Experience

Wealmoor Ltd

• United Kingdom
• Food and Beverage Manufacturing
• 100 - 200 Employee

• Executive Assistant to CEO and EC

  • Nov 2018 - Present

  • Provide effective and efficient administrative & general support required by the Executive Chair & CEO in leading the organisation. • Anticipate their needs knowing their schedule, responsibilities, goals & deadlines and exercise good judgment in responding to all circumstances, predictable and unpredictable, based on those needs. • Assist with meeting agendas and preparation, taking minutes of meetings where appropriate. Follow up action points as directed. • Coordinate travel plans, itineraries, visa applications for the business. For the wider teams report 'request for international travel with objectives’ for timely EC approval. • Follow up business leads to support cultivation of on-going relationships. • Keep up to date company presentations, reports, databases and media channels. • Event organisation e.g. Fruit Logistica, meetings, presentations, conferences, briefings. • Hospitality for EC & CEO & visiting clients. • Promote a high level of professionalism within the office environment devising and maintaining office systems, including data management and filing. • Maintaining an accurate and up to date annual calendar of events. • Competitive sourcing of stationery for the business including order placement and order traceability through to delivery. • Supervise Receptionist, responsibilities and security cover. • Monitor, reconcile report company expenses/credit cards/petty cash/use of mobile phones. • Adhoc contracts management for service and cost effectiveness including taxi providers & site security • Administrate company email. Show less



London Regional Properties c/o Hilton Green Park

• London, United Kingdom

• Personal Assistant to General Manager

  • Nov 2017 - Sep 2018

  • Managing General Manager’s diary ensuring effective prioritisation of activities and making any necessary meeting or travel arrangements • Organising and co-ordinating arrangements for meetings and events including document preparation, agendas, presentations and taking and distribution of minutes of meetings • Processing correspondence, and dealing with phone calls, general enquiries, complaints and guest feedback on behalf of the General Manager • Carrying out general office duties and administration including stationery requisitions, purchase orders and expenses • Maintaining a high level of confidentiality and integrity at all times • Involved in refurbishing project: sourcing suppliers, dealing with contracts, preparing documents for the project team, PP presentations, etc. Show less



The Prince Akatoki London

• United Kingdom
• Hospitality
• 1 - 100 Employee

• Personal Assistant to General Manager

  • Mar 2016 - Nov 2017

  • Coordinating all aspects of hotel administration • Diary Management for General Manager • Monitoring emails for General Manager • Preparing all paper work for meetings for General Manager • Drafting emails for General Manager • Helping Hotel HR Manager with admin duties: preparing new employee files, set up, managing the induction period, etc. • Arranging meetings, attending various meetings, minutes taking, typing and sending out minutes • Assisting various departments with reports, presentations, databases and ad-hoc duties • Dealing with various enquiries over the phone or emails • Auditing and updating information on own website as well as on third parties websites • Responding to TripAdvisor and other review sites • Using MS Office (Word, Excel, Outlook, Power Point) on a daily basis • Raising Purchasing Orders, chasing for invoices, payments, using Procure Wizard system • Maintaining various internal lists (phone list, holiday requests, etc.) • Ordering stationary and printed stationary Show less



The Global Grange Head Office

• London, United Kingdom

• Sales Administrator

  • Jan 2013 - Mar 2016

  • Arranging meeting, attending sales meetings, minutes taking • Assisting Sales Managers with their duties-reports, online biddings, presentations, graphs, etc. • Dealing with various enquiries over the phone or email • Database management • Maintaining online comments and reporting a feedback to Operations Manager • Co-ordinating Annual Corporate Events: invites, RSVP’s, guests’ lists, name badges, hosting reception at events, etc. • Handling all incoming/outcoming post, couriers, packages, deliveries • Using MS Office (Word, Excel, Outlook, Access) on a daily basis • Ordering stationary, printed stationary, business cards • Photocopying, faxing, scanning, filing Show less