Ashley Rubalcava
Office Manager at AirKinetics- Claim this Profile
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Topline Score
Bio
Credentials
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Human Resources Certificate
National UniversityAug, 2015- Oct, 2024
Experience
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Emissions Source Testing-AirKinetics, 25 Years servicing CA, HI, AZ, NV, WA & OR
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United States
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Environmental Services
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1 - 100 Employee
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Office Manager
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Jan 2016 - Present
➤ Efficiently conducting employee reviews, maintaining company handbook, staff development, and payroll approval.➤ Effectively saved the company 15% annually by implementing containment measures related to benefits and overhead.➤ Expertly managing employee benefits which include life insurance, health care benefits, workers comp, and 401K.➤ Successfully conduced needs assessments and reviews which increased retention by 20% in 2018, 2019, and 2020.➤ Consistently reviewing insurance certificates, PTO requests, client contracts, and arranging various company travel.➤ Accurately completing JTS reports, updating invoice and percentage spreadsheets, and uploading invoices to LAN.➤ Strategically scheduling employee and OSHA training, reviewing accident reports, and conducting background checks.➤ Effectively completing log payments in QBO, following up with past due invoices, and managing lines of credit.➤ Successfully creating journal entries, reviewing the weekly Operating Capital Report, and managing 1099 filing.➤ Creating, implementing, maintaining and managing the HR department and DOT program, while initiating a PEO system.
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Symantec
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United States
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Software Development
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700 & Above Employee
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Associate Authentication Analyst
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Jan 2014 - Dec 2016
➤ Consistently analyzed and reviewed highly sensitive documents and emails to ensure maximum customer service.➤ Successfully recommended procedures and services to maximize operational efficiencies and customer satisfaction.➤ Expertly utilized MMAVIS, OPS, SalesForce, Oracle, and Microsoft Office on a daily basis per company regulations.➤ Methodically prioritized tasks to ensure deadlines were met, orders were fulfilled, and systems were completed on time.➤ Effectively provided both positive and critical feedback to teammates to increase service and meet company goals.➤ Skillfully collaborated with other team members and leadership to provide support for annual audits and control reviews.➤ Efficiently strategized with the marketing team, supply chain, and sales department to help drive growth and sales.➤ Accurately provided updates to management including performance gaps and any recommendations to close gaps.
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Apple
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United States
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Computers and Electronics Manufacturing
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700 & Above Employee
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Specialist
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Jan 2008 - Dec 2014
➤ Effectively spearheaded employee orientations, maintained a successful mentor team, and provided critical feedback.➤ Successfully resoled conflict between team members and worked as a bridge between staff and the management team.➤ Efficiently worked with management to meet goals and metrics as well as provide high levels of customer service.➤ Consistently worked with management to develop and execute recruitment plans and ensure proper job postings.➤ Skillfully reviewed applications, completed the interview process, and maintained record of employment documentation.➤ Expertly assisted customers in finding the right products to meet their needs to ensure excellent service standards.➤ Accurately finalized transactions with customers on the POS system and monitored inventory levels to maintain stock.➤ Effectively motivated team to successfully exceed metrics and goals along with building connections with customers.
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Education
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2014 - 2015
National University
Bachelor Degree, Management & Human Resources -
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Santiago Canyon College
Associate of Arts - AA, Liberal Arts
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