Project Site Administrator - Document Control

• Aug 2017 - Present

Field Administrator

• May 2016 - Jul 2017

Officer - P&D

• Nov 2015 - Apr 2016

Assisting and reporting to VP - P&D for the Government of Dubai. Assisting and reporting to VP - P&D for the Government of Dubai.

Document Control Specialist

• Nov 2011 - Oct 2015

Acting as a Point of Contact for the ADCOP Project, related to Document Control for 13Nr sites (covering one end of the UAE to another (from Habshan to Fujairah), reporting to the PM and supporting Construction Managers, Implementation team, QAQC, managing multiple Contracts and its sub-con..  Assisting in ADCOP Crude Oil Pipe line Project (INF works).  Assisted in Gasco Pipe line Project and Transco Projects •Registering incoming and outgoing project documents, Imaging, distribution, follow-up actions, closing out, sequential/e/filing, archiving etc. •Implementing Company’s Quality Procedure for the project related to Document Control, ensuring compliance of recent version of Quality Control Procedures and Manuals and corresponding supports to the site QA/QC and construction team. •Ensuring KPIs have been met within the project team activities •Attending external QA Audit and its preparation as and when required. •Conducting subcontractor QA Audit related to documentation, compiling reports, getting approval from the Project team/Quality Assurance department/ distribution, follow-ups to ensure corrective action have been taken. •Conducting process compliance audit within the project team ensuring the Quality Manual procedures have been complied with, raising/dealing with non-conformity/ corrective actions etc. •Processing and tracking of RFI/TQ, LOA, Vendor Documents/Material Submittals, method Statements, Invoices etc. •Preparation of final Project Dossiers - As built drawings (PDF&DWG), ATR package, Operations Manuals, warranty certificates, Site Inventory etc. •Site Office Admin works - Assisting Project, Site and Construction manager in their day to day work related to document control. •Attending Project Progress Meeting for the ADCOP Project, related to document control •DMS with Share Point Server •Supporting QHSE with Risk Assessments, ATR filing/ tracking and publishing •Maintaining and tracking of Project Design drawings and submittals. Show less

Admin Asst. cum DCS

• Oct 2006 - Nov 2011

• Receives and distributes project documents, correspondence, drawings etc based on the Team Leaders Action plan and to the appropriate QS departments and personnel as required. • Registering logs on all technical and non technical documents to provide status update on demand. • Maintains and controls office and on site project documents and drawings • Maintain the metadata of project documents accurately and constantly such as number, title, revision, status etc. in accordance with document management system processes and procedures. • Maintains and controls filing system for Incoming Contract Documents, Outgoing Correspondence, Internal Memos, Transmittals, Drawings, softcopies etc. • Ensures that QS Team, Contractors/Engineers comply with the document management system process and procedures for various submissions. • Expedites and tracks the status of all documents reviewed internally by the project. • Works closely and coordinate with Client/Engineer and Contractors document control group in all matters relating to document control. • Providing general assistance to the Team Leader in the preparation of various reports like Project Status, Financial Reports, Claims Status, Variation Status etc and to the members of the QS Dept. • Archiving documents into the library and back up sets of documents/ drawings, etc as requested. • Compiling monthly valuations and Tender documents. • Tracking Time sheet of all site staff and updating Sage Time Slip software. Show less