Experience

University of Florida Interdisciplinary Center for Biotechnology Research

• United States
• Biotechnology Research
• 1 - 100 Employee

• Human Resources Specialist

  • Dec 2016 - Present

  Gainesville, Florida Area • Manage personnel processes for ICBR: Initiate in myUFL accurate and timely personnel transactions (hire, promotion, termination, leave of absence, position actions, etc.), and job postings in for all ICBR employees. These include OPS and Student Assistant employees, postdoctoral and graduate assistants, and non-tenure tract faculty and joint appointment tenure tract faculty, as well as, TEAMS and USPS appointments. Act as liaison with VP’s Office for Research, core HR offices and other UF… Show more • Manage personnel processes for ICBR: Initiate in myUFL accurate and timely personnel transactions (hire, promotion, termination, leave of absence, position actions, etc.), and job postings in for all ICBR employees. These include OPS and Student Assistant employees, postdoctoral and graduate assistants, and non-tenure tract faculty and joint appointment tenure tract faculty, as well as, TEAMS and USPS appointments. Act as liaison with VP’s Office for Research, core HR offices and other UF departments. Monitor all HR transactions and maintain HR and Organizational Development files. Monitor Visa Status of ICBR employees and work with UF’s Immigration Compliance Services Office. Coordinate annual employee evaluations, TEAMS Notice of Appointments, Graduate Letter of Appointment, Disclosure of Outside Activities. • Department Payroll Processor for ICBR’s employees: Monitor and coordinate the reporting and approval of time and leave in myUFL and act as liaison with the UF Payroll Office; prepare cross-college payroll distributions, on- and off-cycle requests, etc., as needed; reconcile and monitor bi-weekly payroll cost distribution reports and leave reports for accuracy; prepare periodic payroll/salary reports for budget purposes. • Training and employee retention coordinator: In charge of tracking and ensuring compliance for employee training including but not limited required new hire and annual training. Helps coordinate employee retention efforts by organizing employee recognition program, team building activities and employee engagement activities. • Effort Coordinator for ICBR faculty and staff: Responsible for entering and submitting Effort Reporting information for employee certification, resolving discrepancies, and generating the Faculty Assignment Reports (FAR) for faculty and staff each semester in myUFL by the scheduled deadlines; maintain records.

• Administrative Support Assistant/Front Desk Manager

  • Oct 2013 - Dec 2016

  Gainesville, Florida Area • Clerical duties included delivering mail, scheduling room reservations, answering general inquiries (phone, email and in person), data entry, receiving visitors, maintaining security, and upkeep of the reception area. • Assisted administrative and scientific personnel in special projects and routine reporting such as payment reconciliations, revenue reports, department and lab procedures and policies and updating fees. • Managed online billing system, added and updated customer… Show more • Clerical duties included delivering mail, scheduling room reservations, answering general inquiries (phone, email and in person), data entry, receiving visitors, maintaining security, and upkeep of the reception area. • Assisted administrative and scientific personnel in special projects and routine reporting such as payment reconciliations, revenue reports, department and lab procedures and policies and updating fees. • Managed online billing system, added and updated customer accounts, performed routine audits, assisted customers and staff in troubleshooting and performed staff training. • Supervised Admin functions including, but not limited to, managing distribution lists, updating the department’s staff listings and organizing new employee welcome • Supervise front desk personnel and student assistants • Secondary fiscal contact; perform duties such as processing purchase orders, reconciling purchase card transactions, generating travel authorization and expense reports, etc.

• Receptionist

  • Nov 2011 - Oct 2013

  Gainesville, Florida Area • Clerical duties included delivering mail, scheduling room reservations, answering general inquiries (phone, email and in person), data entry, receiving visitors, maintaining security, and upkeep of the reception area. • Assisted administrative and scientific personnel in special projects and routine reporting such as payment reconciliations, revenue reports, department and lab procedures and policies and updating fees • Maintenance of the state vehicle • Coordinate the laundering of… Show more • Clerical duties included delivering mail, scheduling room reservations, answering general inquiries (phone, email and in person), data entry, receiving visitors, maintaining security, and upkeep of the reception area. • Assisted administrative and scientific personnel in special projects and routine reporting such as payment reconciliations, revenue reports, department and lab procedures and policies and updating fees • Maintenance of the state vehicle • Coordinate the laundering of lab coats



University of Florida College of Health Professions, Nursing and Pharmacy

• Academic Advising Receptionist

  • Mar 2011 - Nov 2011

  Gainesville, Florida Area • Clerical duties included filing, faxing, creating reports, and managing advisor calendars • Routinely scheduled meetings, conferences, classes and booked room reservations. Managed room calendars. • Coordinate class schedules and rooms for upcoming semesters.