Accounts Payable Specialist

• Jun 2021 - Present

Accounts Payable Specialist

• Jan 2021 - Feb 2021

Worked for a non-profit Communities In Schools. Maintains Accounts payable records for the organization by processing and entering transactional details in the accounting system. Prepares financial reports and collaborates with other organizational departments as needed. Maintain vendor files Process Accounts Payable checks weekly Reconcile vendor invoices Posts invoices to the correct GL account and Fund source through GL coding. Prepare invoices for contracted services monthly. Prepare requests for reimbursement from funders. Make recommendations to improve processes, procedures, and controls.

Digital Conversion Professional I

• Oct 2019 - Dec 2020

• Responsible for inbound or outbound call segment based on individual assignment. • Ensure security and privacy of Treasury service customer/client information • Provide education and support regarding products and services • Probes to identify client/customer needs and offer appropriate products, services, and solutions • Utilizes available resources appropriately to accurately service clients/customers • Ensures appropriate follow-through steps are completed for each call • Maintains complete and accurate records of all call activity as required

Accounts Payable Specialist

• Nov 2017 - Oct 2019

Receives invoices from vendors, matches them to purchase orders and to information in the dealer’s business system; if there are discrepancies provides copies of the invoice to the appropriate dealer staff for resolution. Follows up on account statements and other discrepancies regarding payment of accounts, and serves as liaison between departments and vendors in the resolution of administrative problems and inquiries. Performs calculations to determine appropriate payment schedules and amounts, and makes modifications as necessary. Posts invoices to the correct GL account with due date (codes, verifies, and electronically enters accounts payable data into accounting system). Prints payable checks on a regular basis, taking advantage of all vendor discounts and assuring that all time sensitive payments are paid on time; has checks signed by authorized manager before sending them out by mail. Initiates and posts wire transfers. Upload required documentation to bank positive pay system

Accounts Payable Specialist

• Mar 2012 - Jun 2017

• Processes supporting documents for expense and cash reimbursements, approves expenses, and mails checks. Processes Automated Clearing House (ACH) transactions and wire transfers and reviews account coding for accuracy; • Responds to vendor inquiries in an effective and professional manner and ensures accuracy of vendor data (i.e. vendor contact information); • Maintains compliance with company policies and procedures as well as Sarbanes-Oxley (SOX) regulations; • Assists in ensuring company disbursement and payment goals are met by maintaining proper and complete records of all supporting documentation of all disbursement transactions; • Assists in enhancing operational efficiencies by ensuring proper systems and procedures have been established, consistently followed, and are in line with best practices and legal requirements; • Periodically prepares reports and statistics on the daily, weekly, and monthly activities; and • Assists in the preparation of periodic cash disbursement projections.

Accounting/HR Admin.

• 2011 - 2011

• Process payroll for 75 plus employees. • Light Human Resource duties include processing New Hires and background checks. • Full cycle Accounts Payable using Quick Books. • Full Cycle Accounts Receivable including cash receipts using Made2Manage. • Process Credit card payments along with ACH. • Create daily Productivity Reports. • Process credit apps for new customers.  • Process payroll for 75 plus employees. • Light Human Resource duties include processing New Hires and background checks. • Full cycle Accounts Payable using Quick Books. • Full Cycle Accounts Receivable including cash receipts using Made2Manage. • Process Credit card payments along with ACH. • Create daily Productivity Reports. • Process credit apps for new customers. 

Warranty Administrative Associate

• 2008 - 2010

• Opens, processes, closes, and files work orders. • Prepares customer invoices for distribution. • Monitors warranty paperwork to include processing warranty credits • Verify customer account numbers and credit limits. • Account reconciliations. • Manage load to maintain turn times that support or exceed company. • Performs duties of billing clerk processing and following through on all customer invoices for the facility. • Evaluate best billing practices at location. • Communicate with appropriate departments (internal and external) to accomplish assigned goals.

Accounts Payable Purchasing, Contract postition

• 2008 - 2008

• Processing PO's through Ariba, a PO purchasing system. • Verifying approvals and general ledger coding. • 3-way match process manually. • Receive goods process in Ariba. • Other projects include verifying GR/IR. • Support maintenance department purchases. • Processing PO's through Ariba, a PO purchasing system. • Verifying approvals and general ledger coding. • 3-way match process manually. • Receive goods process in Ariba. • Other projects include verifying GR/IR. • Support maintenance department purchases.

Finance Associate

• Mar 2000 - Jul 2007

 Responsible for processing high volume vendor invoices, calculating discounts and all AP to AR transfers.  Accurately processing 75-100 invoices daily.  $ 5- $7 mil weekly check runs.  Assist Corporate Sr. Accountant in reconciling vendor statements.  Trained and coached team on new systems and procedures.  Worked several systems AS400, SAP, Corridor, Enterprise Scan and Universal Archive simultaneously.  3-way match PO process manually and electronic match.  Verifying approvals and general ledger coding was also part of my process.  Processed A/P for 12 locations.  Six Sigma Specialist