Financial Control Officer

• Jul 2021 - Present

Accounts Payable Officer

• Nov 2016 - Jun 2021

Reporting directly to the Financial Services Manager (FSM), a summary of my duties and responsibilities as supervisor includes: To investigate and process complex payable accounts operations at the Common Service Delivery Point (CSDP) by managing all accounts payable related queries sent to the organisational mailbox, finding solutions to operational problems using initiative, judgment and discretion, and referring highly complex and sensitive cases to the FSM; To supervise and manage the performance of ten (10) Accounts Payable Assistants (APAs) by monitoring volume of work, ensuring workload is evenly distributed, monitoring work quality and accuracy, preparation of monthly performance reports, planning the APAs' leaves and ensuring time sensitive transactions are duly processed and that service standards are respected; To provide financial/accounting advice and services to the CSDP and its client mission by developing and maintaining a comprehensive knowledge of the Financial Administration Act, financial directives (e.g., Travel Directive, hospitality guidelines, FSDs), SAP software and changes to coding structures of the Department; To develop and recommend procedures to the ensure the effective provision of financial services to the client missions by reviewing broadcast messages and other instructions to determine the impact of new/enhanced procedures and systems on the mission’s financial administration, developing written instructions and procedures for MCO/MAO/FSM approval, analyzing existing procedures and recommend improvements, and identifying recurring problems/issues and recommending procedural changes to prevent future occurrences; and Perform other duties, such as acting as backup to other administration staff at CSDP and liaising with representatives of the local government or other diplomatic missions. Show less

Senior Project Accountant

• Oct 2013 - Oct 2016

As a project controller I am accountable for monitoring the progress of projects, investigating variances, monitoring expenses, approving project billings and ensuring that invoices are issued to customers and payments collected accurately and timely. My tasks include:  Maintain project-related records including contracts, contract documentations, change orders, and other necessary documents related to the project  Authorize the transfer of expenses into and out of project-related accounts  Review supplier invoices related to a project  Review overhead charges to be applied to a project  Review account totals related to project revenues and expenses  Investigate project variances and submit variance reports to management  Confer with Accounts Receivable team regarding unpaid contract billings with emphasis on aged receivables beyond 30 days  Review and approve all project-related billings to customers ensuring completeness and accuracy of supporting documents  Investigate all project expenses not billed to customers  Analysis of financial statements and monthly reports which includes P&L trend analysis.  Monitoring and analysis of Balance Sheet account reconciliations – propose resolutions on reconciliation issues and long outstanding balances  Preparation and maintenance of the Percentage of Completion (POC) report to monitor the progress of the project handled  Preparation of the Monthly Cash Summary Report  Effectively communicate with Project Managers (PM) and the Group Controller in the US regarding contract documents, change orders and other contract modifications, approvals, and any other project-related concerns/issues  Compile information for internal and external auditors, as required  Other tasks as assigned Show less

Accounting Head

• Sep 2011 - May 2013

Responsible for all areas relating to financial reporting, developing and maintaining accounting principles, practices and procedures to ensure accurate and timely financial statements. Supervises six (6) staff accountants and is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner. An Accounting Head is responsible for following critical finance functions:  Monthly Reports – Bank Reconciliation, Sales & Collection, Aging of Receivables, Inventory Movement, Cashflow Statement, Balance Sheet, Income Statement, and Variance Analysis on Actual Cost vs Budget  Checking and Verification – Purchase Requisition and Purchase Orders, Request for Funding and Request for Payments, Contracts, Petty Cash Fund, Revolving Fund, Commission Fund, Excavation Fund, Overriding Commission of Consultants, Commission Disbursements, Payroll, Journal Vouchers, Travel Invoices, Harvest and Inventory Reports, Interment Application Forms, and Tax Returns and Certificate of Withholding Tax.  Supports Budgeting and Forecasting activities  Monitors and develops effective and efficient accounting system to ensure timely and accurate reports.  Advises staff regarding handling of non-routine transactions.  Assists in the development and implementation of new procedures and features to enhance workflow in the accounting department.  Provide orientation and training to new and existing staff as needed.  Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.  Work with each direct report to establish goals and objectives for each year and monitor progress to enhance professional development of staff.  Responds to inquiries from the President, Overall Finance Head and other Finance and firm-wide managers regarding financial results, special reports and the like.  Attends bi-weekly meeting with the Top Management and Department Heads. Show less

