Experience

Urban N. Zink Contractor, Inc.

• United States
• Construction
• 1 - 100 Employee

• Estimating Coordinator

  • Apr 2023 - Present

• Administrative Project Coordinator

  • Jun 2022 - Present



Fishman Flooring Solutions

• United States
• Wholesale Building Materials
• 100 - 200 Employee

• Sales Administrative Assistant

  • Dec 2019 - Mar 2022

  • Provide administrative sales support to a Sales Team of 35, Including the Vice President of Sales, Executive Vice President and Director of Marketing. • Work on various vendor projects as needed at the direction of the VP, Sales. • Works with VP, Sales to ensure customer pricing is up to date. • Support sales leaders with scheduling customer meetings, booking travel, and securing hotel accommodations. • Attend sales meetings, record/distribute meeting minutes, and assign follow-up actions as needed. • Book meeting venues and serve as the main point of contact for sales events and conferences. Booked Virtual Tradeshows during COVID. Schedule conferences and events (Surfaces, NAFCD). • Maintain sales promotions and price increase calendar for the Sales Team. • Report daily sales metrics and numbers for the Executive Team. • Provide regular reporting on sample placement, display productivity and promotion results. • Process business card or QR codes via Regency 36. • Act as administrator for Fishman’s CRM software. • Enter tickets, resolve issues, and act as the liaison between Fishman and CRM Company. • Add new Sales Reps to background TDF system and inactivate old reps. • Process samples and create sample accounts for Sales Reps. • Create credit PO's and prepare incentive rebate contracts for customers per Sales and Accounting teams. • Process Sales Representative inquiries related to orders, product replacements, and credits. • Track, reconcile, and submit monthly expense reports and credit card statements. • Verify, update, and maintain customer account information to keep current for online orders. • Utilize reporting system (MITS) to run reports of various levels. • Provide written correspondence as needed. • Ensure company information (email, cell phone, and branch listings) are updated and posted internally. • Provide general administrative support to other functional departments as needed. Show less



Spartan Surfaces

• United States
• Wholesale Building Materials
• 100 - 200 Employee

• Office Manager & Systems Administrator

  • Nov 2014 - Aug 2019

  Customized and implemented a fully integrated business management solution designed specifically for flooring retail and distribution. Transferred data from several stand-alone applications to include all information from Quickbooks. Populated the system with current stock and inventory, financials, sales and purchase orders, customer and vendor information, and various documentation. The system increased employee productivity by streamlining sales processing, mobile data access, inventory management, business intelligence, and accounting. Show less

• Office Manager & Personal Assistant to CEO

  • Nov 2014 - Jan 2017

  Responsible for the general and specific office duties for three businesses, one being a small Chemical, Biological, Radiological, and Nuclear defense contractor. Performed receptionist duties responsible for greeting customers and clients, answering multi-line phones, receiving and distributing mail, and coordinated the maintenance, cleanliness, and overall presentation of the facilities. Maintained library in accordance with current ISO standards to ensure successful audits. Performed HR duties, training, personnel files, resumes, timesheets, payroll, and policy development. Managed contracts and corporate files to include government bids and proposals. Maintained personnel and office/conference room schedules and calendars, arranged travel, and coordinated events. Show less



QuickSilver Analytics, Inc

• United States
• Defense and Space Manufacturing
• 1 - 100 Employee

• Admin/Accounting/Production/Procurement Coordinator

  • Aug 2010 - Jun 2012

  Production Coordinator: • Create Purchase Orders using Peachtree for supplies needed to build the CBRN kits and maintain inventory. • Place orders with vendors for the supplies needed. • Take and Receive orders and kits from customers. • Prepare the contract reviews and packing slips for the customer orders. • Contact customers with shipping dates and other information regarding their order. • Build kits in the production room to ensure timely delivery to the customers. In charge of building Biskits, S3 and SAS kits from start to finish and have their components radiated. Show less



QuickSilver Analytics, Inc

• United States
• Defense and Space Manufacturing
• 1 - 100 Employee

• Administrative Assistant & Accounts Payable

  • Sep 2008 - May 2010

  Administrative Duties: • Responsible for the general and specific office duties involved in the operation of a small defense contractor business serving Chemical, Biological, Radiological, and Nuclear (CBRN) customers• Responsibilities include, but are not limited to, answering multiline telephone and intercom systems, receiving and distributing mail, booking and managing employee travel, monitoring and requisitioning office supplies and refreshments, and maintaining travel and corporate files• Reports directly to the corporate Business Manager and accomplish the various tasks he assigns me• Filing maintenance includes creating and managing current year contract, bid & proposal, and marketing files as well as archiving historical and legacy files• Maintain Library log in accordance with current ISO standards to ensure compliance with future audits• Maintain personnel and office/conference room schedules and calendars• Schedule and coordinate all holiday and special occasion events• Maintain employee information and resumes• Compiles official staff meeting minutes• Responsible for customer point of contact information• Responsible for all official outgoing correspondence• Receptionist duties including greeting visitors and clients, and maintaining daily employee sign in/out logs• Responsible for coordinating the maintenance, cleanliness, and overall presentation of the facility • Recently written and compiled an Operations Manual for duties of an Admin and Accounts Payable Show less

• Administrative Assistant

  • Sep 2007 - Sep 2008

  Administrative Duties: • Responsible for the general and specific office duties involved in the operation of a small defense contractor business serving Chemical, Biological, Radiological, and Nuclear (CBRN) customers• Responsibilities include, but are not limited to, answering multiline telephone and intercom systems, receiving and distributing mail, booking and managing employee travel, monitoring and requisitioning office supplies and refreshments, and maintaining travel and corporate files• Reports directly to the corporate Business Manager and accomplish the various tasks he assigns me• Filing maintenance includes creating and managing current year contract, bid & proposal, and marketing files as well as archiving historical and legacy files• Maintain Library log in accordance with current ISO standards to ensure compliance with future audits• Maintain personnel and office/conference room schedules and calendars• Schedule and coordinate all holiday and special occasion events• Maintain employee information and resumes• Compiles official staff meeting minutes• Responsible for customer point of contact information• Responsible for all official outgoing correspondence• Receptionist duties including greeting visitors and clients, and maintaining daily employee sign in/out logs• Responsible for coordinating the maintenance, cleanliness, and overall presentation of the facility • Recently written and compiled an Operations Manual for duties of an Admin and Accounts Payable Show less