Experience

N2SH Design Studio

• Australia
• Architecture and Planning
• 1 - 100 Employee

• Executive Assistant

  • Aug 2023 - Present



NEPHU - North Eastern Public Health Unit

• Australia
• Hospitals and Health Care
• 1 - 100 Employee

• Administrative Officer

  • Jul 2022 - Present



Inner East Primary Care Partnership

• Australia
• Non-profit Organizations

• Executive and Program Support Officer

  • Feb 2019 - Jul 2022



Pinnacle Group Australia

• Australia
• Business Consulting and Services
• 1 - 100 Employee

• Executive Assistant

  • Feb 2014 - Dec 2018

  About Pinnacle Group Australia Established in 2005, Pinnacle Group Australia delivers customised and innovative solutions that transform organisations and people and drive long-term success. We have a proven track record in our three core services; people development, organisational alignment and strategy development. We work in collaboration with our clients to produce positive social impact. We strive to build a more prosperous and meaningful future in which people, organisations and the community can thrive. For more information, visit: www.pinnacle-group.com.au Show less



Australian Dental Council

• Melbourne, Australia

• Accreditation Officer

  • Apr 2013 - Oct 2013

  - Support to the accreditation director - Project management of site visits to universities, colleges and other educational institutions to assess the various dental programs for the purpose of accreditation. This includes: - Time line management - Liaising with internal and external stakeholders - Coordinating with the school to organise the schedule of the visits which usually ran over 2 days. - Providing schools and assessors with necessary documentation to assist them to fulfil their roles in the accreditation process. - Extensive travel coordination. Each visit consisted of a different team of assessors from domestic and international locations. - Coordination and preparation of board and committee papers - Coordination and preparation of board and committee papers & associated functions - Diary Management - Minute taking - Letter writing Show less



Knox City Council

• Government Administration
• 300 - 400 Employee

• Personal Assistant

  • Oct 2010 - Apr 2013

  - One-on-one assistant role primarily, supporting Manager – Community Wellbeing and supporting the Community Wellbeing team as required - Extensive Diary Management - Coordination and amendments of Council report writing process. - Preparation & progression of a vast variety of other documentation such as budget documentation, business cases - Management of manager’s high volume emails, including responding where appropriate and flagging urgent matters for consideration by the Manager. - Management and navigation of documents stored in Council’s internal data management program - DataWorks. - Administer Manager’s electronic and paper files - Coordinate multiple tasks, set priorities and work to timelines in a complex environment - Work in a team environment across a range of service delivery areas. - Liaise with internal staff members and external community groups, residents, candidates as required and other members of the public that work, live and play in the municipality - Suggest and implement improvements to existing job-share processes, ensuring a smooth transition between job-share partners - Create comprehensive and detailed handover notes for both Manager and job-share partner - Record minutes at meetings and distribute - Preparation of agendas for meetings - Preparation of presentations - Organise catering as required - Organise travel arrangements as required - Dictaphone operation Show less



McArthur

• Australia
• Staffing and Recruiting
• 300 - 400 Employee

• Executive Assistant

  • Feb 2009 - Sep 2010

  - One-on-one Executive Assistant to the Head of Executive Search & Selection VIC & TAS - Extensive Diary Management - Extensive travel arrangements - Liaise with media representatives for advertising - Proof and edit ads for Seek.com.au - Liaise with clients from both private sector and public sector (councillors) - Manage client files - Manage large influx of emails and calls responding to advertisements - Screen and file applications for review by department head - Coordination of all levels of the interview process - Preparation of documentation on candidates to be presented to panel for each level of the interview process - Liaise with candidates and organise travel requirements if necessary for final stage interviews - Large volume letter mail outs to unsuccessful candidates - Developing new processes and procedures to assist in the smoother more timely management of process - Assist preparation of conference presentation materials - Minute taking at weekly meeting and distribution - Preparation of presentations - Dictaphone operation Show less



Lendlease

• Australia
• Real Estate
• 700 & Above Employee

• Executive Assistant

  • Sep 2002 - Jan 2009

  - Working as EA to the Project Director, Senior Finance Officer and Marketing Director- Extensive Diary Management and coordination of meetings- Email and call screening- Preparation and distribution of agendas and minutes of meetings- Developing spread sheets to maintain financial data- Creation of presentations and publications for internal and external clients- Creation of office manuals- Coordinating bulk emails and mail-outs- Preparing follow-up correspondence for executive management- Extensive travel arrangements- Function and conference coordination and planning- Actioning and responding to emails- Reorganising the department’s central filing system to facilitate easy and accurate document retrieval- Adobe Acrobat, Photoshop, Illustrator and InDesign- Personal Assistant duties (running errands, expenses etc.) as required Show less

• Personal Assistant

  • Mar 2001 - Sep 2002

  - Diary Management (8 diaries) and administrative support to 8 Development Managers plus personal assistant tasks to Manager- Create various types of submissions, expressions of interests and reports- Travel arrangements- Assist Events Coordinator- Mentor/supervise Office Junior- Created submission library and maintain it