Experience

Younger Partners

• United States
• Leasing Non-residential Real Estate
• 1 - 100 Employee

• Senior Property Assistant

  • Nov 2014 - Present

   Answer the main leasing, property management and tenant maintenance phone lines  Dispatch tenant work orders and enter accurate and timely updates to the project’s work order system  Distribute after hours HVAC requests to engineering and accounting for billing and programming purposes.  Maintain tenant work order e-mail on an daily basis.  Prepare stanchion signage as well as safety and repair signage when necessary  Handle tenant, vendor and prospective tenant walk-ins  Assist with tenant and vendor related interface as required  Assist with leak and waterproofing issues and special projects  Coordinate concessionaires  Assist Operations Manager with tenant relations as required  Responsible for obtaining tenant holiday counts  Responsible for ordering and delivering tenant gifts  Clerical support to property management and on-site owner representatives  Filing and file maintenance (including maintaining updated on-site storage lists)  Copy and mail monthly tenant statements  • Accounts Payables – Review all invoices coming in to the payable system or hard copy invoice for accuracy and verify proper backup is attached. After review and coding, the invoices are forwarded to Property Manager for approval. When checks are received, review for accuracy and prepare all checks for mail out to all vendors. • Accounts Receivable – Prepare monthly rent payments and do all deposits by remote deposit in the office. Prepare paperwork for manager to approve for posting. Currently learning the aging report. • Interacting with the tenants, contract workers, vendors and leasing agents that come to the building. • Filing as necessary; prepare Lease Abstract, create and maintained all Tenant and Vendor Files, maintain Certificates of Insurance for vendors/tenants. . Handle collections of rent payments . Cash Projections . Deposit of rent checks . Fluently use Word, Excel, Yardi, Impak, Nexus Show less



JLL

• United States
• Real Estate
• 700 & Above Employee

• Property Administrator

  • Jan 2012 - Nov 2014

  • Accounts Payables – Review all invoices coming in to the payable system or hard copy invoice for accuracy and verify proper backup is attached. After review and coding, the invoices are forwarded to Property Manager for approval and entering into payables system. When checks are received, review for accuracy and prepare all checks for mail out to all vendors. Then, copies of checks and backup are filed with the invoice for each vendor. Research any disputes. • Accounts Receivable – Prepare monthly rent payments and take to bank for deposit. Prepare paperwork for manager to approve for posting. Currently learning the aging report. • Answer telephone and screen calls for appropriate personnel; write up messages and deliver messages to personnel or voice mail; greet guests and notify personnel of incoming visitors; accept deliveries/packages; • Interacting with the tenants, contract workers, vendors and leasing agents that come to the building. • Filing as necessary; prepare Lease Abstract, create and maintained all Tenant and Vendor Files, maintain Certificates of Insurance for vendors/tenants. • Maintains Vendor Contracts to keep them up to date • Receive work order request by phone or in person; write up work order, email or call engineer, and distribute to engineers/janitorial; write up Security work orders and give to Security Guards; maintain office file of reports. • Assist in coordinating the schedule of building activity including move-ins / move outs; holiday, tenant or vendor functions by verifying that insurance on file is accurate and sending out communications that is requested. Show less



DialAmerica

• United States
• Outsourcing and Offshoring Consulting
• 700 & Above Employee

• Adminstrative Assistant II

  • Feb 2005 - Jul 2011

  Payroll, PTO, Schedules, enter new hire paperwork, file, order supplies, removals, invoices, interact with associates, and any other office duties. Payroll, PTO, Schedules, enter new hire paperwork, file, order supplies, removals, invoices, interact with associates, and any other office duties.