Experience

Kleinfelder
• United States
• Civil Engineering
• 700 & Above Employee
• Administrative Supervisor

  • Apr 2018 - Present

Gulf Copper and Manufacturing
• United States
• Maritime Transportation
• 1 - 100 Employee
• Office Manager

  • Apr 2014 - Apr 2018


Gulf Copper

• United States
• Shipbuilding
• 1 - 100 Employee

• Accounting Clerk

  • Jul 2009 - Sep 2013

   Contract Management – open and closing of job/items, update of contract status/customer information, entering and updating all budget information in accounting software modules  Project Analysis – produce and review cost reports for validation of cost posted to customer jobs, summarize & communicate key points to project manager & upper management, identify any anomalies and resolve quickly  Project Maintenance – Close out job/items & contracts when complete and ensure appropriate documentation is received to support closing, perform ongoing maintenance of purchase orders and time and materials to ensure finalization and costs are in line with customer agreement, ensure job cost entries are complete and accurate per customer agreement  Billing Initiation – prepare preliminary invoice for review by project manager, ensure all necessary documentation is in receipt and costs for billing period are accounted for, make adjustments and initiate corrections as needed to ensure validated cost are billed  Document Control –posting of cost & billing reports, initiating the locating of missing support documents and ensure proper processing and filing (AP invoices, timesheets, purchase orders, job completion reports, contracts, pre job budgets, etc.), journal entries  Payroll – timekeeping, data entry, document control, assisting payroll manager in processing payroll weekly and ensuring all hours are allocated correctly  Accounts Payable – researching and resolving AP invoice discrepancies, entering invoices, preparing vendor checks, coding non purchase order invoices, ensuring invoices are authorized and received, maintaining AP log of un-posted invoices and vendor communications, communicating with managers and various departments  Special Projects – submitting purchase orders, assisting controller with budgeting and creating forecasts for corporate, & assisting VP of Capital Projects with insurance claims from hurricane damage



CDC, INC.

• Construction
• 1 - 100 Employee

• Administrative Assistant

  • Feb 2009 - Jul 2009

   Prepare and collect contracts, liens, and certificates of insurance  Handled payments and deposits as well as created checks and invoices  Produced spreadsheets to monitor budget, and maintained personal and business financials  Duties as personal assistant to President such as keeping record of appointments, making travel arrangements, errands  Managed residential rental properties & a leased commercial building on behalf of President  Various secretarial duties such as: filing, correspondence, answering phones, taking messages, making business calls.