Experience

Community Resources, Inc.

• United States
• Non-profit Organizations
• 1 - 100 Employee

• Accounts Payable Specialist

  • Aug 2022 - Present

  • Open, date stamp and distribute incoming mail daily. • Process payable invoices for payment. • Get all necessary approvals. • Verify all backup documentation is in place before paying an invoice. • For purchase orders, verify signatures and coding. • Code the payables with a batch ticket or stamp and approved by the AP Coordinator. • Enter payables into MIP, post and run pre-check. • Get pre-check approved by the CFO. • Run checks and get checks signed by the CEO. • Mark invoices paid and mail the checks out. • File all paid invoices and reports created during the processing of payables. • Receive in all POS and file them to await invoice or receipt. • Enter all manual checks on a weekly basis and ensure all receipts have been received. • Record all checks and cash retrieved into the cash log daily and turn them over to AR daily. • File all paid invoices weekly. • Process a check run at least twice per week. • Process monthly DCF provider payments. • Process DCF respite payments. • Process 1st of the month billings (rent, consultants). • Replenish petty cash. • Process all Outreach payables. • Maintain vendor database, including all 1099 information and establishing new vendors. • Process monthly client checks. • Follow up with all missing receipts required for POS, invoices and manual checks. • Investigate all past due balances and late fees, before paying the invoice. • Post all receipts to the appropriate account spreadsheets for awaiting invoice (Visa, Gulf, HD, Staples, etc?) • Maintain sufficient check and purchase order supplies (computerized and manual). • Other Accounting/Administrative job responsibilities as required. Show less



TRUMPF North America

• United States
• Machinery Manufacturing
• 700 & Above Employee

• Maintenance Administrator

  • Mar 2022 - Mar 2023

  1. Project coordination and management, ability to handle multiple projects simultaneously. 2. Develop and maintain department's KPIs, support budget planning/control and expense monitoring. 3. TPM (total productive maintenance) system and program management. Including coordination and prioritization of machine and systems repairs utilizing internal and external resources. 1. Provide administrative support to the manager and supervisor levels of facilities operations. Takes maintenance requests, distributing and closing out work orders as required. Coordinates service requests as needed. 1. Assists with the initiation of purchase orders as requested by management or other involved parties. 2. TUS fleet management: vehicles record keeping - registering and licensing, maintenance - maintain vehicle service and inspection records to ensure compliance with manufacturers' servicing schedules or leasing companies, maintenance requirements. Ensures vehicles are cleaned and fueled, responsible to inspect vehicles condition before pickup and when their returned and keep them in good working order. 1. Inventory management for maintenance related materials and supplies. 2. Additional work consisting of overtime and/or on call duties may be required with this position. 3. Other related duties as designated by the department manager. Show less



Insurity

• United States
• Software Development
• 700 & Above Employee

• Collections Specialist

  • Apr 2019 - Jan 2021

  Responsible for the on-going collection efforts by communicating effectively with clients Actively maintain positive and strong relationship with company Vendors Performing account/payment reconciliations Convert Vendors to E-payments Assist Vendors with daily requests Assist Tax Accountant with payment processing for taxation notices due Assist HR in payment processing for Employee Quarterly/Monthly benefits Process company's Vendor payments; assist the Vendor in payment account set up Execute weekly Vendor payment Forecast budget for Executive Leadership Team's reference Upon research/audit, verify validity of account discrepancies by obtaining and investigating information from sales, service department, and from customers Ensures the completion and maintenance of all required Accounting Department paperwork, records and documentation. Work efficiently along with clients/vendors within the following systems: MS Word, Excel, Adobe and Adobe Reader, SIMPL, Bill.com, National Bank of Canada, Webster Bank Work alongside the property manager to assist new Vendors with events Show less



iStar

• United States
• Real Estate
• 100 - 200 Employee

• Administrative Assisstant/ Office Consultant

  • Nov 2018 - Feb 2019

  • Answer incoming phone calls from clients and servicers • Administrative tasks: scanned files, processed paperwork, sorted and distributed incoming mail and packages, filed paperwork, accordingly, ordered office supplies, and maintained lobby and kitchen area • Schedule meetings for management and set up conference room for meetings • Prepare and deliver deposit checks to appropriate out-of-state banks • Process invoices and reports using Excel and Yardi • A/R weekly report for leasing • Proofread briefs and memos for Servicers utilizing MS Word and Outlook • Maintain meeting agenda and necessary documents for each Servicer Show less



Travelers

• United States
• Insurance
• 700 & Above Employee

• Administrative Assistant

  • Feb 2017 - Mar 2018

  Group 1 – Volume o Process request for high valued property insurance coverage/cancellation o Process rates/policies and submissions in CL Portal o Process billing information from MS Excel spreadsheets Group 2 – Systems/Work used o Generate/ work through systems such as: MS Office programs (Word, Excel), Access, EPW, CL Portal, Transaction Manager, Document Repository, Core Logic ( program accessed online to create/generate flood certificates). o Create policy binders for property insurance and send completed packets to agents. o Process specific edits request by supervisor for insurance policies Group 3 – Customer Service o Reach out to insurance providers to confirm/retrieve information pertaining insurance member(s) o Create/ mail out property insurance certificates, flood certificates, and endorsements o Correspond to email requests requesting flood and property certificates, and property endorsements to requestor o Answer phone calls requesting customer insurance policy info as well as fulfill clerical duties such as: faxing, mailing, and scanning documents Show less



Cigna Healthcare

• Hospitals and Health Care
• 700 & Above Employee

• Administrative Assistant

  • Oct 2015 - May 2016

  o Correspond to requests regarding insurance claims o Use email or letter to respond to those requests o Data entry o Phone conferencing o Use fax machine o Mail out copies of requested member information o File requested documents into database o Train employees on systems o Correspond to requests regarding insurance claims o Use email or letter to respond to those requests o Data entry o Phone conferencing o Use fax machine o Mail out copies of requested member information o File requested documents into database o Train employees on systems



Novitex Enterprise Solutions

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Accounts Receivable Customer Service Representative

  • Apr 2015 - Jul 2015

  Open mail and prepare for scanning o Program mail processing equipment o Use scanner to perform scanning and imaging o Identify, sort and classify documents o Use computer to perform data entry o Update computer records Open mail and prepare for scanning o Program mail processing equipment o Use scanner to perform scanning and imaging o Identify, sort and classify documents o Use computer to perform data entry o Update computer records