Bianca Bruton

Senior Document Controller & Aconex Org Admin at ProjectLink
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Contact Information
us****@****om
(386) 825-5501
Location
City of Johannesburg, Gauteng, South Africa, ZA
Languages
  • English -
  • Afrikaans -
Skills

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Credentials

  • Aconex Accredited Associate Learning Subscription
    Oracle
    Aug, 2021
    - Nov, 2024
  • Aconex Accredited Professional Learning Subscription
    Oracle
    Aug, 2021
    - Nov, 2024
  • Aconex Accredited Specialst Learning Subscription
    Oracle
    Aug, 2021
    - Nov, 2024
  • BCom Marketing
    UNISA
  • Project Management Professional (PMP)
    e-Careers Limited

Experience

  • ProjectLink
    • South Africa
    • Business Consulting and Services
    • 1 - 100 Employee
    • Senior Document Controller & Aconex Org Admin
      • Jan 2022 - Present

      Consulting at Kumba Iron Ore (Anglo-American) • Support of the project team in administrative and documentation activities. • Provides administrative support to the project team for project documentation, budgets and cost control. • Demonstrates proficiency in advanced document management software systems such as Aconex & SharePoint. • Controlling and reporting on project documentation. • Operate efficiently in a Project Owners team structure. • Captures project documentation. • Maintains document archiving and retrieval systems. • Assists in general office and project document library administration. • Assists in compilation and preparation of various project reports and information documents. • Ensures document numbering conforms to the project numbering standards. • Manages documents in review / approval and return them to the owner. • Manages/validates version control on documents. • Develops, implements & maintains document control procedures and work instructions. • Data quality checking and capturing on project DMS Sites. • Assist Kumba Projects with Aconex administration; creation and maintenance of Project Sites. Show less

  • LSL Consulting (Pty) Ltd
    • South Africa
    • Industrial Machinery Manufacturing
    • 1 - 100 Employee
    • Lead Document Controller & Contract Administrator
      • Oct 2015 - Nov 2021

      Drawing Office Administration:  Maintaining Drawing Registers  Transmitting Drawings to Client / Vendors  Capture Time Sheets Weekly  Managing IDC (Internal Document Checking) Process  Managing Sign Off Process  Binding and Purging of all .dwg files to send to the client  Basic CAD Draughting General Office Assistance to Engineers and Client:  Weekly Disbursements Calculations  General enquires from client, vendors & engineers (via e-mail)  Working through lists of queries from client (usually drawing related)  Assisting with enquiry documents Printing Room:  Scanning all Documents to and from client and vendors  Scanning all Drawings to and from client and vendors  Meta data (Adding titles, company details and revisions numbers to the properties of the .pdf files) and renaming all documents and drawings to be sent to the client  Loading all documents and drawings on the Client’s Server. Show less

  • SSG Consulting
    • South Africa
    • Mining
    • 1 - 100 Employee
    • Lead Document Controller - Consulting at Exxaro Resources
      • Apr 2015 - Sep 2015

       Training, Coaching & Mentoring of Project Administrators and Document Controllers working on Waterberg Programme Projects.  Knowledge sharing of Technical / Project Experience. Drawing Office Administration:  Maintaining Drawing Registers within Share Point Project Site  Transmitting Drawings to Design Consultants and Vendors  Managing IDC (Internal Document Checking) Process on Share Point Project Sites  Managing Sign Off Process General Office Assistance to Engineers and Programme Manager:  General enquires from Design Consultants, Vendors and Engineers (via e-mail)  Working through lists of queries from site (usually drawing related)  Assisting with enquiry documents Printing Room:  Scanning all Documents to and from Design Consultants and Vendors  Scanning all Drawings to and from Design Consultants and Vendors  Meta data (Adding titles, company details and revisions numbers to the properties of the .pdf files) and renaming all documents and drawings to be added to the Share Point Project Site  Loading all documents and drawings to the Share Point Project Site  Programs / Systems Used: MS Office 2010, Share Point 2010, Project Server 2010 and Project Web App (PWA). Show less

  • Exxaro Resources
    • South Africa
    • Mining
    • 700 & Above Employee
    • Lead Document Controller - Waterberg Programme
      • Jan 2015 - Mar 2015

       Training, Coaching & Mentoring of Project Administrators and Document Controllers working on Waterberg Programme Projects. Knowledge sharing of Technical / Project Experience. Drawing Office Administration: Maintaining Drawing Registers within Share Point Project Site Transmitting Drawings to Design Consultants and Vendors Managing IDC (Internal Document Checking) Process on Share Point Project Sites Managing Sign Off Process General Office Assistance to Engineers and Programme Manager: General enquires from Design Consultants, Vendors and Engineers (via e-mail) Working through lists of queries from site (usually drawing related) Assisting with enquiry documentsPrinting Room: Scanning all Documents to and from Design Consultants and Vendors Scanning all Drawings to and from Design Consultants and Vendors Meta data (Adding titles, company details and revisions numbers to the properties of the .pdf files) and renaming all documents and drawings to be added to the Share Point Project Site  Loading all documents and drawings to the Share Point Project Site  Programs / Systems Used: MS Office 2010, Share Point 2010, Project Server 2010 and Project Web App (PWA). Show less

