Director, College Business Operations

• Jan 2022 - Present

College Business Administrator

• Dec 2020 - Jan 2022

Department Business Administrator for Civil and Environmental Engineering Department

• Sep 2008 - Dec 2020

• Manages the administrative, financial, budgetary, and human resources operations at department level. • Oversees the administration and operation of research grants, service centers and institutes for the department. • Manages and oversees the department's financial accounting system which includes all state, local, endowment, gifts and donors cost centers; as well as research funds, federal, state, local and private grants and contracts. • Reviews and approves the reconciliation of accounting records. • Prepares fiscal year department budget during Budget Development Management (BDM) period, and monitors financial activity using various financial budget reports. • Ensures compliance with all UH internal audit requirements, UH Office of Contracts and Grants policies and procedures, State of Texas policies and federal rules and regulations. • Responsible for all administrative and financial affairs of the department including personnel, procurement, travel documentation, accounts payable and receivable and general accounting-related issues. • Provides supervision of departmental staff and includes defining job duties, setting performance development plans and goals, conducting annual performance reviews and assisting with the implementation of organizational and operational decisions. • Enforces safety compliance rules and regulations. • Serves as liaison for the chair, faculty and staff with other university departments and offices. • Facilitates regular staff meetings to provide information and training, promote professional effectiveness, and to review current practices and procedures. Show less

Department Business Coordinator for Mechanical and Materials Engineering Department

• Oct 2004 - Aug 2008

• Worked together with Mechanical and Materials Engineering (MME) Chairperson with the implementation of the department’s activities and the coordination of the day-to-day office operations. • Assisted the Chairperson to determine policies for the efficient functioning of the department’s operations. • Assisted Department Chair with the presentation of department annual report. • Coordinated with the Principal Investigators (PIs) to determine projects accounting needs and to establish specific operating procedures. Monitors grant expenditures and compliance with matching commitment through the life of the grants. • Prepared an annual budget forecast, as well as variance report in a quarterly basis to appropriately monitor budget forecast. • Prepared and monitors departmental budget as well as oversees account reconciliation for the MME department. • Prepared monthly expense and activity reports on the MME’s department’s progress. • Supervised and controls all purchasing for the MME department, its faculty, staff, visiting scientists, and student assistants. • Assisted with the development, coordination, and implementation of undergraduate and graduate programs. • Served as secretary of the Department Search and Screen Committee. • Supervised department staff including laboratory manager and professional staff and conducts annual performance review. Show less

Network Processes Analyst

• 2003 - 2004

• Performed statistical analysis for company network and local operations. • Worked directly with the Operations Director in studies of the current operation system and processes as part of the system, focusing in a constant improvement of our services as a HUB and as a station. • Performed productivity analysis, and rates studies that lead in proposals for about 180 different stations that provide service around the world. • Conducted studies to update matrixes that are use to validate and update data posted on company website, such as delivery time from – to 180 stations. • Presented reports and presentation in English and Spanish, since Headquarter was located in Chile. • Negotiated rates with airlines and other carrier providers in order to keep our cost down and offer competitive prices to our clients. • Kept updated data of US and other countries customs regulations. • Helped Customer Service Department to solve critical problems related to Proof of Delivery (POD). Show less