Experience

Triumph Enterprises, Inc.

• United States
• Business Consulting and Services
• 1 - 100 Employee

• Administrative Assistant

  • Provide administrative assistants to Aero Data and Charting, Governance and Standards Groups • Provide biweekly coverage for Aeronautical Information Services front desk assistant• Handle travel arrangements using E2 Travel Solutions System formerly GovTrip• Create and send calendar invites using Microsoft Outlook for Managers Calendars• Record and distribute team meeting minutes, memos, formatting documents, and creating spreadsheets• Continuously connect Video Teleconference Rooms (VTCs) for meetings for the groups in different states• Create agendas for important meetings and distribute important documents• Request bridge lines through General Dynamics system• Order supplies through PCPS system , keep inventory of supplies and maintain supply closet upkeep• Responsible for maintenance and upkeep of three LEXMARK x945e Printers• Responsible for upkeep of hallway display boards and mailroom upkeep and deliver mail to intended recipients• Maintain metro fare cards for customer daily use • Distribute incoming correspondence, including faxes and email, and conduct research on the internet



Todays Office Professionals

• Administrative Assistant/Receptionist

  • Jan 2010 - Jan 2011

  Provided administrative/secretarial support to various companies and law firms •Clerical duties included data entry and output support, printing daily reports, maintaining database integrity sending company emails, mail distribution, faxing, scanning, answering phones, recording and distributing voicemails to appropriate people and departments and assist important clients upon their arrival. Schedule and coordinate meetings, seminars, social functions to include special dinner events

• Administrative Assistant/Receptionist

  • Jan 2010 - Jan 2011

  Provided administrative/secretarial support to various companies and law firms •Clerical duties included data entry and output support, printing daily reports, maintaining database integrity sending company emails, mail distribution, faxing, scanning, answering phones, recording and distributing voicemails to appropriate people and departments and assist important clients upon their arrival. Schedule and coordinate meetings, seminars, social functions to include special dinner events



BELINDA G. WALLACENorthrop Grumman Mission Systems

• Graphics Administrator/Administrative Assistant

  • Jan 2001 - Jan 2009

  Provided lead graphics and administrative support to the customer and SEIP engineers•Modified and developed original art and logos for over a hundred customer products•Assisted in revising and editing technical documentation to ensure proper grammar and format•Scanned grayscale and colored photos, as well as converted illustrations into “photo” format•Composed colored images to specification•Provided archiving, image/briefing archiving, and creating certificates for the customer•Served as backup for the “Weekly Deliverables” data output. Assisted with consolidation of customer inputs into budget write-ups•Provided support, as part of a team, to produce large-scale, complex multi-authored productions•Participated in lessons-learned sessions to offer suggestions to graphic design processes Provided administrative knowledge to a staff of Administrative Assistants when needed; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division



Northrop Grumman Mission Systems

• Graphics Administrator/Administrative Assistant

  • Jan 2001 - Jan 2009

  Provided lead graphics and administrative support to the customer and SEIP engineers•Modified and developed original art and logos for over a hundred customer products•Assisted in revising and editing technical documentation to ensure proper grammar and format•Scanned grayscale and colored photos, as well as converted illustrations into “photo” format•Composed colored images to specification•Provided archiving, image/briefing archiving, and creating certificates for the customer•Served as backup for the “Weekly Deliverables” data output. Assisted with consolidation of customer inputs into budget write-ups•Provided support, as part of a team, to produce large-scale, complex multi-authored productions•Participated in lessons-learned sessions to offer suggestions to graphic design processes Provided administrative knowledge to a staff of Administrative Assistants when needed; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division

• Graphics Administrator/Administrative Assistant

  • Jan 1989 - Jan 2009

• Executive Assistant

  • Jan 1996 - Jan 2001

  Provided support to two Assistant Project managers and their staff of Engineers and Scientists•Excellent knowledge of various software capabilities, which included scanning and graphics packages•Responsible for editing, formatting, and preparing routing memorandum, task agreements, and weekly reports with typing skills at 100+ WPM•Strong skills in technical documentation consisting of monthly reports, document deliverables, presentations and briefings•Processed travel arrangements for local and long distance travel, and sorted project personnel mail; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division

• Executive Assistant

  • Jan 1996 - Jan 2001

  Provided support to two Assistant Project managers and their staff of Engineers and Scientists•Excellent knowledge of various software capabilities, which included scanning and graphics packages•Responsible for editing, formatting, and preparing routing memorandum, task agreements, and weekly reports with typing skills at 100+ WPM•Strong skills in technical documentation consisting of monthly reports, document deliverables, presentations and briefings•Processed travel arrangements for local and long distance travel, and sorted project personnel mail; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division