    • Document Configuration Specialist
      • Jul 2013 - Dec 2014

       The purpose of the Document Configurator is to act as the custodian and guardian of all master copies of the portfolio, programme or project’s information. The Document Configurator is responsible for the following (aligned with Exxaro Governance) on an enterprise level: Templates, Policies, Procedures, Standards and Guidelines. SME (Subject Matter Expert): Document Management. Compline Procedure, Processes and Viso diagrams used on an Project Level by all projects. Uploading and General Maintenance of Content Hub (templates used with Exxaro) on an Enterprise Level. Maintaining Templates on an Enterprise Level within Content Hub (SharePoint). Designing New Templates in changing project environment. Assisting with writing Procedures on a Project Level. Assisting with writing Policies on a Project Level. Writing Training Material on a Project Level. Maintaining Term Store (Meta Data) within Share Point on an Enterprise Level. Maintaining Various Lists within Share Point DMS (Acronyms, Terms, and Definitions) on an Enterprise Level. Controlling Approval Process of new Documents / Templates on an Enterprise Level. Assisting with Auditing of In-house Project Sites. Help Desk / Query Centre responsible for resolving all Template / Document / Document Control questions. Training, Coaching & Mentoring of Document Controllers and Project Administrators. Knowledge sharing of Technical / Project Experience.  Programs / Systems Used: MS Office 2010, Share Point 2010, Project Server 2010 and Project Web App (PWA). Show less

  • Atomic Projects CC
    • Benoni Area, South Africa
    • Lead Document Controller
      • Mar 2013 - Jul 2013

      Drawing Office Administration:  Maintaining Drawing Registers  Transmitting Drawings to Client / Vendors  Capture Time Sheets Weekly  Managing IDC (Internal Document Checking) Process  Managing Sign Off Process  Binding and Purging of all .dwg files to send to the client  Basic CAD Draughting General Office Assistance to Engineers and Client:  Weekly Disbursements Calculations  General enquires from client, vendors & engineers (via e-mail)  Working through lists of queries from client (usually drawing related)  Assisting with enquiry documents Printing Room:  Scanning all Documents to and from client and vendors  Scanning all Drawings to and from client and vendors  Meta data (Adding titles, company details and revisions numbers to the properties of the .pdf files) and renaming all documents and drawings to be sent to the client Show less

  • LSL Consulting (Pty) Ltd
    • South Africa
    • Industrial Machinery Manufacturing
    • 1 - 100 Employee
    • Lead Document Controller
      • Jan 2008 - Feb 2013

      Drawing Office Administration:  Maintaining Drawing Registers  Transmitting Drawings to Client / Vendors  Capture Time Sheets Weekly  Managing IDC (Internal Document Checking) Process  Managing Sign Off Process  Binding and Purging of all .dwg files to send to the client  Basic CAD Draughting General Office Assistance to Engineers and Client:  Weekly Disbursements Calculations  General enquires from client, vendors & engineers (via e-mail)  Working through lists of queries from client (usually drawing related)  Assisting with enquiry documents Printing Room:  Scanning all Documents to and from client and vendors  Scanning all Drawings to and from client and vendors  Meta data (Adding titles, company details and revisions numbers to the properties of the .pdf files) and renaming all documents and drawings to be sent to the client  Loading all documents and drawings on the Client’s Server (AutoCAD Vault) Show less

  • Famous Brands
    • Food and Beverage Services
    • 700 & Above Employee
    • Steers Manager
      • Dec 2002 - Nov 2007

       Estimate food consumption, place orders of fresh and frozen food and beverages.  Resolve customer complaints about food quality or service.  Direct cleaning of kitchen and dining areas to maintain sanitation standards, and keep appropriate records.  Monitor actions of staff and customers to ensure that health and safety standards are obeyed.  Achieving financial objectives by preparing an annual budget; scheduling expenditures; analysing variances; initiating corrective actions.  Use of computer software to monitor inventory, track staff schedules and pay, and perform other record keeping tasks.  Check quality of deliveries of fresh and frozen food and beverages.  Meet with sales representatives to order supplies such as tableware, cooking utensils, and cleaning items.  Arrange for maintenance and repair of equipment and other services.  Cash-ups at day end.  Recruit, hire, and oversee training for staff.  Schedule work hours for BOH and FOH staff.  Monitor food preparation and methods.  Sort out any computer technicalities. Show less

Education

  • University of Cape Town
    Certificate, Change Management
    2021 - 2021
  • University of Cape Town
    Certificate, Project Management Foundations
    2020 - 2020
  • University of South Africa/Universiteit van Suid-Afrika
    Bachelor of Commerce (BCom), Marketing
  • St Dunstan's College
    1998 - 2002
  • International School of Bangkok (ISB)
    1993 - 1998

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