Experience

Winter Construction

• United States
• Construction
• 100 - 200 Employee

• Project Administrator

  • Jul 2015 - Present

  • Project Start-Up -Establish & maintain electronic project files and boilerplate • Contract Documents -Prepare, route, issue, track Letters of Intent and subcontract documents, verify subcontractor insurance • Accounts Receivable – Assist in preparation of owner pay applications. • Accounts Payable – Process subcontractor pay applications and vendor invoices. Obtain subcontractor documentation to ensure timely payment. • Financial – Prepare, route and enter subcontractor change orders, budget & estimate transfers and owner change orders in the accounting system. • Assist the project team with the preparation of monthly IPR’s • Project Close-Out – process applications for final payment, prepare project close-out logs, assist project team with preparation of O&M Manuals, record documents and document archiving. Show less



Independent Contractor

• Bookkeeper

  • Jun 2003 - Sep 2015

  • Record financial transactions using QuickBooks Register • Enter & Pay vendor bills • Create customer invoices / Receive customer payments • Code transactions to appropriate expense type • Reconcile monthly bank statement • Generate company financial reports • Maintain customer data base • Create W2’s and 1099’s • Record financial transactions using QuickBooks Register • Enter & Pay vendor bills • Create customer invoices / Receive customer payments • Code transactions to appropriate expense type • Reconcile monthly bank statement • Generate company financial reports • Maintain customer data base • Create W2’s and 1099’s



Swofford Construction, Inc.

• Austell, GA

• Pre-Construction Assistant

  • Jan 2014 - Mar 2015

  • Order and print plans for upcoming bids – watch for addenda • Prepare & Deliver Bid Docs / Order bid bonds • Invite bidders via iSqFt and Dropbox • Upload documents to the FTP site • Communicate with subcontractors • Maintain subcontractor Certificates of Insurance • Maintain office calendar, bid schedule, master vendor list, etc. • Distribute mail, faxes & bid email • Prepare all outgoing Fed Ex & UPS shipments • Answer phones & greet visitors • Order office supplies & Company promotional items • Administrative support to four Project Managers. • Other duties as assigned Show less



DPR Hardin Construction

• United States
• Construction
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2001 - Mar 2013

  • Provided administrative support to VP of Finance, Chief Information Officer and IT Dept; Prepared expense reports, scheduled meetings & made travel arrangements. • Purchased & managed inventory of all IT equipment & software licenses for 300+ employees using Kbox asset management software • Processed and coded invoices • Maintained petty cash account, issued reimbursements, reconciled. • Received all payments & made bank deposits; prepared manual checks; copied, bound & distributed monthly financials • Facilitated new hires set up on company network; Created user logins and passwords in Active Directory & Exchange; Configured computers for use; Decommissioned computers for salvage; Archived data & email of exiting employees • Maintained IP phone system; Managed BES server; Troubleshot malfunctioning office equipment • Provided level-1 technical support • Responsible for purchase & maintenance of 250+ cell phones & broke down the $30K cell phone invoice for internal billing • Maintained internal rental rates for use of IT equipment • Input new job data into Oracle system • Ordered department supplies, helped out on switchboard when needed • Prepared FedEx/UPS shipments; Librarian of Master Owner Contract files • Planned annual Department Audit Party & monthly birthday celebrations Show less



North Thurston Public Schools

• United States
• Education Administration Programs
• 500 - 600 Employee

• Office Professional III (Elementary School Secretary)

  • Jan 1995 - Jun 2001

  • Managed the operation of the school office, handled all incoming calls, maintained calendars, scheduled meetings and transcribed meeting minutes • coordinate community use of building, schedule sibling student/teacher conferences • Assisted administrator in developing school budget, maintained and tracked budget in Excel • Monitored and tracked procurement card usage, verified and submitted detailed transaction reports • Responsible for deposits and tracking transactions in ASB, petty cash and lunch money accounts, incoming fees or refunds, and all bank deposits • Handled travel, registration and accommodation arrangements for administrator and staff • Composed and designed monthly newsletter • Ensured adequate inventory of building supplies for staff and student use, ordered and received supplies • Maintained confidential student files, attendance records, and free and reduced lunch applications • Made non-instructional decisions in emergency situations in the absence of administrator Show less



Bemis Associates

• United States
• Plastics Manufacturing
• 100 - 200 Employee

• Customer Service Rep

  • Aug 1989 - Jul 1994

  • Typed all company correspondence, inter-office memos, minutes of meetings, Board of Directors documents, etc. • Scheduled appointments, answered multi-line phone system and screened calls for executives • Managed files and maintained classified and confidential information; familiar with customs paperwork • Served as company liaison with customers and addressed complaints, return authorizations, proofs of delivery, price quotations, and training new employees • Typed all company correspondence, inter-office memos, minutes of meetings, Board of Directors documents, etc. • Scheduled appointments, answered multi-line phone system and screened calls for executives • Managed files and maintained classified and confidential information; familiar with customs paperwork • Served as company liaison with customers and addressed complaints, return authorizations, proofs of delivery, price quotations, and training new employees