Executive Administrator

• Nov 2022 - Present

Senior Administrative Assistant / Bond & Specialty

• Dec 2020 - Nov 2022

Administers high-level support to the Regional Vice President and managing directors for the Northwest region. • Handles complex administrative assignments assisting senior management and regional underwriters. • Facilitates overall regional department operations exercising considerable discretion and independent judgment. • Coordinates with corporate office and regions regarding practices/procedures within authority levels. .• Onboarding of new employees, travel and event coordination, expense reporting, marketing presentations, and supplies. Show less

Executive Assistant

• May 2013 - Apr 2020

Provided executive support to President/General Manager, CFO, and executive team for a global aerospace manufacturing company. • Worked closely with President/General Manager and executive leadership team to support corporate directives. • Reduced expenses by coordinating corporate domestic, and international travel. • Improved overall productivity by expertly managing multiple executive calendars with competing priorities. • Generated cost savings by negotiating corporate contracts and overseeing department budgets and expenditures. • Coordinated all staff and employee communication meetings, corporate events, and strategic planning events. Show less

Executive Assistant

• Nov 2012 - May 2013

Provided executive support to the General Manager, board, and committees for the second-largest homeowner association in western Washington. • Assisted General Manager in optimizing daily association operations while overseeing budgets and contracts. • Scheduled and facilitated meetings; set up conference rooms, attended monthly association meetings, and recorded meeting minutes. • Developed a performance-driven workforce by managing all phases of recruiting, hiring, payroll, and HR-related issues. • Collaborated with employees, board, volunteers, and homeowners to optimize office activities. • Introduced an innovative system of monitoring and reporting service levels to deliver superior administrative support. Show less

Executive Assistant

• Dec 2009 - Apr 2012

Provided executive support to President/COO, Vice President of Product Management, and Vice President of Marketing. • Coordinated and organized corporate 2010 Vancouver Olympics events for customers and executives. • Successfully supported COO and VP level executives with complex travel and with differing priorities. • Prepared and presented ISO 9001 and 14001 executive meetings in adherence to ISO requirements. • Maintained executive payroll timesheets, vacation scheduling, and coordinated recruitment process. • Scheduled executive annual reviews, bonus tracking, and processed executive expenses and salary adjustments. • Maintained yearly trade show calendar and budgets, marketing collateral inventory, and purchase order processing. • Conceptualized and orchestrated monthly and quarterly executive management review meetings. Show less

Assistant to VP of Sales and Marketing

• Jun 2008 - Dec 2009

• Coordinated and processed domestic and international travel, monitored traveler logistics, generated expense reports and assisted in reconciling corporate credit card charges. • Maintained meeting schedules, coordinated in-house training and sales awards events. • Supervised reception staff and provided oversight of general facilities. • Monitored monthly sales targets to identify product lines that needed additional promotion to maximize profits. • Coordinated and processed domestic and international travel, monitored traveler logistics, generated expense reports and assisted in reconciling corporate credit card charges. • Maintained meeting schedules, coordinated in-house training and sales awards events. • Supervised reception staff and provided oversight of general facilities. • Monitored monthly sales targets to identify product lines that needed additional promotion to maximize profits.