Real Estate Data Analyst

• Mar 2008 - Aug 2011

Responsible for the creation and maintenance of Retail Real Estate related master data and ensures the integrity of the data and conformance with global data standards and procedures.Proactively identifies opportunities for cost reduction by data standardisation and challenging data requests which are inconsistent with content strategies or cause unnecessary costs to be incurred. Responds to enquiries related to the master data and its functionality. Inform any errors to data providers and proactively follow up to ensure resolution is achieved.For data cleansing projects, performs data analysis, mapping, cleansing, correction, and documentation as required for GSAP roll-in countries. Interacts on a limited but appropriate basis with Shell contacts in roll-in countries to understand status of Legacy data and deliverables.Works as part of the MRD operations and data cleansing team, doing what is required for the team to be successful.Identifies and progress actions that are needed to assure delivery of key targets.  Performs Monthly Dollar Impact Analysis (analysis of root cause of errors in Real Estate data create/update requests and its possible financial effects), Payments and Receipts Analysis and Sub Rent Income Analysis.  Contract data maintenance – ensures all create/update requests are valid and compliant to existing Data Quality Standards.  Team Quality Assurance focal – conducts quarterly review and checking of all Real Estate data objects and initiates cleansing activities to ensure compliance with applicable Data Quality Standards  Conducts monthly teleconference with counterparts in European or Asian country assignments re monthly performance vs KPI (Key Performance Indicators).  Conducts online trainings thru teleconference and Live Meeting re MRD processes with counterparts during pre Go Live stage, and when failure of KPIs necessitates.  Clarifies and discusses issues with counterparts thru email correspondence and/or teleconference. Show less

Financial Analyst - Finished Goods

• Aug 2007 - Mar 2008

Responsible for analysis, monitoring, reconciliation and evaluation of actual against planned balances of Materials & Supplies, Work-in-Process & Finished Goods accounts to ensure alignment with budgets, runs accurate monthly product costing, including review and updating of production standards and activity prices, and analysis of each cost inputs and variance against budgets and standards.The Inventory Analyst is also responsible for the following critical Finance functions: Review and analysis of the various transactions done by other Departments in the Material Management, Sales and Production Planning modules.  Inventory management – Materials & Supplies, review of details of month-end balances, coordination with Logistics and other concerned departments and accomplishment of Material Master Maintenance  Inventory Management – Finished Goods, review and reconciliation of details of month-end balances and movement, and coordination with Logistics and other concerned departments as well as contractors (Warehouse Managers). Inventory Management – Materials and Supplies/ Finished Goods - Coordinates with Logistics for the plan and conduct of Cycle and Annual Counts. Preparation of Count summary, analysis and reconciliation, and count results’ memo. Costing – Analysis of production order summary report in comparison with Operations report. Comparison and analysis of Cost Center Group report, details of Fixed and Variable costs and perform adjustments/reclass, if necessary. Runs allocation cycle and variance analysis report and analyzes standard versus actual costs. Updating of Bill of Materials and Activity Prices for labor, machineries and overhead. Perform month-end and year-end closing activities – settlement of costs to appropriate cost center, profit and loss determination, settlement of accruals and prepayments. Show less

Financial Analyst - Cash, Other Receivables and Accounts Payable

• Mar 2006 - Jul 2007

Responsible for monitoring and maintenance of monthly bank reconciliation, recognition and monitoring of other receivables (e.g. Advances to Officers and Employees), and overseeing and ensuring timely, accurate and valid recognition and payment of company payables. Monitors amount of disbursements for the week to ensure checks for release are properly funded by head office bank account. Ensures that all payables are supported by verifiable documents (i.e. approved/signed contract and/or purchase order), corresponding goods/services are properly recorded and recognized, and payments are made within agreed credit terms. Generates and monitors following month-end and year-end reports: (1) Bank Reconciliation, (2) Advances to Officers and Employees, (3) Petty Cash Fund, and (4) Accruals and Prepayments. Show less