Experience

Dokken Engineering

• United States
• Civil Engineering
• 1 - 100 Employee

• Executive Assistant

  • Feb 2001 - Present

  • Provide high quality administrative support including preparing subconsultant amendments, coordinating event planning, maintaining calendars in Outlook, booking domestic travel, and communicating with building maintenance, Mitel Phone System.• Assisting Project Managers, Associate Engineers and Assistant Engineers with project reports, comments, submittals, PDT packages, Specs and any other administration tasks required.• Perform HR duties including submitting employment advertisements, reviewing incoming resumes, preparing offer letters, processing new employee paperwork, answering questions concerning benefits, and new employee orientation.• Drafting and revising correspondence, including memos, notices, letters, project schedules, LOTs, faxes and emails.• Backup for marketing proposals.• Backup for receptionist• Maintaining Company vehicles including servicing, etc.• Coordinate building access cards with Property Management• Coordinate with Alarm Company with codes and emergency alerts• Coordinate estimates and quotes for vendors, including furniture or any items needed in the office• Coordinate with Copiers/Printer Companies as needed• Coordinate and event planning for Brown Bags, luncheons, meetings, picnic and holiday party• Coordination with Safety and R/R Committee in our office.• Schedule Meetings Show less

• Executive Assistant

  • Feb 2001 - Present