Office Administration Manager

• Jun 2022 - Present

International Logistics Coordinator AP/AR Management Plan, coordinate and manage all administrative procedures and systems, and supervise other office activities International Logistics Coordinator AP/AR Management Plan, coordinate and manage all administrative procedures and systems, and supervise other office activities

AP/AR Officer

• Oct 2019 - Present

A. ACCOUNTS PAYABLE 1.Process all payables: a. supplier invoices b. International and Urgent payments c. Employee reimbursements d. Trade finance payments e. American Express statements & payments 2. Weekly payment run 3. Vendor reconciliations and follow up of resolutions/supplier credit notes 4. Supplier setup & maintenance B. ACCOUNTS RECEIVABLE 1. Daily processing of bank transactions and reconciliations 2. Collections and follow up 3. Debtor reconciliations and follow up of resolutions/debtors credit notes 4. Customer setup and maintenance C. Answer internal/external queries via phone & email D. Assist Commercial Manager with adhoc duties E. Develop & maintain Procedure notes F. Other administrative duties as requested/assigned G. Inventory invoice- receiving stock F. International Logistics Coordinator Show less

Accounts Payable Officer

• Sep 2019 - Oct 2019

Account Allrounder

• Jul 2019 - Aug 2019

Payment allocation to customer accounts as per Cash Receipt (Navision) • Process Purchase invoices and data entry • Sales/Purchase Credit Note processing • Process Sales Order and invoicing • Organizing and filing • Monitoring accounts inbox & ensuring all invoices pushed into workflow in timely fashion • Handle incoming phone calls & incoming email enquiries • Assist with any other admin duties as required Payment allocation to customer accounts as per Cash Receipt (Navision) • Process Purchase invoices and data entry • Sales/Purchase Credit Note processing • Process Sales Order and invoicing • Organizing and filing • Monitoring accounts inbox & ensuring all invoices pushed into workflow in timely fashion • Handle incoming phone calls & incoming email enquiries • Assist with any other admin duties as required

Purchasing Officer

• Feb 2019 - Mar 2019

Administer on-line purchasing systems(Pronto and Redmap) Research potential vendors, Compare and evaluate offers from suppliers Prepare and process purchase orders for supplies and equipment. Maintain records of goods ordered and received. Maintain updated records of purchased products and delivery information. Suppliers database updation. Administer on-line purchasing systems(Pronto and Redmap) Research potential vendors, Compare and evaluate offers from suppliers Prepare and process purchase orders for supplies and equipment. Maintain records of goods ordered and received. Maintain updated records of purchased products and delivery information. Suppliers database updation.

Finance Administrator

• Mar 2017 - Jul 2018

• Scanning and validating all invoices through EPHESOFT • Maintain employee data on FlexiPurchase (card mapping, account creation, acquit credit card transactions) • Credit card reconciliation using FlexiPurchase • Month end/Mid month reconciliation and Journal posting on PRONTO • Sorting and processing Accounts incoming mails • Filing and archiving • Data entry of general (non-stock) invoices for nominated business units • Supplier set ups and updates in PRONTO • Processing of suppliers invoices and payments using BATMAN and PRONTO • Forwarding invoices to OCR • Duplicate invoice deletion from BATMAN • Processing petty cash accounts, Expense Claims Reimbursement • Reception relief (whenever required) • Credit Application processing Show less

Account Administration

• Feb 2016 - Nov 2016

• Processing for Account Payable and Receivable • Client’s database management on MYOB Account Right Software • Reconciliation of customers / suppliers statements • Credit application processing • Processes payments run using cheque and electronic fund transfers (EFT), EFTPOS • Processing petty cash accounts • Filling and archiving. • Docket Processing using in house software. • Payroll processing. • Phone answering and general data Entry • Sending statements of account by email and mail. • Other office duties as per requirements. Show less

Administration Officer

• Feb 2015 - Dec 2015

• Communication with clients through phone calls, emails & face-to-face contact • Mail receiving and distributing incoming mail, collecting and dispatching outgoing mail • Client meeting arrangements and clients Database management on Australian Taxation Office • Compiling of documents for executions and lodgments (ITR,BAS,IAS,CTR Signup follow-up with clients) • Update and maintain client’s data on MYOB Essential Software • Responsible for the integrity of the Debtors Ledger • Maintains company fleet card accounts • Softcopy & Hardcopy Bindings • Scanning, Filling and other office work as required Show less