feb 2022

•Reviewed and negotiated supplier contracts and other purchasing documents to comply with SBISD Board Policies, Federal Procurement Regulations, State Statutes, and Procurement Services standards •Maximized the use of information systems and technology for tracking, analyzing, and reporting of contract information•Ran and trained procurement personnel on how to perform spend management and key performance indicator reports•Created technical documents such as, cost analysis spreadsheets to determine the best length of contract term based on projected Consumer Price Index (CPI) data•Analyzed complex district requirements and identified campus and/or department needs, including requirements for educational goods and services•Collaborated with end-users to develop specifications and scopes of work, determined best methods of procurement, and issued complex solicitations in compliance with SBISD Board Policies and State/Federal procurement laws•Monitored purchase requisitions, solicitations, proposals, and quotes to ensure compliance with laws, TEA guidelines, board policies, and administrative procedures•Reviewed, analyzed, expedited, and approved complex purchase requisitions, purchase orders, and contracts•Implemented and trained buyers on how to use DocuSign to improve the contract lifecycle management•Supervised Buyers’ work on a daily basis to ensure their solicitation documents complied with Procurement Services standards before they were released via IonWave to vendor population•Managed contracts in Tyler Munis•Revised and maintained Procurement Services procedure manual •As part of the management team, I was responsible for training Procurement personnel on revised processes and State/Federal regulations•Conducted vendor satisfaction surveys to evaluate and improve our electronic bidding processes•Conducted vendor evaluation surveys to evaluate vendor performance during their contract period•Represented the District at TASBO and NIGP events Show less