Experience

WorkForce One

• Staffing and Recruiting
• 1 - 100 Employee

• Contract Payments

  • Nov 2010 - Present

  Perform contract payments functions in an accurate and timely manner. Review and analyze contract invoices. Identify discrepancies between contracts and corresponding voices. Resolve discrepancies and approve invoices for payment. Provide contract data to providers and program managers. . Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Operate computers programmed with accounting software to record, store, and analyze information.… Show more Perform contract payments functions in an accurate and timely manner. Review and analyze contract invoices. Identify discrepancies between contracts and corresponding voices. Resolve discrepancies and approve invoices for payment. Provide contract data to providers and program managers. . Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Operate computers programmed with accounting software to record, store, and analyze information. Comply with federal, state, and local governmental procedures and regulations. Classify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals and ledgers or computers. Code documents according to agency procedures. Access computerized financial information to answer general questions as well as those related to specific accounts. Maintain adequate separation of duties as designated by Sr. Vice President and/or stipulated by internal control processes. Operate calculators, typewriters, and copy machine to perform calculations and produce documents. File and assist in the preparation of reports. Participate in the agency’s hiring process by serving on screening and interview panels as needed. Participate in agency’s quality improvement initiatives by continually focusing on strategic planning and improving customer service. Communicate with coworkers, management, staff, clients, and the public in a courteous and professional manner. Conform with and abide by all regulations, policies, work procedures, and instructions for internal controls. Respo Show less



MACK ACCOUNTING SERVICES

• Accounting Assistant (Payroll)

  • Nov 2006 - Sep 2010

  Process bi-weekly payroll (80 employees) *compile time and payroll data from timesheets *verify I-9 *prepare payroll deductions *compute payroll adjustments *reconcile insurance and benefit accounts * Govern all year-end W-2 *assure proper processing of child support payment, garnishments *direct deposit requests *print and distribute checks *Maintain and update payroll records *weekly payroll tax payment *Assist with annual workers comp audit Sales Tax: * assist with reconciliation and filing… Show more Process bi-weekly payroll (80 employees) *compile time and payroll data from timesheets *verify I-9 *prepare payroll deductions *compute payroll adjustments *reconcile insurance and benefit accounts * Govern all year-end W-2 *assure proper processing of child support payment, garnishments *direct deposit requests *print and distribute checks *Maintain and update payroll records *weekly payroll tax payment *Assist with annual workers comp audit Sales Tax: * assist with reconciliation and filing (preparation of 940, 941). When needed, assisted with Accounts Payable and Accounts Receivable functions. Show less



PEARLS ARTS AND CRAFTS SUPPLY

• Accounts Payable Clerk

  • Sep 2000 - Oct 2006

  Accounts Payable(multi location): Receive and process invoices for payment, Reconcile and reimburse travel expenses, petty cash accounts and credit card accounts for all locations *renegotiate new contracts *batch/code and enter/post invoices to General Ledger accounts *audit, match invoices to PO/purchase requisition and receiving reports *weekly check runs *reconcile monthly payables aging report, prepare yearly 1099 *review/oversee the accounts payable process *apply/renew business… Show more Accounts Payable(multi location): Receive and process invoices for payment, Reconcile and reimburse travel expenses, petty cash accounts and credit card accounts for all locations *renegotiate new contracts *batch/code and enter/post invoices to General Ledger accounts *audit, match invoices to PO/purchase requisition and receiving reports *weekly check runs *reconcile monthly payables aging report, prepare yearly 1099 *review/oversee the accounts payable process *apply/renew business licenses and insurances *create/maintain vendor file *answer vendor inquiries via Phone or email correspondence *assist with training new employees *create and maintain process documentation *perform A/P month-end close process and quarterly reporting *implement and sustain process improvements *assist in process improvement projects *perform mid-year and annual performance reviews *assist other accounting functions, as needed *maintain account reconciliations *tag and enter fixed assets. Show less



University Budget & Finance Office

• Office Assistant

  • Feb 1992 - Aug 2000

  Check encumbrances, cash disbursements, and inter-departmental transfers for accuracy *Process payment vouchers: examine and audit invoices/purchase orders for accuracy *batch and enter payment vouchers into CAS system *Create/maintain accounts payable and vendor files *match invoices to purchase orders and receiving reports *Add up all invoices to match check amounts *sorting mail, file payment vouchers and performed other administrative functions *Operate office equipment: calculator… Show more Check encumbrances, cash disbursements, and inter-departmental transfers for accuracy *Process payment vouchers: examine and audit invoices/purchase orders for accuracy *batch and enter payment vouchers into CAS system *Create/maintain accounts payable and vendor files *match invoices to purchase orders and receiving reports *Add up all invoices to match check amounts *sorting mail, file payment vouchers and performed other administrative functions *Operate office equipment: calculator, typewriter, copier, fax machine and personal computer *Audit and reimburse travel expense and reconcile and reimburse petty cash accounts *prepare and enter journal entries *research and review AP aging, on-hold and other reports *ensure coordination of compliance with both internal and external controls *provide high level of customer service to college community and vendors *assist with month-end closing *under direct supervision, performs other bookkeeping, clerical, and sub professional work of ordinary difficulty *Compile historical data and maintains a proper audit trail for University records. Show less