Experience

Greenberg, Grant & Richards

• United States
• Financial Services
• 1 - 100 Employee

• Administrative Assistant

  • Jan 2023 - Present



JBS Foods S.A.

• Brazil
• Food & Beverages
• 100 - 200 Employee

• Office Management

  • May 2009 - Nov 2015

  • Maintained computer and physical filing systems. • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. • Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping. • Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. • Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives. • Communicated corporate objectives across divisions through regular correspondence and scheduled status updates. • Aggregated and analyzed data related to administrative costs to prepare budgets for corporate-level management. • Departmental Support • Travel Coordination • Pre-Sale and Post-Sale Support • Employee Communications • Staff Orientation and Training • Remote Conferencing (Skype, Zoom, etc...) • Appointment Coordination Show less



Bertin Alimentos S.A.

• Brazil
• Consumer Goods
• 1 - 100 Employee

• Bilingual Executive Secretary

  • Feb 2007 - May 2009

  • Responded to emails and other correspondence to facilitate communication and enhance business processes. • Organized and coordinated conferences and monthly meetings. • Processed travel expenses and reimbursements for executive team and senior management group. • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services. • Created expense reports, budgets and filing systems for management team. • Screened calls and emails and initiated actions to respond or direct messages for managers. • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies. • Updated executives on changing business needs by thoroughly documenting internal and client meetings. • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support. • Filed paperwork and organized computer-based information. • Answered high volume of phone calls and email inquiries. • Handled incoming and outgoing mail, email and faxes. • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president. • Appointment Coordination Show less