• Data Communications Operator/Registry Assistant

  • Jan 1993 - Jan 1996

  Received and transmitted highly classified government materials•Organized, controlled and registered classified materials via computer database and hard copy files•Prepared and wrapped classified materials for distribution•Reproduced and distributed large volumes of correspondence to appropriate personnel•Provided assistance with updating, filing and distribution of monthly publications•Provided general administrative assistance to the Registry Manager•Focal point for the central project telephone and ensured the registry was secured at the end of the day•In the absence of the SEIP Registry manager, provided support to the Project in preparation and control of Project/Customer documents, and prepared reports in a computer database•Prepared and maintained all registry files of incoming and outgoing documents; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division

• Data Communications Operator/Registry Assistant

  • Jan 1993 - Jan 1996

  Received and transmitted highly classified government materials•Organized, controlled and registered classified materials via computer database and hard copy files•Prepared and wrapped classified materials for distribution•Reproduced and distributed large volumes of correspondence to appropriate personnel•Provided assistance with updating, filing and distribution of monthly publications•Provided general administrative assistance to the Registry Manager•Focal point for the central project telephone and ensured the registry was secured at the end of the day•In the absence of the SEIP Registry manager, provided support to the Project in preparation and control of Project/Customer documents, and prepared reports in a computer database•Prepared and maintained all registry files of incoming and outgoing documents; Systems Engineering and Integration Project (SEIP) formerly TRW, Command, Control and Intelligence Division

• Administrative Assistant

  • Jan 1989 - Jan 1993

  Responsibilities included word processing, preparation of monthly reports, letters, and routing memoranda•Handled heavy workloads involving creation of computer graphics, preparation of technical documents and briefing presentations•Processed petty cash vouchers, travel arrangements, purchase requisitions and coordination of a variety of customer support services



Northrop Grumman

• Administrative Assistant

  • Jan 1989 - Jan 1993

  Responsibilities included word processing, preparation of monthly reports, letters, and routing memoranda•Handled heavy workloads involving creation of computer graphics, preparation of technical documents and briefing presentations•Processed petty cash vouchers, travel arrangements, purchase requisitions and coordination of a variety of customer support services Responsibilities included word processing, preparation of monthly reports, letters, and routing memoranda•Handled heavy workloads involving creation of computer graphics, preparation of technical documents and briefing presentations•Processed petty cash vouchers, travel arrangements, purchase requisitions and coordination of a variety of customer support services



SWL Inc, Cryptologic Group

• Technical Secretary

  • Jan 1987 - Jan 1989

  Provided secretarial and word processing support to staff engineers. Operated the WANG VS. IBM PC/XT and AT systems•Provided letters, memorandums, messages and technical reports, timesheets, distributed incoming and outgoing mail•Made travel arrangements, and kept records of expense accounts•Maintained an automated system for classified document control and accountability by tracking paperwork and microfiche•Position demanded constant customer interface

• Technical Secretary

  • Jan 1987 - Jan 1989

  Provided secretarial and word processing support to staff engineers. Operated the WANG VS. IBM PC/XT and AT systems•Provided letters, memorandums, messages and technical reports, timesheets, distributed incoming and outgoing mail•Made travel arrangements, and kept records of expense accounts•Maintained an automated system for classified document control and accountability by tracking paperwork and microfiche•Position demanded constant customer interface



Defense Intelligence Agency

• Secretary/Word Processor

  • Jan 1982 - Jan 1987

  Provided secretarial and administrative support to the Command, Control and Communications Branch•Coordinated and maintained office procedures and efficient workflow•Extensive use of operating the Xerox 860 word processor•Produced large manuals and documents, sorted and distributed incoming mail and maintained files of follow-up actions•Composed correspondence and reports for signature arranged itineraries and travel•Used initiate and good judgment to minimize the effect of the absence of the Branch Chief

• Secretary/Word Processor

  • Jan 1982 - Jan 1987

  Provided secretarial and administrative support to the Command, Control and Communications Branch•Coordinated and maintained office procedures and efficient workflow•Extensive use of operating the Xerox 860 word processor•Produced large manuals and documents, sorted and distributed incoming mail and maintained files of follow-up actions•Composed correspondence and reports for signature arranged itineraries and travel•Used initiate and good judgment to minimize the effect of the absence of the Branch Chief